Student Homecoming Volunteers

Please note that online volunteer registration has now closed.

If you’re already signed-up to volunteer, simply click on your role below to read a full position description and download a printable PDF. We'll look forward to meeting you at orientation!

Questions or concerns? Contact the Homecoming Volunteer Coordinator at 1-800-267-7837 (toll-free in Canada and the US) or 613-533-2060, Ext 78488.

Homecoming Meet and Greet Accessibility Champion

Volunteer Position Summary

NOTE: All Access Champions must be available to attend an orientation and training session from 10 am – 12 pm on Wed, Oct 4

Volunteers in this role will be responsible for welcoming alumni to Grant Hall upon arrival. In addition, they will be trained to provide on-site direction/support to persons who self-identify as living with a disability to ensure an inclusive campus community.

The Homecoming Meet & Greet in Grant Hall is a great opportunity for alumni to check-in, let us and their classmates know they’ve arrived, and to mix and mingle with other returning alumni and students. This opportunity may be the first “event” that many alumni will attend, and therefore should set a positive, inclusive, and welcoming tone for the weekend.

Major Duties & Responsibilities

  • Offer guidance and support to Homecoming participants that identify as having accessibility and/or accommodation needs to ensure a positive and inclusive experience. (Volunteers will be provided with FAQ documents and resources.)
  • Greet alumni arriving on buses in front of Grant Hall to ensure their Homecoming experience begins on a positive note.
  • Inside Grant Hall, direct alumni to the appropriate check-in location based on their graduating year, to ensure an efficient and smooth process.
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary. 
  • Thank alumni for attending and invite them to fill in a name badge (non-Tricolour Guard) and pick up a program booklet.
  • Replenish name badges, program booklets, and other supplies as required.

Skills Required

  • Comfortable interacting and communicating with persons with disabilities
  • Previous accessibility experience an asset
  • Mandatory completion of the Queen’s AODA Training Suite
  • Strong interpersonal skills
  • Comfortable interacting with older people
  • Respectful, patient demeanor
  • Adaptability
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast-paced environment
  • Familiarity with various campus locations, accessible entrances, gender neutral/accessible washroom locations, and transportation options
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University

Skills Acquired

  • Networking experience
  • Advanced Accessibility Customer Service Training
  • Leadership Experience
  • Hands on experience working with those requiring accessibility assistance 

Expectations

Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Reflection Room) where they will be provided with any last-minute instructions; please be sure you arrive on time! 

Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE 1: Volunteers of past events have found that they receive limited direct support requests from alumni during the event, however your role as a volunteer is still crucial to Homecoming as both a welcoming presence and advocate for Access Champions and people with disabilities.

NOTE 2: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for your scheduled shift. Shifts are ~2 – 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, volunteers are required to attend a two-hour orientation and role-specific training session and to complete online Accessibility Customer Service Training  (~1 hour) prior to Homecoming weekend.

Staff Partnership

Jessica Koehn – Administrative Assistant, Reunions

Cell: 613-985-0519 | Email : jk111@queensu.ca

Julie Heagle – Volunteer Relations & Reunions

Email: Julie.heagle@queensu.ca

Benefits

  • Certificate of contribution for your professional portfolio
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Homecoming Meet and Greet Ambassador

Volunteer Position Summary

Volunteers in this role will be stationed at the Homecoming Info Table in Grant Hall, and will be responsible for welcoming alumni upon arrival. The Homecoming Meet & Greet is a great opportunity for alumni to check-in, let us and their classmates know they’ve arrived, and mix and mingle with other returning alumni and students. This opportunity may be the first event that many alumni will attend, and therefore should set a positive, inclusive, and welcoming tone for the weekend.

Major Duties & Responsibilities

  • Stationed at the Homecoming Info Table inside the front doors of Grant Hall, greet arriving alumni warmly to ensure their experience begins on a positive note. 
  • Direct alumni to the appropriate check-in location based on their graduating year, to ensure an efficient and smooth process.
  • Thank alumni for attending and invite them to fill in a name buttons (non-Tricolour Guard) and pick up a program booklet. (Name buttons, program booklets and other “goodies” will be available at the Info Table.)
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary. 
  • Be prepared to answer accessibility-related questions, and connect alumni with Accessibility Champion volunteers as required. (Volunteers will be provided with accessibility FAQs at orientation.) 
  • Replenish name buttons, program booklets, and other supplies as required required on the Homecoming Info Table.

 Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast-paced environment
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

 Skills Acquired

  • Networking experience

Expectations

Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Reflection Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 

Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for your scheduled shift. Shifts are ~2 – 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Jess Koehn, Administrative Assistant, Volunteer Relations & Reunions

Cell: 613-985-0519 | Emailjk111@queensu.ca

Julie Heagle, Administrative Assistant, Volunteer Relations & Reunions

Email: julie.heagle@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Homecoming Meet and Greet Check In Assistant

Volunteer Position Summary

Volunteers in this role will be responsible for checking-in alumni who’ve previously registered for Homecoming Weekend online, and also registering new alumni who did not register beforehand. Volunteers will be trained on the registration process by a staff member who has a strong understanding of the registration system. Staff members will be on-site and available to assist at all times during registration. 

The Homecoming Meet & Greet in Grant Hall is a great opportunity for alumni to check-in, let us and their classmates know they’ve arrived, and mix and mingle with other returning alumni and students. This opportunity may be the first event that many alumni will attend, and therefore should set a positive, inclusive, and welcoming tone for the weekend.

Major Duties & Responsibilities

  • Greet alumni to ensure their Homecoming experience begins on a positive note.
  • Check-in or register alumni for weekend activities on a laptop, as per training instructions.
  • Give each alumni registrant a temporary Alumni Card, if required; alumni will be able to use these for access to any campus pubs.
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary.
  • Thank alumni for attending, provide them with their registration bag, reunion pin (ensuring it is the correct year) and program booklet containing the weekend’s event schedule.
  • Provide Tricolour Guard alumni with special name-tags and weekend package.
  • Provide 50th Reunion alumni (1967) with their 50 year medals.
  • Provide 0, 5th and 25th Reunion alumni with their weekend goodies.
  • Train incoming volunteers on the registration process at the close of your shift (shifts will overlap by 15 minutes).
  • NOTE: Volunteers in this role may encounter lulls in activity and should be prepared for possible downtime.

Skills Required

  • Retail experience an asset
  • Ability to focus and to answer questions in a fast-paced environment
  • Comfortable working with technology
  • Outgoing, friendly personality, strong interpersonal skills
  • Works well in teams
  • Detail-oriented
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience
  • Customer service experience

Expectations

Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Reflection Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 

Dress code:  Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are ~ 3.5 - 4 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session and to watch a brief online training video (~7 minutes) prior to Homecoming weekend.

Staff Partnership

Jess Koehn, Administrative Assistant, Volunteer Relations & Reunions

Cell: 613-985-0519 | Emailjk111@queensu.ca

Julie Heagle, Administrative Assistant, Volunteer Relations & Reunions

Email: julie.heagle@queensu.ca

Benefits

  •  Complimentary refreshments at this event
  •  Opportunity to be a part of a Queen's tradition
  •  Volunteer jacket bar & travel thermos
  •  Reference letters available upon request

Download the position description

CPD Alumni Symposium Student Ambassador

Volunteer Position Summary

NOTE: Current Medical students are preferred for this role.

Volunteers in this role will help to welcome alumni to the CPD Alumni Symposium. They will greet alumni at the registration table as the alumni line up to collect their name badge and package, and will hand out a gift to each alumna / alumnus as they register. This is a great opportunity for alumni to interact with a current medical student, as well as for student volunteers to meet returning alumni.

Major Duties & Responsibilities

  • Greet alumni to ensure their Homecoming experience begins on a positive note.
  • Answer general questions about Homecoming events to ensure alumni are informed and feel comfortable with their weekend itinerary.
  • Be open to and answer questions about the life of a student today.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility FAQs at orientation.)

Skills Required

  • Medical student preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and answer questions in a fast-paced environment
  • Familiarity with various campus locations
  • Strong interpersonal skills
  • Strong written and oral communications skills
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience

Expectations

  • Volunteers are expected to sign in by the time registration opens at 8 am on Saturday morning (October 15) at the School of Medicine Building main entrance (15 Arch St.)
  • Dress code: Business casual

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are approximately one hour in length, but volunteers are welcome to stay for the whole CPD program if they wish! (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Katie Evans – Program Assistant, Continuing Professional Development

Phone: 613-533-6000 x 78542| Email: kre1@queensu.ca 

Benefits

  • Complimentary meal and refreshments at this event
  • Opportunity to expand your Queen's network
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request
  • Guest speakers are often renowned, which may be of particular interest to medical students who volunteer

Download the position description

Engineers Without Borders (EWB) Pumpkin Smash Volunteer

Volunteer Position Summary

Engineers Without Borders (EWB) is excited to present the return of our famous Pumpkin Smash – a fundraising event where we drop a 500 lb. pumpkin from the sky and raise awareness about EWB’s overseas ventures. We are looking for fun and friendly volunteers to help out with various jobs at this year’s Pumpkin Smash. Volunteers will work closely with EWB’s executives and directors to plan and execute this event. This is a great way to get involved with EWB and share what we do with alumni both on campus and around the world.

Major Duties & Responsibilities

There are two main shifts for this event. Responsibilities will be divided as follows:

Set-up Crew: 9:30am – 11:30am

  • Pick up fencing, tables, food, and hot water for hot chocolate sales
  • Set up fencing for a safe environment for all guests
  • Set up tables, food displays, and hot chocolate to create an inviting and festive fall atmosphere

Clean-up Crew: 2:30pm – 4:30pm

  • Take down fencing and clean up pumpkin debris to keep campus beautiful

Skills Required

  • Enthusiastic attitude
  • Works well in teams
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience
  • Leadership experience

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Reflection Room), where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time!
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 2 hours in length; class schedules and personal preferences will be taken into account when assigning shifts. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Club Partnership

Josh Myers & Coleen Galang – Pumpkin Smash Co-Leads

Email: 13jgm15@queensu.ca; coleen.galang@queensu.ca

Laura Tauskela – VP Marketing

Email: laura.tauskela@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Opportunity to become involved with Engineers Without Borders
  • Reference letters available upon request

Download the position description

Faculty of Engineering and Applied Science Dean's Social Ambassador

Volunteer Position Summary

NOTE: Current engineering students are preferred for this role.

Volunteers in this role will be responsible for interacting with alumni, guiding alumni to Departmental Open Houses, and assisting with event set-up and break-down for the Faculty of Engineering & Applied Science Dean’s Social in Beamish-Munro Hall, Atrium. 

This event will be a prime opportunity for Engineering & Applied Science alumni to meet the new Dean, Dr. Kevin Deluzio, as well as Department Heads, Emeritus Professors and current students, and to reconnect with classmates. 

Major Duties & Responsibilities

  • Assist with event set-up and break-down.
  • Encourage alumni to visit the student displays.
  • Guide interested alumni to Department Open Houses.
  • Mix and mingle with guests as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s student experience is like!
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at training.)
  • Thank guests for attending upon departure. 

Skills Required

  • Engineering student preferred
  • Know location/buildings and designated area for each of the Department Open Houses (Open Houses will be held in the following buildings/Halls: Beamish Munro, Dupuis, Ellis, Chernoff, Walter Light, Stirling, McLaughlin, Nicol, Goodwin and Jeffrey.) 
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Familiarity with various campus locations
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Relfection Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

      NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

  • Volunteers are expected to arrive on time for their scheduled shift. Shifts are 4 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).
  • Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Emily Edwards – Alumni Engagement and Annual Giving Officer, Engineering & Applied Science

Cell: 328-0129 | Email: emily.edwards@queensu.ca 

Benefits

  • Opportunity to expand your Queen's network
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request
  • Complimentary refreshments at the end of the event

Download the position discription

Goodes Hall Tour Guide

Volunteer Position Summary

NOTE: This role is open to current Smith Business students only. Additionally, all Tour Guides must be available to attend an orientation and training session on either Monday, Oct 2nd from 10:30 am – 1 pm OR Wednesday, Oct 4 from 4:30 – 7 pm. 

The role of the Goodes Hall Tour Guide is to provide visiting alumni with a sense of the history of the school, Goodes Hall, an overview of the updates and expansions that have occurred over the past years, and an update of current news to help them feel connected to the school. These volunteers will also perform duties as needed to ensure that visiting alumni have a positive overall reunion experience.

Major Duties & Responsibilities

Volunteers in this role are required to familiarize themselves with the history of Goodes Hall, and to prepare for and execute a guided tour of Goodes Hall for visiting alumni. (Volunteers will be provided with tour information during training).

Other duties may include:

  • Welcoming alumni to the Smith School Alumni Brunch to ensure their experience begins on a positive note.
  • Assisting with group class photos to ensure a smooth and enjoyable event experience.
  • Being prepared to answer accessibility-related questions as required. (Volunteers will be provided with accessibility FAQs at orientation.)
  • Answering general questions as required to ensure alumni are informed and feel comfortable at the event / with their Homecoming itinerary.

Skills Required

  • Open to current Smith Business students only
  • Outgoing, friendly personality
  • Strong interpersonal skills
  • Enthusiastic attitude
  • Familiarity with various Goodes Hall & campus locations
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Detail-oriented
  • Ability to focus and to answer questions in a fast-paced environment
  • Respectful, patient demeanor
  • Adaptability
  • Exceptional customer service

Skills Acquired

  • Networking experience
  • Presentation skills
  • Frontline customer service experience 

Expectations

  • Volunteers are expected to sign in at the Development & Alumni Relations Office in Goodes Hall (room 294) before their shift, where they will be provided with any last-minute instructions; please make sure you are on time!
  • Dress code: TBC at orientation

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 4 hours in length, from 9 am – 1 pm. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, volunteers in this role are required to attend a one hour general orientation session, in addition to a specialized training session in Goodes Hall prior to Homecoming weekend. (food will be provided!)

Staff Partnership

Alix Martin – Relationship Manager, Alumni Relations at Smith School of Business

Cell: 613-449-3666 | Emailam266@queensu.ca

Benefits

  • Opportunity to expand your Queen’s network
  • Opportunity to be a part of a Queen’s tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Smith Alumni Brunch Greeter

Volunteer Position Summary

NOTE: This role is open to current Smith Business students only

Volunteers in this role will be responsible for greeting and interacting with alumni and directing alumni to certain key areas throughout the Smith Alumni Brunch in Goodes Hall.

This event will be a prime opportunity for Smith School of Business alumni to connect with each other and with current students.

Major Duties & Responsibilities

  • Greet alumni as they arrive in Goodes Hall, to ensure they feel welcome and their experience begins on a positive note.
  • Direct alumni to various key locations around Goodes Hall.
  • Once the majority of guests have arrived, mix and mingle with guests as appropriate. Alumni will want to hear what’s new at Smith and what the current Smith student experience is like! 
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at training.)
  • Thank guests for attending upon departure. 

Skills Required

  • Open to current Smith Business students only
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Familiarity with various Goodes Hall & campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability
  • Exceptional customer service

Skills Acquired

  • Networking experience
  • Frontline customer service experience

Expectations

  • Volunteers are expected to sign in at the Development & Alumni Relations Office in Goodes Hall (room 294) before their shift, where they will be provided with any last-minute instructions; please make sure you are on time!
  • Dress code: TBC at orientation

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 3 hours and 45 minutes in length, from 9 am – 12:45 pm. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Alix Martin – Relationship Manager, Alumni Relations at Smith School of Business

Cell: 613-449-3666 | Email: am266@queensu.ca 

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Smith Alumni Brunch Face Painter

Volunteer Position Summary

Face Painters will bolster Queen’s spirit in our School of Business alumni, by offering complimentary face painting services throughout the Smith Alumni Brunch.

Major Duties & Responsibilities

  • Paint faces of students and alumni during the Smith Alumni Brunch, in preparation for the Homecoming football game.
  • Interact with both alumni and students in a friendly and enthusiastic manner to help boost Queen’s spirit before the game.

Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude and great Tricolour spirit
  • Detail-oriented
  • Respectful, patient demeanor
  • Adaptability
  • Experience in face painting is considered an asset
  • Exceptional customer service

Skills Acquired

  • Networking experience
  • Frontline customer service experience

Expectations

  • Volunteers are expected to sign in at the Development & Alumni Relations Office in Goodes Hall (room 294) before their shift, where they will be provided with any last-minute instructions; please make sure you are on time!
  • Dress code: Tricolour!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are ~3 hours in length, from 9 am – 12:45 pm. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Alix Martin – Relationship Manager, Alumni Relations at Smith School of Business

Cell: 613-449-3666 | Email: am266@queensu.ca 

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Nursing Open House Ambassador

Volunteer Position Summary

NOTE: This role is open to current School of Nursing students only. 

Volunteers in this role will be responsible for greeting and interacting with alumni, leading alumni groups to the School of Nursing Simulation Labs, assisting with lab demonstrations, and assisting with event set-up and break-down during the School of Nursing Homecoming Open House and Brunch.   

This event will be an opportunity for School of Nursing alumni to connect with each other, with current students, and with faculty.

Major Duties & Responsibilities

  • Assist with event set-up and break-down. 
  • Greet alumni as they arrive at the Cataraqui Building to ensure they feel welcome and their experience begins on a positive note.
  • Direct alumni to the reception area, and encourage them to tour the Simulation Labs.
  • Once the majority of guests have arrived, mix and mingle with alumni and faculty as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s Nursing student experience is like!
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at training.)
  • Assist the Nursing Lab Manager with lab demonstrations.   

Skills Required

  • Open to current Nursing students only
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Familiarity with various campus locations
  • Strong familiarity with the Homecoming program and the weekend’s many events
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience

Expectations

  • Volunteers are expected to sign in at the main lobby of the Cataraqui Building where they will be provided with any last-minute instructions; please be sure you arrive on time! 
  • Dress code: Queen’s Nursing jacket, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are 3 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Allison Mackey – Administration Manager, School of Nursing

Cell: 613-572-6449 | Email: nursing@queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Complimentary refreshments at this event
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

QSAA Spirit Corner Ambassador

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

Spirit Corner Ambassador roles will be sustained by the Queen’s Student Alumni Association (QSAA) Volunteer Team. Volunteers in this role will be responsible for engaging students and alumni in Spirit Corner festivities: face painting, creating tricolour signs, and taking photos with a “tricolour mascot”: Superfan. This event will offer volunteers an opportunity to be leaders of student-alumni relationship building.

Major Duties & Responsibilities

  • Reporting directly to the QSAA President, assist in the set-up and take-down of the event.
  • Assist the QSAA Executive Leadership Team with execution of student-specific and alumni-specific engagement strategies.
  • Welcome students and alumni as they arrive, and help direct them to Spirit Corner activities.
  • Have basic knowledge of Homecoming 2017 programming to answer questions as appropriate. Direct unanswered questions to QSAA Executive.
  • Mix and mingle with guests as appropriate. Alumni will want to hear what’s new at Queen’s and what the current Queen’s student experience is like!
  • Assist VP Marketing and Communications to promote Spirit Corner event during Homecoming Weekend.

Skills Required

  • Outgoing, friendly personality
  • Creativity and enthusiastic attitude
  • Works well in teams
  • Ability to focus and to answer questions in a fast-paced environment
  • Leader
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Strong initiative and solutions-driven approach
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University
  • Ability to understand and align student perspectives with QSAA, QUAA, and Queen’s University priorities
  • Adaptability

Skills Acquired

  • Team-building and group-oriented leadership experience
  • Networking experience
  • Event administration experience

Expectations

  • Volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Reflection Room) where they will be provided with a red vest and any last-minute instructions; please be sure you arrive on time! 
  • Spirit Corner Ambassadors will report directly to the QSAA President and work in partnership with the QSAA Leadership Team.
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are asked to arrive on time for their scheduled shift. In total, volunteers are asked to volunteer for approximately 3 hours in the morning on Saturday, October 14. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend. 

Student-Staff Partnership

Max Garcia – QSAA President

Cell: 613-876-2943| Email: qsaa.president@queensu.ca

Benefits

  • Working with a volunteer team of engaged student leaders
  • Opportunity to expand your Queen’s network
  • Opportunity to be a part of a Queen’s tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Clean-Up Crew

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

ReUnion Street Festival Clean-Up Crew volunteers will assist with post-event take-down, clean-up and grounds management to ensure campus stays beautiful. Volunteers also have the opportunity to gain experience in event planning, to get a behind-the-scenes look at the festival, and to assist with event follow-up and feedback. Volunteers will be working with and supporting SMART (Student Maintenance and Resource Team), the AMS student-run environmental clean-up group who is contracted to assist with the take down and clean-up of the festival.

Major Duties & Responsibilities

  • Assist SMART with post-event take-down, clean-up and grounds management to ensure campus stays beautiful.
  • Work with other crew members to effectively problem-solve.
  • Participate in optional follow-up focus groups and assist in creating recommendations for next year.

Skills Required

  • Enthusiastic attitude
  • Works well in teams
  • Detail oriented
  • Ability to prioritize multiple tasks
  • Strong time management skills
  • Strong problem-solving ability
  • Adaptability
  • Flexibility

Skills Acquired

  • Leadership experience
  • Behind-the-scenes knowledge of the Festival
  • Event administration experience

Expectations

  • Volunteers will work closely with SMART, the ReUnion Street Festival team and will report to the ReUnion Street Festival Volunteer and Outreach Coordinator.
  • Volunteers are expected to report to their stations ten (10) minutes before they are scheduled to start their shift.
  • Dress code: Comfortable, casual, weather appropriate clothing that you don’t mind getting a bit dirty. Volunteers should dress to be moderately active.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers will be expected to work the shift they are assigned. Shifts will be 2 hours in length and will be scheduled between 8:00am – 10:00am on October 15th. (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend an orientation session prior to Homecoming weekend, as well as follow-up sessions.

Student -Staff Partnership

Sarah Reddick – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Alexandra Da Silva – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event and on-site:

Phone: 613-533-6000 ext. 79104 | Email: reunion.volunteer@ams.queensu.ca

Benefits

  • Opportunity to be a part of a Queen’s tradition
  • Have an exclusive behind-the-scenes look at the Festival
  • Help shape the future direction of the Festival
  • Complementary continental breakfast/snacks during shift
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Guest Services Volunteer

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

Volunteering with the ReUnion Street Festival provides the opportunity to help facilitate an entertaining, exciting, and smooth-functioning event, while encouraging student-alumni engagement. The Guest Services Volunteers will host and greet Queen’s students, alumni, and friends at the information booth, answer questions, facilitate interactive activity stations, and provide details about the Festival. The volunteers will also check tickets and greet patrons at entrances to the licensed area.

Major Duties & Responsibilities

  • Provide directions and details at the Festival’s information booth.
  • Facilitate games and activities at the central information hub between students and alumni.
  • Interact with guests at entrances to licensed area.
  • Assist security by checking tickets and coordinating re-entry wristbands to provide a safe and inclusive environment.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Work closely with the ReUnion Street Volunteer and Outreach Chair.

Skills Required

  • Strong interpersonal skills
  • Strong written and oral communication skills
  • Desire to interact with alumni
  • Familiarity with various campus locations
  • Adaptability
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Detail oriented
  • Ability to answer question in a fast paced environment
  • Leader
  • Respectful, patient demeanour
  • Resourceful

Skills Acquired

  • Networking experience
  • Relationship-building and teamwork experience
  • Event administration experience
  • Customer service experience

Expectations

  • Volunteers are expected to report to their stations ten (10) minutes before their shift is scheduled to begin.
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to be on time for check-in to their scheduled shift. Shift preference will be taken into consideration when assigning shifts, but volunteers are expected to work the shift they are assigned. Shifts are 2 hours in length, and will be scheduled between Saturday, October 14th at 8:00pm and Sunday, October 15th at 2:00am. (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend an orientation session prior to Homecoming weekend and follow-up session as necessary.

Student-Staff Partnership

Sarah Reddick – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Alexandra da Silva – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event:

Phone: 613-533-6000 ext. 79014 | Email: reunion.volunteer@ams.queensu.ca

Benefits

  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Operations Team

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

Volunteering with the ReUnion Street Festival provides the opportunity to help facilitate an entertaining, exciting, and smooth-functioning event, while encouraging student-alumni engagement. The Operations Team will get a behind-the-scenes look at the Festival planning, assist in layout design, and will support and lead event setup before the Festival begins. The team members will also assist with event follow-up and feedback.

Major Duties & Responsibilities

  • Volunteers will assist with pre-event setup and grounds management
  • Volunteers will have the opportunity to participate in follow-up focus groups and assist in creating recommendations for next year
  • Work with the other members of the team to effectively problem-solve
  • Work closely with the ReUnion Street Festival Operations Chair and the ReUnion Street Festival Volunteer and Outreach Chair

Skills Required

  • Enthusiastic attitude
  • Works well in teams
  • Detail oriented
  • Strong interpersonal skills
  • Strong written and oral communication skills
  • Ability to prioritize multiple tasks
  • Strong time management skills
  • Strong problem-solving ability
  • Adaptability
  • Flexibility

Skills Acquired

  • Leadership experience
  • Behind-the-scenes knowledge of the Festival
  • Event administration experience

Expectations

  • Volunteers are expected to be enthusiastic, resourceful and excited to help be a part of festival set up and operations organization
  • Volunteers are to report to their stations ten (10) minutes before they are scheduled to start their shift
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers will be expected to work the shift they are assigned during the Festival. Shifts will be 2 hours in length and will take place from 5:00pm – 7:00pm on Saturday, October 14th. (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend an orientation session prior to Homecoming weekend, as well as follow-up sessions.

Student-Staff Partnership

Sarah Reddick  – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Alexandra Da Silva – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event, or questions / support on-site:

Phone: 613-533-6000 ext. 79104 | Emailreunion.volunteer@ams.queensu.ca

Benefits

  • Opportunity to be a part of a Queen's tradition
  • Have an exclusive behind-the-scenes look at the Festival
  • Help shape the future direction of the Festival
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

ReUnion Street Festival Photographer

Volunteer Position Summary

The ReUnion Street Festival is a diverse celebration of Queen’s pride and tricolour spirit! It is an opportunity for Queen’s students, alumni, and friends to commemorate their Queen’s experiences through artistic and musical entertainment, celebratory food and drink, and interactive programming.

Volunteering with the ReUnion Street Festival provides the opportunity to help facilitate an entertaining, exciting, and smooth-functioning event, while encouraging student-alumni engagement. Photographers will be stationed at a photo booth, taking pictures of the attendees, or circulating through the crowd capturing the festivities across the grounds. The main goal of the photographers will be to encapsulate the Festival and the memories being created through film. Previous photography experience and access to a personal DSLR camera are required for this role.

Major Duties & Responsibilities

  • Take photos according to the provided shot list
  • Encourage patrons to pose for photos and be open to requests for specific photos as mementoes of the Festival experience
  • Capture candid Festival moments
  • Answer questions about photos and what they will be used for. 
  • Volunteers will be asked to deliver photos on a USB key to the Volunteer Coordinator in Summerhill (55 Stuart Street) as soon as possible after Homecoming to allow for possible use on social media.
  • Please respect individuals’ wishes if they indicate that they do not wish to have their photo taken.
  • Work closely with the ReUnion Street Festival Marketing Chair and the ReUnion Street Festival Volunteer and Outreach Coordinator.

Skills Required

  • Previous nighttime photography experience and personal access to a DSLR camera required
  • Willingness to interact and engage with attendees of all ages
  • Respectful, patient demeanour
  • Adaptability
  • Flexibility
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Technologically proficient
  • Strong interpersonal skills
  • Respectful, patient demeanor

Skills Acquired

  • Networking experience
  • Behind-the-scenes knowledge of the Festival
  • Event photography experience

Expectations

  • Volunteers are expected to report to their stations ten (10) minutes before they are scheduled to start their shift
  • Dress code: Comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers will be expected to work the shift they are assigned during the Festival. Shifts will be 2 hours in length and will be scheduled between 8:00pm on October 14th and 2:00am the following morning (Sunday, October 15th). (A reminder with your actual shift time(s) is included in your registration confirmation email).

All volunteers are required to attend an orientation session prior to Homecoming weekend, as well as follow-up sessions.

Student-Staff Partnership

Sarah Reddick  – ReUnion Street Festival Volunteer and Outreach Chair, Alma Mater Society

Alexandra Da Silva – ReUnion Street Festival Coordinator, Alma Mater Society

For questions prior to the event, or questions / support on-site:

Phone: 613-533-6000 ext. 79104 | Email: reunion.volunteer@ams.queensu.ca

Benefits

  • Opportunity to be a part of a Queen’s tradition
  • Opportunity to have widely publicized photos, with photo credit if photos are selected for editorial context
  • Opportunity to expand your Queen’s network
  • Material for résumé or portfolio development
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

SGS Career Week Networking Reception Ambassador

Volunteer Position Summary

NOTE: Current Graduate Students are preferred for this role.

The School of Graduate Studies is hosting a Career Week from October 10th – 13th for graduate & post-doctoral fellows. This week was chosen as it culminates with the start of Homecoming and part of Career Week is to provide opportunities for graduate alumni and students / post-docs to meet and discuss career options and avenues. Volunteers at the reception will be responsible for meeting and greeting attendees, as well as helping with set-up and tear-down at the event.

Major Duties & Responsibilities

  • Greet alumni (as well as students, post-docs, graduate faculty & staff) to welcome them to the start of Homecoming and thank them for their support of graduate students and post-doctoral fellows.
  • Assist arriving alumni who may have accessibility needs. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Thank each member as they leave, and pass along your best wishes for an enjoyable Homecoming weekend.
  • Assist with event set up, and with dismantling the room at the end of the event.

Skills Required

  • Graduate Students preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Ability to have fun
  • Adaptability

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are expected to check in at the Agnes Etherington Art Centre at the beginning of their shift.
  • Dress code: Volunteers will be provided with an SGS volunteer t-shirt to wear.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Shift is 3.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email.)

Additionally, all volunteers are required to attend a one-hour orientation session, prior to Homecoming weekend.

Staff Partnership

Colette Steer – Logistics Coordinator

Cell: 613-985-8776 | Emailsteerc@queensu.ca

Vicky Arnold – Back-up Contant

Cell: 613-453-6404 | Email: arnoldv@queensu.ca

Benefits

  • Expanding Horizons Credit (graduate students only)
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar, travel thermos, and SGS volunteer t-shirt
  • Complimentary refreshments at this event

 Download the position description

SGS Banting-Vanier Lecture Series Volunteer

Volunteer Position Summary

NOTE: Current Graduate Students are preferred for this role.

At Homecoming 2017, the School of Graduate Studies will host the inaugural SGS Banting-Vanier Lecture Series to continue to showcase the scope and impact of research conducted by our current graduate students and post-doctoral fellows.  The event will be promoted as the “Red Carpet Research Preview. Coming soon to a lecture theatre near you”.

Alumni are invited to join this event where graduate students and post–doctoral fellows share their discoveries and passion for research and foster a network with the Queen’s alumni community.

Volunteers for this event will be responsible for meeting and greeting attendees, as well as helping with set-up and tear-down.

Major Duties & Responsibilities

  • Greet alumni to welcome them to this inaugural event and thank them for their support of graduate students and post-doctoral fellows. 
  • Greet and welcome invited graduate students and post-doctoral fellows.
  • Thank alumni for their interest in graduate and post-doctoral research.
  • Assist arriving alumni who may have accessibility needs. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Thank each member as they leave, and pass along your best wishes for an enjoyable Homecoming weekend.
  • Assist with event set up, and with dismantling the room at the end of the event to ensure a smooth and seamless event.

Skills Required

  • Graduate Students preferred
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Ability to have fun
  • Adaptability

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are expected to check in at the Medical Building Lower Room 032A by 8:30 am on the day of their shift.
  • Dress code: Volunteers will be provided with an SGS volunteer t-shirt to wear.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are asked to arrive no later than 8:30 am on the morning of their shift, and are expected to be there for the full duration of the event (8:30 am – 1 pm).

Additionally, all volunteers are required to attend a one-hour orientation session, prior to Homecoming weekend.

Staff Partnership

Colette Steer – Logistics Coordinator

Cell: 613-985-8776 | Emailsteerc@queensu.ca

Vicky Arnold – Back-up Contant

Cell: 613-453-6404 | Emailarnoldv@queensu.ca

Benefits

  • Expanding Horizons Credit (graduate students only)
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar, travel thermos, and SGS volunteer t-shirt
  • Complimentary refreshments at this event

 Download the position description

Student Photographer

Volunteer Position Summary

Volunteers in this role will be responsible for attending a variety of Homecoming events and capturing the Homecoming experience through photos. This may include formal presentations or impromptu moments, student-alumni interactions, sports action, and/or group shots. Previous photography experience and a personal SLR camera are required for this role.

 Event photos are an important and powerful way to document and tell the Homecoming story, to both current and future generations of alumni. Photos may be used in future marketing and communications pieces, in the Alumni Review, news stories, and/or on social media.

Major Duties & Responsibilities

  • Attend designated events and formal presentations, in addition to capturing spontaneous moments through photos, to help us tell the Homecoming story visually. (Volunteers will be provided with a schedule of requested photo ops at orientation.)
  • Approach alumni for photos and be open to requests for specific photos as mementoes of the Homecoming experience.
  • Answer questions about photos and what they will be used for. 
  • Volunteers will be asked to deliver photos on a USB key to the Volunteer Coordinator in Summerhill (55 Stuart Street) as soon as possible after Homecoming to allow for possible use on social media.

NOTE: Volunteers who feel they have captured a very special moment are asked to please send directly to Mike Onesi at during Homecoming weekend for consideration for immediate posting.

Please respect individuals’ wishes if they indicate that they do not wish to have their photo taken.

Skills Required

  • Previous photography experience and personal SLR camera required
  • For evening shifts, nighttime photography experience is required
  • Outgoing, friendly personality
  • Technologically proficient
  • Familiarity with various campus locations
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience
  • Event photography experience

Expectations

If possible, volunteers are expected to sign in at the Volunteer Lounge (Kingston Hall Reflection Room) before their shift. Volunteer Lounge hours are: Friday: 11:00 am - 6:30 pm and

Saturday: 7:30 am - 1 pm. If your shift falls outside of the Lounge hours, please go directly to your first assigned event location at the beginning of your shift.

Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for their scheduled shift. Shifts are one to four hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Contact

Maryanne Wainman – Homecoming Volunteer Coordinator

Cell: 613-217-1771 | Emailmaryanne.wainman@queensu.ca

Benefits

  • Opportunity to be a part of a Queen’s tradition
  • Photo credit if photos are selected for editorial context
  • Material for résumé or portfolio
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Tricolour Guard Reception Photographer

Volunteer Position Summary

The Tricolour Guard Reception and Dinner is a signature, semi-formal Homecoming event, where we celebrate and pay tribute to our Tricolour Guard (TCG), a term we use to honour those alumni marking a milestone of 50 years or greater. This is an ideal opportunity for students to meaningfully engage with alumni in a more formal setting.

The Tricolour Guard Reception Photographer will be responsible for attending the reception portion of the evening, and capturing the event experience through photos, which may be used in future marketing and communications pieces, in the Alumni Review, news stories, and/or on social media. Previous photography experience and personal SLR camera are required for this role.

Major Duties & Responsibilities

  • Attend the Tricolour Guard Reception in Grant Hall, capturing both spontaneous moments and designated photo ops to help us tell the Homecoming story visually. (Volunteers will be provided with a schedule of requested photo ops at orientation.) NB: There may be some lulls in activity during the event; these are great times to check lighting levels and look for interesting angles. 
  • Answer questions about photos and what they will be used for.
  • Volunteers will be asked to deliver photos on a USB key to the Volunteer Coordinator in Summerhill (55 Stuart Street) as soon as possible after Homecoming to allow for possible use on social media.

NOTE: Volunteers who feel they have captured a very special moment are asked to please send directly to Mike Onesi at onesim@queensu.ca during Homecoming weekend for consideration for immediate posting.

      Please respect individuals’ wishes if they indicate that they do not wish to have their photo taken.

Skills Required

  • Previous photography experience and personal SLR camera required
  • Technologically proficient
  • Comfortable interacting with people
  • Outgoing, friendly personality
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Networking experience
  • Event photography experience

Expectations

  • Volunteers are expected to sign in at the TCG Registration desk in Grant Hall before their shift, where they will be provided with any last minute instructions.
  • Dress code: Business (no jeans, etc.)

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to arrive on time for your scheduled shift. Shifts are 1.5 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Contact

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Emailcarey.morrison@queensu.ca 

Benefits

  • Opportunity to be a part of a Queen's tradition
  • Photo credit if photos are selected for editorial context
  • Material for résumé or portfolio
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Tricolour Guard Dinner Ambassador

Volunteer Position Summary

NOTE: This is a specialized role that is not open to the general student body, and requires a separate sign-up process

The Tricolour Guard Dinner is a signature, semi-formal Homecoming event, where we celebrate and pay tribute to our Tricolour Guard (TCG), a term we use to honour those alumni marking a milestone of 50 years or greater. This is an ideal opportunity for students to meaningfully engage with alumni in a more formal setting. As a valued partner with Alumni Relations, volunteering at this event is an honour bestowed on Queen’s Student Alumni Association Ambassadors.

Volunteers in this role will be responsible for greeting guests, mingling with guests at the reception, escorting guests from the reception in Grant Hall to dinner in Ban Righ, hosting tables at dinner, leading the Oil Thigh, and thanking guests for attending upon departure.

Major Duties & Responsibilities

Note: Specific duties and timing will be assigned during orientation.

  • Greet alumni upon arrival and assist with registration to ensure their evening begins on a positive note.
  • Assist alumni with their coats, and help them to find their table on the seating assignment chart.
  • Mix and mingle with guests at the pre-dinner reception, to ensure they feel a sense of belonging and appreciation.
  • Assist with leading the Oil Thigh at the end of the reception.
  • Assist with ushering guests from the reception in Grant Hall to dinner in Ban Righ Dining Hall (this could include door holding, assisting guests with mobility issues etc).
  • Host a table at dinner, actively engaging alumni in conversation. Alumni will want to hear about the current student experience!
  • Show Queen's pride by caring, sharing, and supporting tablemates as needs arise.
  • Be prepared to answer accessibility-related questions, and to assist to the best of your ability. (Volunteers will be provided with accessibility-related FAQs at orientation).
  • Thank guests for attending upon departure and assist with coats, holding doors etc.    

Skills Required

  • Comfortable interacting with elderly people
  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Familiarity with the latest news and developments in your faculty/school to share with alumni – they will want to hear about the current Queen’s experience!
  • Familiarity with the latest news, particularly student programs, at Queen’s University.
  • Ability to focus and to answer questions in a fast-paced environment 
  • Leader
  • Strong interpersonal skills
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Leadership experience
  • Networking experience

Expectations

  • Volunteers are expected to sign in at the TCG Registration desk before their shift, where they will be provided with any last-minute instructions.
  • Dress code: Semi-formal (e.g. Dress pants/blouse; cocktail dress; dress pants and shirt, with or without jacket)

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to sign in at the TCG Registration desk before their shift; please ensure you are on time. Shifts are 4 hours in length. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Contact

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Emailcarey.morrison@queensu.ca 

Benefits

  • Complimentary meal at this event
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Tricolour Guard Reception Accessibility Champion

Volunteer Position Summary

NOTE: All Access Champions must be available to attend an orientation and training session from 10 am – 12 pm on Wed, Oct 4

Volunteers in this role will be trained to provide on-site direction/support to persons who self-identify as living with a disability at Homecoming to ensure an inclusive campus community. Additionally, volunteers will be responsible for welcoming and interacting with guests at the reception, escorting alumni from the reception in Grant Hall to dinner in Ban Righ Hall with particular consideration for any mobility needs that may arise, and helping to ensure alumni are comfortably seated for dinner.

The Tricolour Guard Dinner is a signature, semi-formal Homecoming event, where we celebrate and pay tribute to our Tricolour Guard (TCG), a term we use to honour those alumni marking a milestone of 50 years or greater. This is an ideal opportunity for students to meaningfully engage with alumni in a more formal setting.

Major Duties & Responsibilities

  • Offer guidance and support to Homecoming participants that identify as having accessibility and/or accommodation needs to ensure a positive and inclusive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Offer guidance and support to other volunteers who may encounter accessibility-related questions/scenarios.
  • Greet alumni upon arrival to ensure their evening begins on a positive note. NOTE: In case of questions, assistive listening devices are available for pick-up at the registration desk in Ban Righ for dinner.
  • Mix and mingle with guests at the reception, to ensure they feel a sense of belonging and appreciation.
  • Pro-actively watch for other accessibility-related needs or issues that may arise (eg: alumni who are fatigued at the reception and may need to sit for a moment, directions to accessible washrooms etc).
  • Assist with clearing the path for Bands performance, ensuring that guests with mobility needs still have a good vantage point.
  • Assist with escorting guests from the reception in Grant Hall to dinner in Ban Righ Dining Hall, with particular consideration for any mobility needs that may arise.  (NOTE: There are wheelchairs available on-site)
  • Ensure alumni are seated comfortably for dinner in Ban Righ Hall.

NOTE: Depending on accessibility needs, volunteers may be asked to stay for dinner to host a table and assist with leading the Oil Thigh.

Skills Required

  • Comfortable interacting and communicating with persons with disabilities
  • Previous accessibility experience an asset
  • Mandatory completion of the Queen’s AODA Training Suite
  • Knowledge of campus and community supports
  • Comfortable interacting with older people
  • Adaptability
  • Strong interpersonal skills
  • Ability to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Respectful, patient demeanor

Skills Acquired

  • Leadership experience
  • Networking experience
  • Event Administration Experience
  • Hands on experience working with those requiring accessibility assistance

Expectations

  • Volunteers are expected to sign in at the TCG Registration desk before their shift, where they will be provided with any last-minute instructions.
  • Dress code: Semi-formal (e.g. Dress pants/blouse; cocktail dress; dress pants and shirt, with or without jacket)

NOTE 1: Volunteers of past events have found that they receive limited direct support requests from alumni during the event, however your role as a volunteer is still crucial to Homecoming as both a welcoming presence and advocate for Access Champions and people with disabilities.

NOTE 2: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Volunteers are expected to sign in at the TCG Registration desk before their shift; please ensure you are on time. Shifts are 2 - 4 hours in length (depending upon whether volunteers are needed during dinner). (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, volunteers are required to attend a two-hour orientation and role-specific training session, and to complete online Accessibility Customer Service Training (~1 hour) prior to Homecoming weekend.

Staff Partnership

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Emailcarey.morrison@queensu.ca

Benefits

  • Certificate of contribution for your professional portfolio
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Homecoming Football Game Athletics Event Support

Volunteer Position Summary

Volunteers in this role will be responsible for welcoming fans arriving at Richardson Stadium and directing them to the appropriate gate, handing out programs, answering general questions, and assisting with ticket scanning.                           

The Homecoming Football Game is a much anticipated and revered Queen’s tradition. Volunteers in this role will play an integral part in ensuring a smooth and enjoyable event experience for all participants.

Major Duties & Responsibilities

  • Work with Event Staff to greet all fans arriving at Richardson Stadium, in order to ensure everyone feels welcome and comfortable at this event. This will be particularly important with the new stadium. Students and Alumni will not be familiar with the new layout of the stadium and will need your help!
  • Outside the stadium: Work with Event Staff to help to direct fans to the proper gate and provide information to ensure smooth entry.
  • Inside the Stadium: Work with Event Staff at entry gates to hand out programs, provide directions and scan tickets. 
  • Answer questions about event logistics, layout, or accessibility concerns to ensure a positive and comfortable experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)

NOTE 1: Volunteers in this role may not be able to watch the 1st Quarter of the game. However, once the majority of guests have entered the stadium and have found their seats, volunteers are welcome to enjoy the game.

NOTE 2: Staff partners will be on-site to assist with any trouble-shooting or questions that may arise.

Skills Required

  • Outgoing, friendly personality
  • Enthusiastic attitude
  • Works well in teams
  • Ability to focus and to answer questions in a fast-paced environment
  • Strong interpersonal skills
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor
  • Adaptability

Skills Acquired

  • Event administration experience

Expectations

  • Volunteers are welcome to use the alumni bus service out to the stadium. (The bus schedule will be available at the Homecoming Meet & Greet.) 
  • Upon arrival (11:00 am on Saturday morning) at Richardson Stadium, volunteers are asked to enter through the South-West gate (or Gate #3) to check-in with the Event Staff Coordinator. Volunteers will pick up their volunteer shirt and will meet their Event Staff partners before starting their specific duties.
  • Volunteers are encouraged to bring a water bottle, sunscreen, hat and/or rain gear as needed.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Shifts are four hours in length. Volunteers are welcome to stay for the full football game.

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Brittany Jennings – Coordinator, Home Events, Athletics and Recreation

Cell: 519-990-4783 | Email: bj24@queensu.ca

Benefits

  • Complimentary football game admission
  • Complimentary meal at the game
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Homecoming Football Game Ambassador

Volunteer Position Summary

Volunteers in this role will be responsible for welcoming guests to Richardson Stadium and helping with logistics for alumni recognition during half-time. The Homecoming Football Game is an ideal time for alumni, students, and Kingston community members to interact in a relaxed and fun environment.

During halftime approximately 300 - 400 alumni, mainly the 50th class (1967) and 2 – 5 representatives in other classes will participate in the Tricolour Guard Halftime Parade on the field. This event recognizes alumni in significant milestone years (50+) and alumni volunteers in other milestone years. Each participant in the parade will require a field pass to access the field.

Major Duties & Responsibilities

  • Depending on your assigned “zone” (TBA at orientation) volunteers will be asked to help with the following elements of alumni recognition during half-time: 
    • Ushering select alumni (50th class and pre-identified reps from other milestone classes/decades) out of the stands to the half-time rally point (beneath the stands at the South-East end of the stadium). From the rallying point, alumni will be led by the bands along the South end of the stadium and diagonally across the field.
    • Carrying decade flags and/or lining the South end of the stadium to encourage alumni to line-up and proceed in an orderly fashion.
    • Organizing/carrying decade flags.
    • Assisting alumni with lining up behind the appropriate decade flag.
    • Walking alongside the procession, encouraging alumni to keep moving in a continuous and timely manner.
    • Assisting staff with clearing access/egress points by encouraging groups to give way to those exiting the field.
    • Assisting staff with ushering alumni back to their seats in a timely manner after half-time. (Only 20 minutes is allocated for half-time, in accordance with Ontario University Athletics policy.)
  • Welcome arriving alumni and guests to ensure their experience begins on a positive note. 
  • Answer questions about event logistics, layout, or accessibility concerns to ensure a positive and comfortable experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)

NOTE: Staff partners will be on-site to assist with trouble-shooting or questions that may arise.

Skills Required

  • Adaptability
  • Strong interpersonal skills
  • Outgoing, friendly personality
  • Ability to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Comfortable interacting with elderly people
  • Respectful, patient demeanor

Skills Acquired

  • Event administration experience
  • Networking experience

Expectations

  • Volunteers are asked to pick up their red volunteer vest at the central Volunteer Lounge (Kingston Hall Reflection Room) anytime in the morning before their shift. Volunteers are welcome to use the alumni bus service out to the stadium. (The bus schedule will be available at the Volunteer Lounge.
  • Upon arrival at Richardson Stadium, volunteers are asked to enter through the South-West gate (or Gate #3) to check-in with their designated Staff Partner. Volunteer identification (red vest/volunteer name badge) is required for entry to the stadium. 
  • Volunteers are encouraged to bring a water bottle, sunscreen, hat and/or rain gear as needed.

NOTE: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Shifts are four hours in length. Volunteers are welcome to stay for the full football game, but are free to leave after half-time if they choose. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, all volunteers are required to attend a one-hour orientation session prior to Homecoming weekend.

Staff Partnership

Maryanne Wainman – Homecoming Volunteer Coordinator

Cell: 613-217-1771 | Email: maryanne.wainman@queensu.ca

 

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Emailcarey.morrison@queensu.ca

Benefits

  • Complimentary football game admission
  • Complimentary meal at the game
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description

Homecoming Football Game Accessibility Champion

Volunteer Position Summary

NOTE: All Access Champions must be available to attend an orientation and training session from 10 am – 12 pm on Wed, Oct 4

Volunteers in this role will be responsible for welcoming guests to Richardson Stadium and helping with logistics for alumni recognition during half-time. In addition, they will be trained to provide additional on-site direction/support to persons who self-identify as living with a disability at Homecoming to ensure an inclusive campus community.

During halftime approximately 300 - 400 alumni, mainly the 50th class (1967) and 2 – 5 representatives in other classes will participate in the Tricolour Guard Halftime Parade on the field. This event recognizes alumni in significant milestone years (50+) and alumni volunteers in other milestone years. Each participant in the parade will require a field pass to access the field.

The Homecoming Football Game is an ideal time for alumni, students, and Kingston community members to interact in a relaxed and fun environment.

Major Duties & Responsibilities

  • Offer guidance and support to Homecoming participants that identify as having accessibility and/or accommodation needs to ensure a positive and inclusive experience. (Volunteers will be provided with accessibility-related FAQs at orientation.)
  • Offer guidance and support to other volunteers who may encounter accessibility-related questions/scenarios.
  • Depending on your assigned “zone” (TBA at orientation) volunteers will be asked to help with the following elements of alumni recognition during half-time:
    • Ushering select alumni (50th class and pre-identified reps from other milestone classes/decades) out of the stands to the half-time rally point (beneath the stands at the South-East end of the stadium). From the rallying point, alumni will be led by the bands along the South end of the stadium and diagonally across the field.
    • Carrying decade flags and/or lining the South end of the stadium to encourage alumni to line-up and proceed in an orderly fashion.
    • Organizing/carrying decade flags.
    • Assisting alumni with lining up behind the appropriate decade flag.
    • Walking alongside the procession, encouraging alumni to keep moving in a continuous and timely manner.
    • Assisting staff with clearing access/egress points by encouraging groups to give way to those exiting the field.
    • Assisting staff with ushering alumni back to their seats in a timely manner after half-time. (Only 20 minutes is allocated for half-time, in accordance with Ontario University Athletics policy.)

NOTE: Staff partners will be on-site to assist with trouble-shooting or questions that may arise.

Skills Required

  • Comfortable interacting and communicating with persons with disabilities
  • Previous accessibility experience an asset
  • Mandatory completion of the Queen’s AODA Training Suite
  • Adaptability
  • Strong interpersonal skills
  • Ability to answer questions in a fast-paced environment
  • Works well in teams
  • Enthusiastic attitude
  • Comfortable interacting with older people
  • Respectful, patient demeanor

Skills Acquired

  • Event administration experience
  • Networking experience
  • Advanced Accessibility Customer Service Training

Expectations

  • Volunteers are asked to pick up their red volunteer vest at the central Volunteer Lounge (Kingston Hall Reflection Room) anytime in the morning before their shift. Volunteers are welcome to use the alumni bus service out to the stadium. (The bus schedule will be available at the Volunteer Lounge.
  • Upon arrival at Richardson Stadium, volunteers are asked to enter through the South-West gate (or Gate #3) to check-in with their designated Staff Partner. Volunteer identification (red vest/volunteer name badge) is required for entry to the stadium. 
  • Volunteers are encouraged to bring a water bottle, sunscreen, hat and/or rain gear as needed.

NOTE 1: Volunteers of past events have found that they receive limited direct support requests from alumni during the event, however your role as a volunteer is still crucial to Homecoming as both a welcoming presence and advocate for people with disabilities.

NOTE 2: Sometimes, external factors (e.g. weather, number of attendees, event logistics, etc.) may necessitate changes to an event or to a volunteer’s on-site duties. Please be prepared to expect the unexpected and to be flexible if necessary!

Time Commitment

Shifts are four hours in length. Volunteers are asked to stay for the duration of the game, in case of accessibility-related questions or concerns as guests are leaving. (A reminder with your actual shift time(s) is included in your registration confirmation email).

Additionally, volunteers are required to attend a two-hour orientation and role-specific training session, and to complete online Accessibility Customer Service Training (~1 hour) prior to Homecoming weekend.

Staff Partnership

Maryanne Wainman – Homecoming Volunteer Coordinator

Cell: 613-217-1771 | Email: maryanne.wainman@queensu.ca

 

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 | Emailcarey.morrison@queensu.ca

Benefits

  • Certificate of contribution for your professional portfolio
  • Complimentary football game admission
  • Opportunity to expand your Queen's network
  • Opportunity to be a part of a Queen's tradition
  • Complimentary meal at the game
  • Volunteer jacket bar & travel thermos
  • Reference letters available upon request

Download the position description