Undergraduate Admission

EXPERIENCE QUEEN'S

Undergraduate Admission

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Submitting Required Documents

All applicants to Queen's are required to submit documents as part of the application process.

Examples include transcripts or perhaps a Test of Facility in English.

All required documents for individual applicants may be reviewed in your To Do List in SOLUS, the online Student Center.

Please do not submit additional information (e.g. letters of reference, certifications) as they will not be considered by the Selection Committee and will be destroyed.

Please have your school send us your transcripts. We will not accept documents directly from students.

There are three methods by which you can submit your required documents.

1.  FAX

      Fax Number: 613-533-6810

      *Please note we will only accept faxed documents from a school official.

2. EMAIL

     Email Address: admission@queensu.ca

     *Please note we will only accept scanned documents from a school official.

3. MAIL

     Address:

     Undergraduate Admission and Recruitment

     Queen's University

     Gordon Hall

     74 Union Street

     Kingston, Ontario, Canada

     K7L 3N6

     *Please note:

     - Transcripts mailed directly from the student will only be accepted if they are forwarded by the student in the original signed and sealed

        envelope.  Transcripts that have been previously opened by the student and then forwarded will not be accepted.

     - Photocopies will be accepted only if they are certified by the school principal, head or counsellor.  They must be sent from the school in a

        sealed school envelope.

     - Notarized copies are not acceptable.

  

     If you have any further questions regarding what is considered official documentation or the protocol for submitting official documentation

     that is in a language other than English, please see the official documentation section listed below. 

     

Submitting Your Final Transcript
Depending on the province/country where you are currently enrolled in school, your Final Transcript should be sent to us from:

Canadian Province/Country

Send transcript

MB, NB, NS, PEI, NL

Directly from your high school

AB, BC, YK, NU, SK, NT Directly from your Ministry of Education

ON

Automatically sent via OUAC

QC

Automatically sent via OUAC if Quebec CEGEP code is present

USA

Directly from your high school

International

Directly from your high school or exam board

 

Please note that high school issued transcripts must include a seal and official signature.
Official Documentation

What is an official document?

An official document must:

  • bear the original institutional seal, stamp, or signature
  • be in the original language
  • be sent directly by your school in a sealed school envelope to:

Undergraduate Admission and Recruitment
Gordon Hall, 74 Union Street,
Queen's University
Kingston, Ontario, Canada K7L 3N6

Transcripts mailed directly from the student will only be accepted if they are forwarded by the student in the original signed and sealed envelope. Transcripts that have been previously opened by the student and then forwarded will not be accepted.

Please note that photocopies will be accepted only if they are certified by the school principal, head or counsellor. They must be sent from the school in a sealed school envelope.

Notarized copies are not acceptable.

What if my official documents are in a language other than English?

All students with non-English transcripts must:

  1. Submit an official transcript(s) in the original language subject to the guidelines above.
  2. Submit a copy of the official transcript(s) in the original language accompanied by a certified translation.
  3. A certified translation must be issued by one of the following:
    • The Canadian consulate, high commission or embassy in the country where the documents were issued;
    • A translator accredited by a professional association of translators in Canada. To obtain the name of an accredited translator, contact the Association of Translators and Interpreters of Ontario (ATIO) at 1.­800.­234.5030 (within Canada only) OR 613.241.­2846 (e­mail: info@atio.on.ca; website: www.atio.on.ca)
    • A translator who has received accreditation through a federal, provincial or municipal government in Canada.
    • The translator must include:
      • a photocopy of the document(s) from which the translation was prepared
      • an original statement indicating:
      • that the translation is accurate and authentic;
      • that the translator belongs to one of the categories listed above (identification number and/or seal, name, address, and telephone number required);
      • their printed name and signature

If ATIO is unable to provide a translator for the language you require, you may contact COSTI Immigrant Services at 416.­534.­7400, ext. 222, fax: 416.­534.­2482, or costi.org to arrange for an acceptable translation.

NOTE: Documents submitted to Queen's University in support of an application become the property of the University and will not be returned to the applicant.

At our discretion, Queen’s may request original documents and/or submit documents for verification to the institutions that issued them.

Please do not submit additional information (e.g. letters of reference, certifications) as they will not be considered by the Selection Committee and will be destroyed.

Extenuating Circumstances

If there are any factors that clearly demonstrate significant extenuating circumstances, beyond your control, which have affected your academic performance over the past two years, please submit a separate letter along with supporting documentation, by April 30 to:

Undergraduate Admission and Recruitment
Gordon Hall
74 Union Street
Queen’s University
Kingston, Ontario
Canada
K7L 3N6

Your reference number must appear on all correspondence.

Any information you submit will be used in your admission file only and will not be forwarded to any office within the university or further reviewed if you are admitted and subsequently register. If you become a registered Queen’s student and you wish to receive health care, professional counselling or academic accommodations for a disability, you should contact Health, Counselling, and Disability Services as appropriate.


Notice of Use of Data

The personal information on this form is collected under the authority of the Royal Charter of 1841, as amended. The information collected will be used to process your application for admission to a program at Queen’s. This information may be shared with the faculty(ies), school(s) or department(s) for the purpose of admission only. If you do not become a registered student, the information will be retained for one year and then destroyed. If you become a registered student in a Queen’s University program, this information will be destroyed after a period of 5 years. If you have any questions or concerns about the information collected or how it will be used please contact us.