Student Volunteers

Help welcome alumni home! If you're interested in any of the positions listed below, please sign-up online by Friday, Sept 30.

Already signed-up to volunteer? Simply click on your role below to read a full position description and download a printable PDF. We'll look forward to meeting you at orientation!

Questions? Concerns? Contact the Homecoming Volunteer Coordinator at 1-800-267-7837 (toll-free in Canada and the US) or 613-533-2060, Ext 78488.

Alumni Meet and Greet Accessibility Champion

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

Volunteers in this role will be responsible for welcoming alumni to Grant Hall upon arrival. In addition, they will be trained to provide on-site direction/support to persons who self-identify as living with a disability to ensure an inclusive campus community.

The Welcome Home! Alumni Meet & Greet in Grant Hall is a great opportunity for alumni to check-in, let us and their classmates know they’ve arrived, and to mix and mingle with other returning alumni and students. This opportunity may be the first “event” that many alumni will attend, and therefore should set a positive, inclusive, and welcoming tone for the weekend.

Major Duties & Responsibilities

  • Offer guidance and support to Homecoming participants that identify as having accessibility and/or accommodation needs to ensure a positive and inclusive experience. (Volunteers will be provided with FAQ documents and resources.)
  • Approach alumni and students to offer information about the services provided by Access Champions during both Homecoming and the school year, as well as hand out business cards and contact information. (Volunteers will be provided with Access Champions informational resources.
  • Greet alumni arriving on buses in front of Grant Hall to ensure their Homecoming experience begins on a positive note.
  • Inside Grant Hall, direct alumni to the appropriate check-in location based on their graduating year, to ensure an efficient and smooth process.
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary. 
  • Thank alumni for attending and invite them to fill in a name badge (non-Tricolour Guard) and pick up a program booklet.
  • Replenish name badges, program booklets, and other supplies as required.

Skills Required

  • Comfortable interacting and communicating with persons with disabilities
  • Previous accessibility training or experience an asset
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast-paced environment
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University

Skills Acquired

  • Networking experience
  • Accessibility Customer Service Training
  • Leadership Experience
  • Hands on experience working with those requiring accessibility assistance 

Expectations

Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with any last-minute instructions; please be sure you arrive on time! 

Dress code: Access Champions t-shirt, comfortable, casual, Queen’s colours encouraged!

NOTE 1: Volunteers of past events have found that they receive limited direct support requests from alumni during the event, however your role as a volunteer is still crucial to Homecoming as both a welcoming presence and advocate for Access Champions and people with disabilities.

NOTE 2: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for your scheduled shift. Shifts are ~2 – 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Jessica Koehn – Administrative Assistant, Reunions

Cell: 613-985-0519 | Email : jk111@queensu.ca

Benefits

  • Certificate of contribution for your professional portfolio
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Alumni Meet and Greet Ambassador

Volunteer Position Summary

Volunteers in this role will be responsible for welcoming alumni to Grant Hall upon arrival. The Welcome Home! Alumni Meet & Greet in Grant Hall is a great opportunity for alumni to check-in, let us and their classmates know they’ve arrived, and mix and mingle with other returning alumni and students. This opportunity may be the first event that many alumni will attend, and therefore should set a positive, inclusive, and welcoming tone for the weekend.

Major Duties & Responsibilities

  • Greet alumni arriving on buses in front of Grant Hall to ensure their Homecoming experience begins on a positive note.
  • Be prepared to answer accessibility-related questions, and connect alumni with Accessibility Champion volunteers as required. (Volunteers will be provided with accessibility FAQs at orientation.)
  • Inside Grant Hall, direct alumni to the appropriate check-in location based on their graduating year, to ensure an efficient and smooth process.
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary. 
  • Thank alumni for attending and invite them to fill in a name buttons (non-Tricolour Guard) and pick up a program booklet.
  • Replenish name buttons, program booklets, and other supplies as required.

 Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast-paced environment
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

 Skills Acquired

  • Networking experience

Expectations

Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 

Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for your scheduled shift. Shifts are ~2 – 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Jessica Koehn – Administrative Assistant, Reunions

Cell: 613-985-0519 | Emailjk111@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Alumni Meet and Greet Check In Assistant

Volunteer Position Summary

Volunteers in this role will be responsible for checking-in alumni who’ve previously registered for Homecoming Weekend online, and also registering new alumni who did not register beforehand. Volunteers will be trained on the registration process by a staff member who has a strong understanding of the registration system. Staff members will be on-site and available to assist at all times during registration. 

The Welcome Home! Alumni Meet & Greet in Grant Hall is a great opportunity for alumni to check-in, let us and their classmates know they’ve arrived, and mix and mingle with other returning alumni and students. This opportunity may be the first event that many alumni will attend, and therefore should set a positive, inclusive, and welcoming tone for the weekend.

Major Duties & Responsibilities

  • Greet alumni to ensure their Homecoming experience begins on a positive note.
  • Check-in or register alumni for weekend activities on a laptop, as per training instructions.
  • Give each alumni registrant an Alumni Card, found at the registration table; alumni will be able to use these for access to any campus pubs.
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary.
  • Thank alumni for attending, provide them with their registration bag, reunion pin (ensuring it is the correct year) and program booklet containing the weekend’s event schedule.
  • Provide Tricolour Guard alumni with special name-tags and weekend package.
  • Provide 50th Reunion alumni (1966) with their 50 year medals.
  • Provide 0, 5th and 25th Reunion alumni with their weekend goodies.
  • Train incoming volunteers on the registration process at the close of your shift (shifts will overlap by 15 minutes).

Skills Required

  • Retail experience an asset
  • Comfortable working with technology
  • Outgoing, friendly personality, strong interpersonal skills
  • Works well in teams
  • Detail-oriented
  • Ability to focus and answer questions in a fast-paced environment
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience
  • Customer service experience

Expectations

Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 

Dress code:  Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are ~ 3.5 - 4 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Jessica Koehn, Administrative Assistant, Reunions

Cell: 613-985-0519 | Emailjk111@queensu.ca

Benefits

  •  Complimentary refreshments at this event
  •  Opportunity to be a part of a Queen's tradition
  •  Volunteer jacket bar & travel thermos
  •  Reference letters available upon request

Download the position description

Alumni Meet and Greet QUIC Table Host

Volunteer Position Summary

NOTE: International study experience preferred

Volunteers in this role will be stationed at the Queen’s University International Centre (QUIC) Information Table and will be responsible for providing information and answering questions related to international students at Queen’s, QUIC services, and international programs and experiences.  The table will promote the international community at Queen’s and remind alumni of the breath of international experiences of our students.

The Welcome Home! Alumni Meet & Greet in Grant Hall is a great opportunity for alumni to check-in, let us and their classmates know they’ve arrived, and mix and mingle with other returning alumni and students. This opportunity may be the first event that many alumni will attend, and therefore should set a positive, inclusive, and welcoming tone for the weekend.

Major Duties & Responsibilities

  • Provide information and answer questions related to international students at Queen’s, QUIC services, and international programs and experiences. (Volunteers will be provided with background information at Orientation.)
  • Connect with alumni while sharing international views and experiences. 
  • Create a positive engagement experience for alumni as they approach the table.
  • Answer questions and provide basic information about Homecoming. (Volunteers will be provided with Homecoming FAQs at Orientation.)
  • Assist with set-up and tear-down of the QUIC Information Table. *Depending on shift start time, volunteers may be asked to EITHER collect supplies from the QUIC Office and set them up in Grant Hall, OR tear-down the QUIC table and return supplies to the QUIC Office.

Skills Required

  • Knowledge of Queen’s University International Centre, its programs and services (Info cards, brochures etc will be on-site to assist with information sharing)
  • International study experience (ie: international placement, exchange, study abroad etc) an asset
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Ability to focus, and to answer questions clearly and in a personable manner
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news at Queen’s University
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Customer service experience

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Dress code:  Red volunteer vest, QUIC t-shirt (will be provided), comfortable and casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are between 2 – 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a 1.5 hour orientation session prior to Homecoming weekend.

Staff Partnership

Hanna Stanbury, Students Programs: Volunteer and Promotion Coordinator, QUIC

Cell: 613-453-8840 | Emailhanna.stanbury@queensu.ca

Benefits

  • Complimentary refreshments at this event
  • Opportunity to be a part of a Queen's tradition
  • Learning about the international community at Queen’s
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Alumni Parade Ambassador

Volunteer Position Summary

Volunteers in this role will be responsible for welcoming guests to the Pep-Rally in front of Grant Hall, and helping to direct foot-traffic and flow for the pre-football game Alumni Parade to Richardson Stadium. The Pep-Rally and Alumni Parade is an ideal time for alumni, students, and Kingston community members to interact in a relaxed and fun environment.

Major Duties & Responsibilities

 

  • Depending on your assigned “zone” (TBA at orientation) volunteers will be asked to help with the following elements of the Alumni Parade:
    • Carrying directional signage and / or lining the sidewalk to encourage alumni to line-up in an orderly fashion.
    • Organizing / carrying decade banners to encourage alumni to arrange by class for the parade.
    • Assisting alumni with lining up behind the appropriate decade banner.
    • Assisting Tricolour Guard alumni and alumni with mobility difficulties who are interested in taking the Tour Trolley (the Trolley will be featured in the Alumni Parade), assisting alumni and guests with boarding the Trolley as required, and advising on available seating as the Trolley fills up.
    • Walking alongside the parade, mixing and mingling with guests as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s student experience is like!
    • Assisting staff with clean-up / dismantling decade banners and directional signs upon conclusion of the parade at Richardson Stadium.
  • Greet alumni arriving at Grant Hall to ensure that alumni feel welcome and comfortable at this event.
  • Help to direct alumni to their class gathering point, indicated by decade banner signs held by volunteers.
  • Assist arriving alumni who may have mobility issues.
  • Be prepared to answer questions about the Pep-Rally and Alumni Parade, or accessibility concerns to ensure a positive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Have basic knowledge of Homecoming 2016 programming to answer questions as appropriate. (Volunteers will be provided with general information at orientation.)

NOTE: Staff partners will be on-site to assist with trouble-shooting or questions that may arise.

Skills Required

  • Adaptability
  • Strong interpersonal skills
  • Outgoing, friendly personality
  • Ability to focus and to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Familiarity with the latest news and developments in your faculty/school to share with alumni.
  • Familiarity with the latest news, particularly student programs, at Queen’s University.

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers in this role will be asked to walk from Grant Hall to Richardson Stadium in the Alumni Parade. If walking this distance is prohibitive for you, please advise the staff contact below ASAP for alternate arrangements. Ongoing bus transportation is available returning from the stadium on a continual basis.
  • Volunteers are asked to pick up their red volunteer vest at the central Volunteer Lounge (Kingston Hall Red Room). 
  • After picking-up their vest, volunteers are asked to gather at the back entrance of Grant Hall (next to Agnes Benidickson Field) to check-in with their designated staff partner and receive on-site instruction.
  • Volunteers are encouraged to bring a water bottle, sunscreen, comfortable footwear, hat and/or rain gear as needed.

NOTE 1: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

NOTE 2: Upon conclusion of their shift, volunteers are welcome to use the alumni bus service back to campus if they do not have tickets for the football game. (The bus schedule will be available at the Welcome Home! Alumni Meet & Greet.

Time Commitment

Shifts are 2 hours and 30 minutes in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Taylor Jennings – Assistant, Alumni Relations & Annual Giving

Cell: 519-702-3322 | Email: taylor.jennings@queensu.ca

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Email: carey.morrison@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ConEd Breakfast in BEd Ambassador

Volunteer Position Summary

NOTE: Con-Ed students are preferred for this role.

The Concurrent Education Students’ Association will be hosting a Breakfast in B.Ed brunch event on Saturday, October 15th in The Mezzanine Room in Duncan McArthur Hall. We are looking for a small number of enthusiastic Concurrent Education students to assist with event set-up, welcoming and interacting with alumni, and with event tear-down.

Major Duties & Responsibilities

  • Assist with event set-up (decorations, food layout etc.) to ensure a smooth and efficient event-flow.
  • Greet alumni and guests as they arrive at Duncan McArthur Hall, to ensure they feel welcome and their experience begins on a positive note.
  • Once the majority of guests have arrived, mix-and-mingle with alumni.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at training.)
  • Thank guests for attending upon departure. 
  • Upon conclusion of the event, assist with event tear-down / clean-up.

Skills Required

  • Con-Ed students preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are expected to sign-in at Duncan McArthur Hall where they will be provided with any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Business casual

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 3 hours and 15 minutes in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff / Student Partnership

Ishta Xavier, Alumni Homecoming Director, Concurrent Education Students' Association
Cell: (647) 967 3302| Email: 14ix@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Volunteer jacket bar and travel thermos
  • Reference letters available upon request

Thank you for your interest in helping us make this event a success!

Download the position description

ConEd Wine & Cheese in BEd Ambassador

Volunteer Position Summary

NOTE: Con-Ed students are preferred for this role.

This year, the Concurrent Education Students’ Association is carrying on the tradition that began last year and will be hosting the Wine & Cheese in B.Ed event taking place on Friday, October 14th in The Mezzanine Room in Duncan McArthur Hall. We are looking for enthusiastic Concurrent Education students to assist with event set-up, welcoming and interacting with alumni, and with event tear-down.

Major Duties & Responsibilities

  • Assist with event set-up (decorations, food layout etc.) to ensure a smooth and efficient event-flow.
  • Greet alumni and guests as they arrive at Duncan McArthur Hall, to ensure they feel welcome and their experience begins on a positive note.
  • Once the majority of guests have arrived, mix-and-mingle with alumni.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at training.)
  • Thank guests for attending upon departure. 
  • Upon conclusion of the event, assist with event tear-down / clean-up.

Skills Required

 

  • Con-Ed students preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are expected to sign-in at Duncan McArthur Hall where they will be provided with any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Business casual

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff / Student Partnership

Ishta Xavier, Alumni Homecoming Director, Concurrent Education Students' Association
Cell: (647) 967 3302| Email: 14ix@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Volunteer jacket bar and travel thermos
  • Reference letters available upon request

Thank you for your interest in helping us make this event a success!

Download the position description

CPD Symposium Student Ambassador

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

Volunteers in this role will help to welcome alumni to the CPD Alumni Symposium. They will greet alumni at the registration table as the alumni line up to collect their name badge and package, and will hand out a gift to each alumna / alumnus as they register. This is a great opportunity for alumni to interact with a current medical student, as well as for student volunteers to meet returning alumni.

Major Duties & Responsibilities

  • Greet alumni to ensure their Homecoming experience begins on a positive note.
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary.
  • Be open to and answer questions about the life of a student today.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility FAQs at orientation.)

Skills Required

  • Medical student preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast-paced environment
  • Familiarity with various campus locations
  • Strong interpersonal skills
  • Strong written and oral communications skills
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience

Expectations

  • Volunteers are expected to sign in by the time registration opens at 8 am on Saturday morning (October 15) at the School of Medicine Building main entrance (15 Arch St.)
  • Dress code: Business casual

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are approximately one hour in length, but volunteers are welcome to stay for the whole CPD program if they wish! (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Stephanie Fischkohl – Program Assistant, Continuing Professional Development

Phone: 613-453-7016| Email: fischs@queensu.ca

Benefits

  • Complimentary meal and refreshments at this event
  • Opportunity to expand your Queen's network
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request
  • Guest speakers are often renowned, which may be of particular interest to medical students who volunteer

Download the position description

Creative Expressions of Teaching and Learning Exhibit Host

Volunteer Position Summary

Volunteers in this role will be the hosts for Creative Expressions which includes 41 exhibits from alumni, professors, departments, staff and students.  Both Queen’s and Kingston community members will be encouraged to attend the exhibits, so volunteers will have the opportunity to interact with a variety of stakeholders, and help to foster positive connections between alumni the greater Kingston community.

Major Duties & Responsibilities

  • Warmly greet alumni, guests and Kingston community members arriving at the exhibits (eight locations across campus) to ensure their experience begins on a positive note.
  • Stamp Creative Expressions “passports” as guests arrive to ensure a smooth and seamless event experience.
  • With another volunteer, act as a friendly host at Creative Expressions exhibits, providing interesting information on artifacts displayed. (Volunteers will be provided with background pre-reading at orientation, as well as role-specific training ahead of their shift.)
  • Provide directions to other exhibits upon request. (Volunteers will be provided with directions at orientation.)
  • Be prepared to assist with accessibility concerns to ensure a positive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Have basic knowledge of Homecoming 2016 programming to answer questions as appropriate. (Volunteers will be provided with general information at orientation.)
  • Thank alumni and guests for attending upon departure.

Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and to answer questions in a fast-paced environment
  • Technologically proficient
  • Familiarity with various campus locations
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability
  • Appreciation for the importance of quality teaching at Queen’s

Skills Acquired

  • Networking experience

Expectations

  • Volunteers are expected to sign in at the Centre for Teaching & Learning (Mac-Corry Hall, F200) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 2.5 - 3 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour general orientation session prior to Homecoming weekend. Additionally, volunteers are required to attend a ½ hour role-specific training session on Tuesday, October 11th at 5:30 pm for more detailed information on the exhibits. Refreshments will be provided at both the orientation and training sessions.

Staff Partnership

Sandra Murray - Program Coordinator, Centre for Teaching and Learning; and Coordinator of Creative Expressions of Teaching and Learning

Cell: 613-328-8743 | Email: sandra.murray@queensu.ca

Benefits

  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Engineers Without Borders (EWB) Pumpkin Smash Volunteer

Volunteer Position Summary

Engineers Without Borders (EWB) is excited to present the return of our famous Pumpkin Smash – a fundraising event where we drop a 500 lb. pumpkin from the sky and raise awareness about EWB’s overseas ventures. We are looking for fun and friendly volunteers to help out with various jobs at this year’s Pumpkin Smash. Volunteers will work closely with EWB’s executives and directors to plan and execute this event. This is a great way to get involved with EWB and share what we do with alumni both on campus and around the world.

Major Duties & Responsibilities

There are two main shifts for this event. Responsibilities will be divided as follows:

Set-up Crew: 9:30am – 11:30am

  • Pick up fencing, tables, food, and hot water for hot chocolate sales
  • Set up fencing for a safe environment for all guests
  • Set up tables, food displays, and hot chocolate to create an inviting and festive fall atmosphere

Clean-up Crew: 2:30pm – 4:30pm

  • Take down fencing and clean up pumpkin debris to keep campus beautiful

Skills Required

  • Enthusiastic attitude
  • Works well in teams
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience
  • Leadership experience

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room), where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time!
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 2 hours in length; class schedules and personal preferences will be taken into account when assigning shifts. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Club Partnership

Laura Tauskela – EWB Vice President of Logistics

Email: laura.tauskela@queensu.ca

Karina Bland – EWB Pumpkin Smash Lead

Email: 14kcb@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Opportunity to become involved with Engineers Without Borders
  • Reference letters available upon request

Download the position description

Faculty of Engineering & Applied Science Reception Ambassador

Volunteer Position Summary

NOTE: Current Engineering & Applied Science Students are preferred for this role.

Volunteers in this role will be responsible for greeting and interacting with alumni, leading alumni groups to and from departmental open houses, and assisting with event set-up and break-down during the Faculty of Engineering & Applied Science Reception in Beamish-Munro Hall / Atrium / Tea Room.   

This event will be a prime opportunity for Faculty of Engineering & Applied Science alumni to connect with each other, with current students, with Department Heads, and with the Dean, Dr. Kimberly Woodhouse.

Major Duties & Responsibilities

  • Assist with event set-up. 
  • Greet alumni as they arrive at Beamish-Munro Hall, to ensure they feel welcome and their experience begins on a positive note.
  • Direct alumni to the reception area, and encourage them to meet the Dean and visit the student displays.
  • Once the majority of guests have arrived, mix and mingle with guests as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s student experience is like!
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at training.)
  • Gather and lead alumni groups interested in attending Departmental Open Houses.   
  • Thank guests for attending upon departure. 

Skills Required

  • Faculty of Engineering and Applied Science student preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

      NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

  • Volunteers are expected to arrive on time for their scheduled shift. Shifts are 3 hours and 45 minutes in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).
  • Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Joanne Grills – Faculty Advancement Coordinator, Engineering & Applied Science

Office: 613-533-6000 ext. 75248 | Email: joanne.grills@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position discription

Goodes Hall Tour Guide

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process 

The role of the Goodes Hall Tour Guide is to provide visiting alumni with a sense of the history of Goodes Hall, an overview of the updates and expansions that have occurred over the past years, and an update of current news to help them feel connected to the school. These volunteers will also perform duties as needed to ensure that visiting alumni have a positive overall reunion experience.

Major Duties & Responsibilities

Volunteers in this role are required to research the history of Goodes Hall, and to prepare for and execute a guided tour of Goodes Hall for visiting alumni.

Other duties may include:

  • Welcoming alumni to brunch to ensure their experience begins on a positive note.
  • Assisting with group class photos to ensure a smooth and enjoyable event experience.
  • Being prepared to answer accessibility-related questions as required. (Volunteers will be provided with accessibility FAQs at orientation.)
  • Answering general questions as required to ensure alumni are informed and feel comfortable at the event / with their Homecoming itinerary.

Skills Required

  • Outgoing, friendly personality
  • Strong interpersonal skills
  • Enthusiastic attitude
  • Detail-oriented
  • Ability to focus and to answer questions in a fast-paced environment
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience
  • Presentation skills

Expectations

  • Volunteers are expected to sign in at Goodes Hall before their shift, where they will be provided with any last-minute instructions; please make sure you are on time!
  • Dress code: Business attire

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 4 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, volunteers in this role are required to attend a one hour general orientation session, in addition to a specialized training session in Goodes Hall prior to Homecoming weekend.

Staff Partnership

Geoff Hendry – Relationship Manager, Alumni Relations at Smith School of Business

Cell: 613-449-3666 | Emailgeoff.hendry@queensu.ca

Benefits

  • Opportunity to expand your Queen’s network
  • Opportunity to be a part of a Queen’s tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Homecoming Football Game Athletics Event Support

Volunteer Position Summary

Volunteers in this role will be responsible for welcoming fans arriving at Richardson Stadium and directing them to the appropriate gate, handing out programs, answering general questions, and assisting with seating.                           

The Homecoming Football Game is a much anticipated and revered Queen’s tradition. Volunteers in this role will play an integral part in ensuring a smooth and enjoyable event experience for all participants.

Major Duties & Responsibilities

  • Work with Event Staff to greet all fans arriving at Richardson Stadium, in order to ensure everyone feels welcome and comfortable at this event. This will be particularly important with the new stadium. Students and Alumni will not be familiar with the new layout of the stadium and will need your help!
  • Outside the stadium: Work with Event Staff to help to direct fans to the proper gate and provide information to ensure smooth entry.
  • Inside the Stadium: Work with Event Staff at entry gates to hand out programs, and provide directions. Help in the stands to keep spectator flow moving and to ensure a safe environment for fans.
  • Answer questions about event logistics, layout, or accessibility concerns to ensure a positive and comfortable experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)

NOTE 1: Volunteers in this role may not be able to watch the 1st Quarter of the game. However, once the majority of guests have entered the stadium and have found their seats, volunteers are welcome to enjoy the game.

When the majority of guests begin to leave (at approximately the start of the 4th Quarter) volunteers are asked to return to their supervisor to assist with alumni and student departure from the stadium.

NOTE 2: Staff partners will be on-site to assist with any trouble-shooting or questions that may arise.

Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and to answer questions in a fast-paced environment
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience

Expectations

  • Volunteers are welcome to use the alumni bus service out to the stadium. (The bus schedule will be available at the Welcome Home! Alumni Meet & Greet.) 
  • Upon arrival (11:00 am on Saturday morning) at Richardson Stadium, volunteers are asked to enter through the South-West gate (or Gate #3) to check-in with the Event Staff Coordinator. Volunteers will pick up their volunteer shirt and will meet their Event Staff partners before starting their specific duties.
  • Volunteers are encouraged to bring a water bottle, sunscreen, hat and/or rain gear as needed.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Shifts are five hours in length. Volunteers are welcome to stay for the full football game, but are free to leave after the majority of guests have departed (~ the start of the 4th Quarter). (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Brittany Jennings – Coordinator, Home Events, Athletics and Recreation

Cell: 519-990-4783 | Email: bj24@queensu.ca

Benefits

  • Complimentary football game admission
  • Complimentary meal at the game
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Nursing Open House Ambassador

Volunteer Position Summary

NOTE: This role is open to current School of Nursing students only. 

Volunteers in this role will be responsible for greeting and interacting with alumni, leading alumni groups to the School of Nursing Simulation Labs, assisting with lab demonstrations, and assisting with event set-up and break-down during the School of Nursing Homecoming Open House and Brunch.   

This event will be an opportunity for School of Nursing alumni to connect with each other, with current students, and with faculty.

Major Duties & Responsibilities

  • Assist with event set-up and break-down. 
  • Greet alumni as they arrive at the Cataraqui Building to ensure they feel welcome and their experience begins on a positive note.
  • Direct alumni to the reception area, and encourage them to tour the Simulation Labs.
  • Once the majority of guests have arrived, mix and mingle with alumni and faculty as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s Nursing student experience is like!
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at training.)
  • Assist the Nursing Lab Manager with lab demonstrations.   

Skills Required

  • Open to current Nursing students only
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience

Expectations

  • Volunteers are expected to sign in at the main lobby of the Cataraqui Building where they will be provided with any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Queen’s Nursing jacket, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 3 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Laura Walker – Undergraduate Program Assistant, School of Nursing

Phone: 613-533-6000 ext. 74761 | Emaillaura.walker@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Pep-Rally & Parade Accessibility Champion

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

Volunteers in this role will be trained to provide on-site direction/support to persons attending Homecoming who self-identify as living with a disability to ensure an inclusive campus community. Additionally, volunteers will be responsible for welcoming guests arriving at Grant Hall for the pre-football game Pep-Rally, accompanying the alumni parade out to the stadium, socializing with alumni during the parade, and helping Athletics staff to direct alumni with mobility needs to their seats at the stadium. The pre-game Pep-Rally & Alumni Parade are ideal times for alumni, students, and Kingston community members to interact in a relaxed and fun environment.

Major Duties & Responsibilities

  • Offer guidance and support to Homecoming participants that identify as having accessibility and/or accommodation needs to ensure a positive and inclusive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Offer guidance and support to other volunteers who may encounter accessibility-related questions/scenarios.
  • Warmly greet alumni and guests arriving at the Pep-Rally, to ensure their experience begins on a positive note.
  • Assist with guests arriving or departing on the Homecoming shuttle bus that will be stopping on Bader Lane at University Ave. Some guests may require assistance to comfortably and safely cross the street to Grant Hall.
  • Be prepared to answer questions about the Meet & Greet, Pep-Rally and Alumni Parade.
  • Pro-actively watch for accessibility-related needs or issues that may arise during the parade to the stadium (eg: some alumni may need assistance boarding the Tour Trolley, assistance with wheelchairs, or may wish to walk beside someone for extra support).
  • Once the parade arrives at Richardson Stadium, work with Athletics staff to help direct alumni with mobility needs to the accessible seating area, and help alumni to get settled in their seats.

NOTE: Staff partners will be on-site to assist with any trouble-shooting or questions that may arise.

Skills Required

  • Comfortable interacting and communicating with persons with disabilities
  • Must have completed Accessibility Customer Service Training
  • Adaptability
  • Strong interpersonal skills
  • Ability to focus and to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor

Skills Acquired

  • Event administration experience
  • Networking experience
  • Leadership experience
  • Hands on experience working with those requiring accessibility assistance

Expectations

  • Volunteers in this role may be asked to walk from Grant Hall to Richardson Stadium in the alumni parade. If walking this distance is prohibitive for you, please advise the staff contact below ASAP for alternate arrangements. Ongoing bus transportation is available returning from the stadium on a continual basis.
  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Red volunteer vest and Access Champion t-shirt. Volunteer identification (red vest/volunteer name badge) is required for entry to the stadium.
  • Volunteers are encouraged to bring a water bottle, comfortable footwear, sunscreen, hat, and/or rain gear as needed.

NOTE 1: Volunteers of past events have found that they receive limited direct support requests from alumni during the event, however your role as a volunteer is still crucial to Homecoming as both a welcoming presence and advocate for Access Champions and people with disabilities.

NOTE 2: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Shifts are ~ 3 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Taylor Jennings – Assistant, Alumni Relations & Annual Giving

Cell: 519 –702 - 3322 | Email: taylor.jennings@queensu.ca

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Email: carey.morrison@queensu.ca

Benefits

  • Certificate of contribution for your professional portfolio
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Pep-Rally Activities Ambassador

Volunteer Position Summary

Volunteers in this role will be responsible for engaging students and alumni in Pep-Rally festivities. Volunteers will also play a key role managing Pep-Rally logistics. The pre-football game Pep-Rally is an ideal time for alumni, students, and Kingston community members to interact in a relaxed and fun environment. The Pep-Rally will conclude with a performance by Queen’s Bands, who will then lead the Alumni Parade to Richardson Stadium. Volunteers will be welcomed to join the parade.

Major Duties & Responsibilities

  • Assisting staff with Pep-Rally set-up, clean-up, and on-site problem-solving.
  • Leading successful execution of, and engaging students and alumni in, various Pep-Rally activities (ie. face-painting).
  • Greet alumni and students arriving at Grant Hall to ensure that all guests feel welcome and comfortable at this event.
  • Mix and mingle with guests as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s student experience is like!
  • Be prepared to answer questions about the Pep-Rally and Alumni Parade, or accessibility concerns to ensure a positive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Have basic knowledge of Homecoming 2016 programming to answer questions as appropriate. (Volunteers will be provided with general information at orientation.)
  • NOTE: Staff partners will be on-site to assist with trouble-shooting or questions that may arise.

Skills Required

  • Adaptability
  • Strong interpersonal skills
  • Outgoing, friendly personality
  • Ability to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Comfortable interacting with elderly people and families
  • Respectful, patient demeanor
  • Familiarity with the latest news and developments in your faculty/school to share with alumni.
  • Familiarity with the latest news, particularly student programs, at Queen’s University.

Skills Acquired

  • Team-building and group-oriented leadership experience
  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are expected to sign in at the central Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions. Volunteers will be directed to their designated staff partner to receive on-site training.
  • Volunteers are encouraged to bring a water bottle, sunscreen, hat and/or rain gear as needed.
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are ~ 3 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Taylor Jennings – Assistant, Alumni Relations & Annual Giving

Cell: 519-702-3322 | Email: taylor.jennings@queensu.ca

Maryanne Wainman – Homecoming Volunteer Coordinator

Cell: 613-217-1771 | Email: maryanne.wainman@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Pep-Rally ASUS Ambassador

Volunteer Position Summary

NOTE: Current Arts & Science students are preferred for this role

Volunteers in this role will be responsible for representing the Arts and Science Undergraduate Society (ASUS) at our booth at the Pep-Rally before the football game. The Pep-Rally is a great opportunity for alumni to interact with current students and learn about the society’s current and future endeavors. This event may be the only one-on-one ASUS interaction alumni will have during Homecoming, and should therefore showcase the best of our faculty while making sure alumni feel at home.

Major Duties & Responsibilities

  • Greet alumni as they arrive at the ASUS booth.
  • Be prepared to answer questions about the weekend itinerary, the history of the Arts and Science Undergraduate Society, and provide current information about ASUS initiatives.
  • Assist with face-painting while discussing the weekend with alumni.
  • Prepare and serve popcorn to alumni and students.
  • Help orchestrate the ASUS photo booth and assist with taking photos for alumni.
  • Answer questions about your Queen’s experience.
  • Direct alumni to other ASUS activities, including tables in Grant Hall and other weekend activities.
  • Replenish supplies as needed.
  • Thank alumni for attending and encourage them to attend further events during the weekend.

Skills Required

  • Arts & Science students preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast-paced environment
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience with alumni

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours (especially ASUS Red) encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 2.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Samantha Figenshaw – Human Resources Officer, Arts and Science Undergraduate Society

Email: hro@asus.queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Light complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Applicants interested in furthering their career at ASUS are encouraged to look for further volunteer opportunities at https://queensasus.com/get-involved/

*Any questions about applications can be directed to ASUS HR Officer Samantha Figenshaw

Download the position description

Pep-Rally Operations and Engagement Coordinator

Volunteer Position Summary

Volunteers in this role will be responsible for welcoming students and alumni to Grant Hall for the Pep-Rally, and guiding them to participate in surrounding programming including the QSAA Spirit Corner, Welcome Home! Alumni Meet & Greet, and AMS Campus Activities Event. Volunteers will also support student groups and volunteers assisting with Pep-Rally festivities, and help with parade logistics at the designated parade rest-stop (at the Donald Gordon Centre). The pre-football game Pep-Rally is an ideal time for alumni, students, and Kingston community members to interact in a relaxed and fun environment.

Major Duties & Responsibilities

  • Greet alumni arriving to ensure that alumni feel welcome, comfortable, and are ready to enjoy the event.
  • Facilitate student and alumni engagement with Pep-Rally activities and surrounding programming: QSAA Spirit Corner, Welcome Home! Alumni Meet & Greet, and AMS Campus Activities Event.
  • Regularly check-in with assigned student groups and Pep-Rally volunteers to ensure they feel prepared and confident in delivering successful Pep-Rally activities.
  • Mix and mingle with guests as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s experience is like!
  • Assist staff with some set-up and take-down of parade rest-stop in front of the Donald Gordon Centre.
  • Assist at the parade rest-stop to: transition new-comers into the parade, encourage timely movement of parade, engage in conversation with resting alumni, and connect alumni with anything they might need.
  • Be prepared to answer questions about the Pep-Rally and Alumni Parade, or accessibility concerns to ensure a positive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Have basic knowledge of Homecoming 2016 programming to answer questions as appropriate. (Volunteers will be provided with general information at orientation.)

NOTE: Staff partners will be on-site to assist with trouble-shooting or questions that may arise.

Skills Required

  • Previous Homecoming volunteer or staff experience preferred
  • Adaptability
  • Strong interpersonal skills
  • Outgoing, friendly personality
  • Ability to focus and to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Comfortable interacting with elderly people and families
  • Respectful, patient demeanor
  • Familiarity with various campus locations
  • Familiarity with the latest news and developments in your faculty/school to share with alumni.
  • Familiarity with the latest news, particularly student programs, at Queen’s University.

Skills Acquired

  • Team-building and group-oriented leadership experience
  • Event administration experience
  • Networking experience

Expectations

  • Volunteers in this role will be asked to walk from Grant Hall to the parade rest-stop at the Donald Gordon Centre prior to the Alumni Parade. If walking this distance is prohibitive for you, please advise the staff contact below ASAP for alternate arrangements. Volunteers will have the opportunity to board a shuttle bus from the rest-stop to Richardson Stadium on-time for kick-off.
  • Volunteers are expected to sign in at the central Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions. Volunteers will be directed to their designated staff partner to receive on-site training.
  • Volunteers are encouraged to bring a water bottle, comfortable footwear, sunscreen, hat and/or rain gear as needed.
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

      NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are ~ 3 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Taylor Jennings – Assistant, Alumni Relations & Annual Giving

Cell: 519-702-3322 | Email: taylor.jennings@queensu.ca

Maryanne Wainman – Homecoming Volunteer Coordinator

Cell: 613-217-1771 | Email: maryanne.wainman@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

QSAA Spirit Corner Ambassador

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

Spirit Corner Ambassador roles will be sustained by the Queen’s Student Alumni Association (QSAA) Volunteer Team. Volunteers in this role will be responsible for engaging students and alumni in Spirit Corner festivities: face painting, creating tricolour signs, and taking photos with a “tricolour mascot”: Superfan. This event will offer volunteers an opportunity to be leaders of student-alumni relationship building.

Major Duties & Responsibilities

  • Reporting directly to the QSAA President, assist in the set-up and take-down of the event.
  • Assist the QSAA Executive Leadership Team with execution of student-specific and alumni-specific engagement strategies.
  • Welcome students and alumni as they arrive, and help direct them to Spirit Corner activities.
  • Have basic knowledge of Homecoming 2016 programming to answer questions as appropriate. Direct unanswered questions to QSAA Executive.
  • Mix and mingle with guests as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s student experience is like!
  • Assist VP Marketing and Communications to promote Spirit Corner event during Homecoming Weekend.

Skills Required

  • Outgoing, friendly personality
  • Creativity and enthusiastic attitude
  • Works well in teams
  • Ability to focus and to answer questions in a fast-paced environment
  • Leader
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Strong initiative and solutions-driven approach
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University
  • Ability to understand and align student perspectives with QSAA, QUAA, and Queen’s University priorities
  • Adaptability

Skills Acquired

  • Team-building and group-oriented leadership experience
  • Networking experience
  • Event administration experience

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Spirit Corner Ambassadors will report directly to the QSAA President and work in partnership with the QSAA Leadership Team.
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are asked to arrive on time for their scheduled shift. In total, volunteers are asked to volunteer for approximately 3 hours in the morning on Saturday, October 15. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend. 

Student-Staff Partnership

Jasmit De Saffel – QSAA President

Cell: 647-236-5621| Email: qsaa.president@queensu.ca

Benefits

  • Working with a volunteer team of engaged student leaders
  • Opportunity to expand your Queen’s network
  • Opportunity to be a part of a Queen’s tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Queen’s Trivia Night Ambassador

Volunteer Position Summary

Volunteers in this role will be responsible for welcoming alumni to Leonard Dining Hall upon arrival, helping to direct alumni and students to the Trivia Night area, assisting with distribution and collection of Trivia Night supplies, and answering general questions as they arise.

Queen's Trivia Night is being held to allow students in residence a chance to connect with alumni. This event will also be a unique opportunity for alumni to reconnect with what residence life is all about.

Major Duties & Responsibilities

  • Warmly greet arriving alumni and students to ensure their experience begins on a positive note.
  • Assist with distribution and collection of Trivia Night supplies such as pens and papers to ensure a smooth, efficient and enjoyable event.
  • Direct alumni to any facilities in Leonard Dining Hall they may wish to access such as washrooms.
  • Assist with crowd control and alerting Dons and other residence staff of any concerns to ensure a safe and comfortable environment.

Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast paced environment
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are expected to arrive at Leonard Dining Hall where they will be provided with any last-minute instructions; please make sure you are on time!
  • Dress code: Queen’s tricolour encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 3 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, volunteers in this role are required to attend a one hour general orientation session prior to Homecoming weekend.

Staff Partnership

Susan Collingwood - Residence Life Coordinator,
Email: susan.collingwood@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Clean-Up Crew

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

ReUnion Street Festival Clean-Up Crew volunteers will assist with post-event take-down, clean-up and grounds management to ensure campus stays beautiful. Volunteers will also have the opportunity to gain experience in event planning, to get a behind-the-scenes look at the festival, and to assist with event follow-up and feedback. Volunteers will be working with and supporting SMART (Student Maintenance and Resource Team), the AMS student-run environmental clean-up group who is contracted to assist with the take down and clean-up of the festival.

Major Duties & Responsibilities

  • Assist SMART with post-event take-down, clean-up and grounds management to ensure campus stays beautiful.
  • Work with other crew members to effectively problem-solve.
  • Participate in optional follow-up focus groups and assist in creating recommendations for next year.

Skills Required

  • Enthusiastic attitude
  • Works well in teams
  • Detail oriented
  • Ability to prioritize multiple tasks
  • Strong time management skills
  • Strong problem-solving ability
  • Adaptability
  • Flexibility

Skills Acquired

  • Leadership experience
  • Behind-the-scenes knowledge of the Festival
  • Event administration experience

Expectations

  • Volunteers will work closely with SMART, the ReUnion Street Festival team and will report to the ReUnion Street Festival Volunteer and Outreach Coordinator.
  • Volunteers are expected to report to the ReUnion Street Festival Info Booth (corner of University and Union in front of the John Deutsch University Centre (JDUC)) ten (10) minutes before they are scheduled to start their shift.
  • Dress code: Comfortable, casual, weather appropriate clothing that you don’t mind getting a bit dirty. Volunteers should dress to be moderately active.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers will be expected to work the shift they are assigned during the Festival. Shifts will be 2 hours in length and will be scheduled between 8:00am – 10:00am on October 16th. (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend a 1.5 hour orientation session prior to Homecoming weekend, as well as follow-up sessions.

Staff Contact

Linnea Kalchos – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Emily Rowell – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event and on-site:

Phone: 705-772-1886 | Email: reunion.outreach@ams.queensu.ca

Benefits

  • Opportunity to be a part of a Queen’s tradition
  • Have an exclusive behind-the-scenes look at the Festival
  • Help shape the future direction of the Festival
  • Complementary continental breakfast/snacks during shift
  • Volunteer experience for résumé or portfolio
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Guest Services Volunteer

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

Volunteering with ReUnion Street Festival provides the opportunity to help facilitate an entertaining, exciting, and smooth-functioning event, while encouraging student-alumni engagement. The Guest Services Volunteers will host and greet Queen’s students, alumni, and friends at the information booth, answer questions, facilitate interactive activity stations, and provide details about the Festival. The volunteers will also check tickets and greet patrons at entrances to the licensed area.

Major Duties & Responsibilities

  • Provide directions and details at the Festival’s information booth.
  • Facilitate games and activities at the central information hub between students and alumni.
  • Interact with guests at entrances to licensed area.
  • Assist security by checking tickets and coordinating re-entry wristbands to provide a safe and inclusive environment.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Work closely with the ReUnion Street Volunteer and Outreach Chair.

Skills Required

  • Strong interpersonal skills
  • Strong written and oral communication skills
  • Desire to interact with alumni
  • Familiarity with various campus locations
  • Adaptability
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Detail oriented
  • Ability to focus and answer question in a fast paced environment
  • Leader
  • Respectful, patient demeanour
  • Resourceful

Skills Acquired

  • Networking experience
  • Relationship-building and teamwork experience
  • Event administration experience
  • Customer service experience

Expectations

  • Volunteers are expected to report to the
    ReUnion Street Festival Info Booth (corner of University and Union in front of the John Deutsch University Centre (JDUC)) ten (10) minutes before they are scheduled to start their shift.
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to be on time for check-in to their scheduled shift. Shift preference will be taken into consideration when assigning shifts, but volunteers are expected to work the shift they are assigned. Shifts are 2 hours in length, and will be scheduled between Saturday, October 15th at 8:00pm and Sunday, October 16th at 2:00am. (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend a 1.5 hour orientation session prior to Homecoming weekend and follow-up session as necessary.

Staff Partnership

Linnea Kalchos – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Emily Rowell – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event, or questions / support on-site:

Phone: 705-772-1886 | Email: reunion.outreach@ams.queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Operations Team

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

Volunteering with ReUnion Street Festival provides the opportunity to help facilitate an entertaining, exciting, and smooth-functioning event, while encouraging student-alumni engagement. The Operations Team will get a behind-the-scenes look at the Festival planning, assist in layout design, and will support and lead event setup before the Festival begins. The team members will also assist with event follow-up and feedback.

Major Duties & Responsibilities

  • Volunteers will assist with pre-event setup and grounds management
  • Volunteers will have the opportunity to participate in follow-up focus groups and assist in creating recommendations for next year
  • Work with the other members of the team to effectively problem-solve
  • Work closely with the ReUnion Street Festival Operations Chair and the ReUnion Street Festival Volunteer and Outreach Chair

Skills Required

  • Enthusiastic attitude
  • Works well in teams
  • Detail oriented
  • Strong interpersonal skills
  • Strong written and oral communication skills
  • Ability to prioritize multiple tasks
  • Strong time management skills
  • Strong problem-solving ability
  • Adaptability
  • Flexibility

Skills Acquired

  • Leadership experience
  • Behind-the-scenes knowledge of the Festival
  • Event administration experience

Expectations

  • Volunteers are expected to be enthusiastic, resourceful and excited to help be a part of festival set up and operations organization
  • Volunteers are expected to report to the
    ReUnion Street Festival Info Booth (corner of University and Union in front of the John Deutsch University Centre (JDUC)) ten (10) minutes before they are scheduled to start their shift
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers will be expected to work the shift they are assigned during the Festival. Shifts will be 2 hours in length and will take place from 5:00pm – 7:00pm on Saturday, October 15th. (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend a 1.5 hour orientation session prior to Homecoming weekend, as well as follow-up sessions.

Staff Partnership

Linnea Kalchos – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Emily Rowell – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event, or questions / support on-site:

Phone: 705-772-1886 | Emailreunion.outreach@ams.queensu.ca

Benefits

  • Opportunity to be a part of a Queen's tradition
  • Have an exclusive behind-the-scenes look at the Festival
  • Help shape the future direction of the Festival
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Photographer

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

Volunteering with ReUnion Street Festival provides the opportunity to help facilitate an entertaining, exciting, and smooth-functioning event, while encouraging student-alumni engagement. Photographers will either be stationed at a photo booth, taking pictures of the attendees, or circulating through the crowd capturing the festivities across the grounds. The main goal of the photographers will be to encapsulate the Festival and the memories being created through film. Previous photography experience and access to a personal DSLR camera are required for this role.

Major Duties & Responsibilities

  • Take photos according to the provided shot list
  • Encourage patrons to pose for photos and be open to requests for specific photos as mementoes of the Festival experience
  • Capture candid Festival moments
  • Answer questions about photos and what they will be used for. (Student photographers will be provided with photo release forms at orientation.)
  • Volunteers will be asked to submit photos to a designated Dropbox account as close to the end of their shift as possible to allow for possible use on social media.
  • Please respect individuals’ wishes if they indicate that they do not wish to have their photo taken.
  • Work closely with the ReUnion Street Festival Marketing Chair and the ReUnion Street Festival Volunteer and Outreach Coordinator.

Skills Required

  • Previous nighttime photography experience and personal access to a DSLR camera required
  • Willingness to interact and engage with attendees of all ages
  • Respectful, patient demeanour
  • Adaptability
  • Flexibility
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Technologically proficient
  • Strong interpersonal skills
  • Respectful, patient demeanor

Skills Acquired

  • Networking experience
  • Behind-the-scenes knowledge of the Festival
  • Event photography experience

Expectations

  • Volunteers are expected to report to the ReUnion Street Festival Info Booth (corner of University and Union in front of the John Deutsch University Centre (JDUC)) ten (10) minutes before they are scheduled to start their shift
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers will be expected to work the shift they are assigned during the Festival. Shifts will be 2 hours in length and will be scheduled between 8:00pm on October 15th and 2:00am the following morning (October 16th). (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend a 1.5 hour orientation session prior to Homecoming weekend, as well as follow-up sessions.

Staff Contact

Linnea Kalchos – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Emily Rowell – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event, or questions / support on-site:

Phone: 705-772-1886 | Email: reunion.outreach@ams.queensu.ca

Benefits

  • Opportunity to be a part of a Queen’s tradition
  • Opportunity to have widely publicized photos, with photo credit if photos are selected for editorial context
  • Opportunity to expand your Queen’s network
  • Material for résumé or portfolio development
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

SGS Career Week Networking Reception Ambassador

Volunteer Position Summary

NOTE: Current Graduate Students are preferred for this role.

The School of Graduate Studies is hosting a Career Week from October 19th – 23rd for graduate & post-doctoral fellows. This week was chosen as it culminates with the start of Homecoming and part of Career Week is to provide opportunities for graduate alumni and students / post-docs to meet and discuss career options and avenues. Volunteers at the reception will be responsible for meeting and greeting attendees, as well as helping with set-up and tear-down at the event.

Major Duties & Responsibilities

  • Greet alumni (as well as students, post-docs, graduate faculty & staff) to welcome them to the start of Homecoming and thank them for their support of graduate students and post-doctoral fellows.
  • Assist arriving alumni who may have accessibility needs. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Thank each member as they leave, and pass along your best wishes for an enjoyable Homecoming weekend.
  • Assist with event set up, and with dismantling the room at the end of the event.

Skills Required

  • Graduate Students preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Ability to have fun
  • Adaptability

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are expected to check in at the Agnes Etherington Art Centre at the beginning of their shift.
  • Dress code: Volunteers will be provided with an SGS volunteer t-shirt to wear.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Shift is 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email.)

Additionally, all volunteers are required to attend a one-hour orientation session, prior to Homecoming weekend.

Staff Partnership

Dr. Rebecca Hügler – Logistics Coordinator

Cell: 613-540-3273 | Emailr.hugler@queensu.ca

Colette Steer – Back-up Contact

Cell: 613-985-8776 | Emailsteerc@queensu.ca

Benefits

  • Expanding Horizons Credit (graduate students only)
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar, travel thermos, and SGS volunteer t-shirt
  • Complimentary refreshments at this event

 Download the position description

SGS Research Showcase and Luncheon Volunteer

Volunteer Position Summary

NOTE: Current Graduate Students are preferred for this role.

As part of Queen’s 175th celebrations, the School of Graduate Studies will host the inaugural Graduate Student Research Showcase and Luncheon to celebrate the scope and impact of the research conducted by our current graduate students.

Alumni are invited to join this event where our students share their discoveries and passion for research and foster a network with the Queen’s alumni community. In addition, Nobel Laureate Dr. Art McDonald will speak to the group.

Volunteers for this event will be responsible for meeting and greeting attendees, as well as helping with set-up and tear-down of the event.

Major Duties & Responsibilities

  • Greet alumni to welcome them to this inaugural event and thank them for their support of graduate students.
  • Greet and welcome invited graduate students.
  • Thank alumni for their interest in graduate research.
  • Assist arriving alumni who may have accessibility needs. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Thank each member as they leave, and pass along your best wishes for an enjoyable Homecoming weekend.
  • Assist with event set up, and with dismantling the room at the end of the event to ensure a smooth and seamless event.

Skills Required

  • Graduate Students preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Ability to have fun
  • Adaptability

Skills Acquired

  • Networking experience
  • Event administration experience

Expectations

  • Volunteers are expected to check in at the Donald Gordon Centre by 8:30 am on the day of their shift.
  • Dress code: Volunteers will be provided with an SGS volunteer t-shirt to wear.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are asked to arrive no later than 8:30 am on the morning of their shift, and are expected to be there for the full duration of the event (8:30 am – 1 pm). Additionally, all volunteers are required to attend a one-hour orientation session, prior to Homecoming weekends.

Staff Partnership

Colette Steer – Logistics Coordinator

Cell: 613-985-8776 | Emailsteerc@queensu.ca

Dr. Rebecca Hügler – Back-up Contact

Cell: 613-540-3273 | Emailr.hugler@queensu.ca

Benefits

  • Expanding Horizons Credit (graduate students only)
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar, travel thermos, and SGS volunteer t-shirt
  • Complimentary refreshments and lunch at this event

Download the position description

Student Photographer

Volunteer Position Summary

Volunteers in this role will be responsible for attending a variety of Homecoming events and capturing the Homecoming experience through photos. This may include formal presentations or impromptu moments, student-alumni interactions, sports action, and/or group shots. Previous photography experience and a personal SLR camera are required for this role.

 Event photos are an important and powerful way to document and tell the Homecoming story, to both current and future generations of alumni. Photos may be used in future marketing and communications pieces, in the Alumni Review, news stories, and/or on social media.

Major Duties & Responsibilities

  • Attend designated events and formal presentations, in addition to capturing spontaneous moments through photos, to help us tell the Homecoming story visually. (Volunteers will be provided with a schedule of requested photo ops at orientation.)
  • Approach alumni for photos and be open to requests for specific photos as mementoes of the Homecoming experience.
  • Answer questions about photos and what they will be used for. (Student photographers will be provided with photo release forms at orientation.)
  • Volunteers will be asked to submit photos to a designated Dropbox account as close to the end of their shift as possible to allow for possible use on social media.

NOTE: Volunteers who feel they have captured a very special moment are asked to please send directly to Mike Onesi at during Homecoming weekend for consideration for immediate posting.

Please respect individuals’ wishes if they indicate that they do not wish to have their photo taken.

Skills Required

  • Previous photography experience and personal SLR camera required
  • For evening shifts, nighttime photography experience is required
  • Outgoing, friendly personality
  • Technologically proficient
  • Familiarity with various campus locations
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience
  • Event photography experience

Expectations

If possible, volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Red Room) before their shift. Volunteer Lounge hours are: Friday: 11:00 am - 6:30 pm and

Saturday: 7:30 am - 1 pm. If your shift falls outside of the Lounge hours, please go directly to your first assigned event location at the beginning of your shift.

Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are one to four hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Contact

Maryanne Wainman – Homecoming Volunteer Coordinator

Cell: 613-217-1771 | Emailmaryanne.wainman@queensu.ca

Benefits

  • Opportunity to be a part of a Queen’s tradition
  • Photo credit if photos are selected for editorial context
  • Material for résumé or portfolio
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Tree Planter

Volunteer Position Summary

Student volunteers will work alongside alumni and community members to plant trees at various locations within the University District, including locations on campus and in the surrounding neighborhoods. Many streets, once lined with mature trees, have undergone significant construction in recent years and numerous trees have been removed. Planting trees will be a fun opportunity to connect with alumni, help keep near-campus neighbourhoods appealing for current and future students, and strengthen community ties with nearby residents. 

Major Duties & Responsibilities

  • Volunteers, along with alumni and community members, will meet at the Union St. entrance of the JDUC.
  • Volunteers will be equipped with shovels and a small sapling and will then proceed to their designated location.
  • Under the supervision of Kingston's Arborist and the Queen's Grounds Manager, volunteers, alumni, and community members will plant the trees.
  • While taking ownership over their neighbourhood, students will have the opportunity to make this a very special Homecoming opportunity for alumni, and send a powerful message of town-gown unity.

Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Strong interpersonal skills
  • Familiar with various campus locations
  • Leader
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience
  • Community relations experience

Expectations

  • Please arrive outside the John Deutsch University Center entrance facing Union Street; please be sure you are on time!
  • Dress code: Please ensure that you wear clothes and footwear that will be suitable for planting trees.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are one hour in length, from 11 am – 12 pm on Sunday, October 16th. (A reminder with your shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Contacts

Francis Campbell, Liam Dowling and Caitlin McKeen – Event Planners

Benefits

  • Opportunity to expand your Queen’s network
  • Opportunity to be a part of a Queen’s tradition
  • Opportunity to send a powerful message about students contributing to their community
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Tricolour Guard Dinner Ambassador

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

The Tricolour Guard Dinner is a signature, semi-formal Homecoming event, where we celebrate and pay tribute to our Tricolour Guard (TCG), a term we use to honour those alumni marking a milestone of 50 years or greater. This is an ideal opportunity for students to meaningfully engage with alumni in a more formal setting. As a valued partner with Alumni Relations, volunteering at this event is an honour bestowed on Queen’s Student Alumni Association Ambassadors.

Volunteers in this role will be responsible for greeting guests, mingling with guests at the reception, escorting guests from the reception in Grant Hall to dinner in Ban Righ, hosting tables at dinner, leading the Oil Thigh, and thanking guests for attending upon departure.

Major Duties & Responsibilities

  • Greet alumni upon arrival and assist with registration to ensure their evening begins on a positive note.
  • Assist alumni with their coats, and help them to find their table on the seating assignment chart.
  • Mix and mingle with guests at the pre-dinner reception, to ensure they feel a sense of belonging and appreciation.
  • Assist with leading the Oil Thigh at the end of the reception.
  • Assist with ushering guests from the reception in Grant Hall to dinner in Ban Righ Dining Hall.
  • Host a table at dinner, actively engaging alumni in conversation. Alumni will want to hear about the current student experience!
  • Show Queen's pride by caring, sharing, and supporting tablemates as needs arise.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Thank guests for attending upon departure.

Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University.
  • Ability to focus and to answer questions in a fast-paced environment
  • Leader
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Leadership experience
  • Networking experience

Expectations

  • Volunteers are expected to sign in at the TCG Registration desk before their shift, where they will be provided with any last-minute instructions.
  • Dress code: Semi-formal (e.g. Dress pants/blouse; cocktail dress; dress pants and shirt, with or without jacket)

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to sign in at the TCG Registration desk before their shift; please ensure you are on time. Shifts are four hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Emailcarey.morrison@queensu.ca

Benefits

  • Complimentary meal at this event
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description                                                                    

Tricolour Guard Dinner Photographer

Volunteer Position Summary

The Tricolour Guard Reception and Dinner is a signature, semi-formal Homecoming event, where we celebrate and pay tribute to our Tricolour Guard (TCG), a term we use to honour those alumni marking a milestone of 50 years or greater. This is an ideal opportunity for students to meaningfully engage with alumni in a more formal setting.

The Tricolour Guard Reception Photographer will be responsible for attending the reception portion of the evening, and capturing the event experience through photos, which may be used in future marketing and communications pieces, in the Alumni Review, news stories, and/or on social media. Previous photography experience and personal SLR camera are required for this role.

Major Duties & Responsibilities

  • Attend the Tricolour Guard Reception in Grant Hall, capturing both spontaneous moments and designated photo ops to help us tell the Homecoming story visually. (Volunteers will be provided with a schedule of requested photo ops at orientation.)
  • Answer questions about photos and what they will be used for.
  • Volunteers will be asked to upload photos to a designated Dropbox account as close to the end of their shift to allow for possible use on social media.

NOTE: Volunteers who feel they have captured a very special moment are asked to please send directly to Mike Onesi at onesim@queensu.ca during Homecoming weekend for consideration for immediate posting.

      Please respect individuals’ wishes if they indicate that they do not wish to have their photo taken.

Skills Required

  • Previous photography experience and personal SLR camera required
  • Outgoing, friendly personality
  • Technologically proficient
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience
  • Event photography experience

Expectations

  • Volunteers are expected to sign in at the TCG Registration desk in Grant Hall before their shift, where they will be provided with any last minute instructions.
  • Dress code: Business (no jeans, etc.)

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for your scheduled shift. Shifts are 1.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Contact

Terri Flindall – Advancement Events Officer

Cell: 613-545-5009 | Emailterri.flindall@queensu.ca

Benefits

  • Opportunity to be a part of a Queen's tradition
  • Photo credit if photos are selected for editorial context
  • Material for résumé or portfolio
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Tricolour Guard Reception Accessibility Champion

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

Volunteers in this role will be trained to provide on-site direction/support to persons who self-identify as living with a disability at Homecoming to ensure an inclusive campus community. Additionally, volunteers will be responsible for welcoming and interacting with guests at the reception, escorting alumni from the reception in Grant Hall to dinner in Ban Righ Hall with particular consideration for any mobility needs that may arise, and helping to ensure alumni are comfortably seated for dinner.

The Tricolour Guard Dinner is a signature, semi-formal Homecoming event, where we celebrate and pay tribute to our Tricolour Guard (TCG), a term we use to honour those alumni marking a milestone of 50 years or greater. This is an ideal opportunity for students to meaningfully engage with alumni in a more formal setting.

Major Duties & Responsibilities

  • Offer guidance and support to Homecoming participants that identify as having accessibility and/or accommodation needs to ensure a positive and inclusive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Offer guidance and support to other volunteers who may encounter accessibility-related questions/scenarios.
  • Greet alumni upon arrival to ensure their evening begins on a positive note. NOTE: In case of questions, assistive listening devices are available for pick-up at the registration desk in Ban Righ for dinner.
  • Mix and mingle with guests at the reception, to ensure they feel a sense of belonging and appreciation.
  • Pro-actively watch for other accessibility-related needs or issues that may arise (eg: alumni who are fatigued at the reception and may need to sit for a moment, directions to accessible washrooms etc).
  • Assist with clearing the path for Bands performance, ensuring that guests with mobility needs still have a good vantage point.
  • Assist with escorting guests from the reception in Grant Hall to dinner in Ban Righ Dining Hall, with particular consideration for any mobility needs that may arise.  (NOTE: There are wheelchairs available on-site)
  • Ensure alumni are seated comfortably for dinner in Ban Righ Hall.

NOTE: Depending on accessibility needs, volunteers may be asked to stay for dinner to host a table and assist with leading the Oil Thigh.

Skills Required

  • Comfortable interacting and communicating with persons with disabilities
  • Must have completed Accessibility Customer Service Training
  • Adaptability
  • Strong interpersonal skills
  • Ability to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor

Skills Acquired

  • Leadership experience
  • Networking experience
  • Event Administration Experience
  • Hands on experience working with those requiring accessibility assistance

Expectations

  • Volunteers are expected to sign in at the TCG Registration desk before their shift, where they will be provided with any last-minute instructions.
  • Dress code: Semi-formal (e.g. Dress pants/blouse; cocktail dress; dress pants and shirt, with or without jacket)

NOTE 1: Volunteers of past events have found that they receive limited direct support requests from alumni during the event, however your role as a volunteer is still crucial to Homecoming as both a welcoming presence and advocate for Access Champions and people with disabilities.

NOTE 2: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to sign in at the TCG Registration desk before their shift; please ensure you are on time. Shifts are 2 - 4 hours in length (depending upon whether volunteers are needed during dinner). (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Emailcarey.morrison@queensu.ca

Benefits

  • Certificate of contribution for your professional portfolio
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description