Ontario's Information and Privacy Commissioner has issued new guidance on the use of personal email and instant messaging for business purposes. Arising from a recent order to the City of Oshawa regarding a Councillor's use of personal email for public business, the guidance is intended to alert public institutions to the fact that email and text mes
Revised Records Management Policy approved
The Vice-Principals' Operations Committee has approved a revised Records Management Policy. The main changes to the policy are the following:
1. Responsibility for records management has shifted from the University Archives to the Office of the University Secretary and Legal Counsel.
An article in University Affairs gives a good example of why preserving universities' organizational history is important. See the story here: http://www.universityaffairs.ca/opinion/speculative-diction/on-the-record-the-importance-of-universities-organizational-histories/
Ontario's Information and Privacy Commissioner, Brian Beamish, will be at Queen's University on Wednesday, May 4th, from 9 to 11 a.m. The Commissioner and other leaders from the IPC will update the community on access and privacy issues in the public and health care sectors. For more information, and to RSVP, see the link below.
We've been making a lot of changes to our website. In November 2015, responsibility for records management was moved to the Privacy Office and so we're now called the Records Management and Privacy Office. Much of the information you used to find on the University Archives website you'll now find here. In addition, we've updated a lot of our Fact Sheets and added new ones. Check out the Guidance page for Fact Sheets on access to information, p
January 28th was Data Privacy Day. Check out this new fact sheet from the Office of the Privacy Commissioner of Canada.
If the value of proper records management is not already obvious, there is another reason to pay attention. Recent amendments to the Freedom of Information and Protection of Privacy Act (FIPPA) now require institutions to take "reasonable measures" to preserve records in their custody or control in accordance with applicable records retention requirements. In addition, it is now an offence to alter, conceal or destroy a record with the intention of denying lawful access to it. For more information, click the li
ITServices has been running a weekly suite of cyber security tools and techniques to promote safety and privacy online. You can't afford NOT to read this!
We’ve been busy making updates to the Privacy Office website. Bear with us as we continue to add tools and resources to make the site more user-friendly and helpful. If you have any suggestions for improvements, please let us know.
On July 6, 2015, Carolyn Heald joined Queen’s University as its first Privacy Officer. Previously the function had been handled by the University’s Legal Counsel; however, changing times demand greater attention to ensuring that the personal information collected and used about students, employees, and any other individuals who may interact with the Queen’s community, is handled in accordance with the requirements of Ontario’s Freed