Whether you're a brand new Reunion Coordinator or you've been organizing reunions for your group for decades, this is your resource source! Here you'll find ideas, templates, tools, and answers to questions large and small. But most importantly, you'll learn how to contact the Reunions Team - the friendly folks within Queen's Alumni Relations who are dedicated to making the planning and execution of your reunion smooth, enjoyable, and successful!
Be sure to read through your Volunteer Role Description, ask the Reunions Officer if you have any questions, and submit the signed form to the Reunions Team.
Forming a group of key reunion planning volunteers is a great way to get people involved, and to share responsibilities and tasks. These general Volunteer Role Descriptions describe positions that are often incorporated into Reunion Planning Committees, but if they don't quite fit your particular group's needs, feel free to talk to the Reunions Officer about tweaking them . If you are coordinating your reunion as a "one-person committee" that is fine as well - many wonderful reunions are organized by a single Reunion Coordinator.
If you're looking for a particular document or form that you don't see linked here, contact the Reunions Officer for the solution.
Together, we can adapt the following communication templates to suit your group's plans and your own personal style.
For Tricolour Guard classes (50th reunion or greater), ONE communication piece (any of the three) can be sent out by both email and "snail-mail" to classmates who do not have an active email address.
Queen's offers custom packages for the 5th anniversary (as the first official reunion for a class or group), the 25th (known as the Cha Gheill Anniversary), and 50th+.
When a class or group reaches their 50th anniversary, they become part of a specially honoured group called the Tricolour Guard. Members of the Tricolour Guard are welcomed to reunion every year if they wish.
If your class or group is celebrating one of these milestone anniversaries, the Reunions Officer can work with you to incorporate the custom package into your own overall reunion plans.If you are the Reunion Coordinator for one of the classes celebrating your 5th reunion we invite you to join us in determining what the official 5th Celebration will look like. Contact the Alumni Officer, Reunions for more information on volunteering for the 5th Reunion Strategic Committee Member.
We encourage you to create an "online presence" for your reunion. Groups that promote their reunions in this way tend to have higher than average attendance. Start a Facebook Group dedicated to your reunion, go on Twitter, or create your own web page. If you don't fee that you are able to create your own web presence, but would like to be able to reach your class/group in this way, the Reunions Team can create and maintain a class webpage for you. This page will exist as part of the main Queen's Alumni website.
Many groups choose to use their Facebook, Twitter feed and/or webpage as a central hub of reunion information, including: event dates, details, and costs; reminders for RSVP deadlines; contact information for the Reunion Coordinator; updates on the group's philanthropic activity with a link to donate online; etc.
If your timing doesn't match this suggested outline, don't let this discourage you from making plans. The Reunions Team will work with you to set your event planning in motion on a schedule that works for you.
Alumni Volunteer Summit (AVS) is a two day conference March 27-28, 2015 offering opportunities to connect, enrich, educate and celebrate Queen’s volunteers. Plenary and interactive sessions will feature inspirational Queen's world-class instructors from the Industrial Relations Centre and Queen's School of Business, as well as a renowned, award winning, volunteer leadership expert from United Way.
Learn more about this exciting (and at $60 for the whole weekend, very affordable) enrichment opportunity by visiting the AVS website. We were delighted to have Reunion Planning Committee members from a number of Queen's classes attend AVS 2014. In addition to the great speakers and sessions, your committee might even want to consider using the weekend as an opportunity to get together as a group and do some event brainstorming or logistics-planning in Kingston while you're here!