Academic Regulation 13: Academic Standing

13.1 – Assessment
Academic standing is assessed once a year at the end of the Winter term.  All students who have completed a minimum of 18.0 units since the time of admission to the Faculty of Arts and Science, or who have completed a minimum of 18.0 units since the time of their previous assessment, shall be assessed.  Assessment of academic standing is based solely on the cumulative GPA in the career in which the student is registered.

13.2 In Good Academic Standing
Students are described as being in good academic standing unless otherwise notified.

13.3Academic Probation

               13.3.1 – Criteria for Placement on Academic Probation

A student shall be placed on academic probation if he or she:

  • has a Cumulative GPA of less than 1.60 at the time of assessment; or
  • returns to studies after having previously been required to withdraw; or
  • is admitted to the Faculty of Arts and Science on full-time or part-time registration status on probation (see Admission Regulation 12);

The academic standing “Placed on Academic Probation” shall be placed on the student’s transcript.

               13.3.2 – Academic Restrictions Resulting from Placement on Academic Probation

Students placed on academic probation are not permitted to register for classes offered at the Bader International Study Centre (BISC). Students may be considered for admission to the BISC after they are released from academic probation.

Students placed on academic probation will not be allowed to transfer units from another post-secondary institution for courses taken while on probation (see Academic Regulation 14.3).

Concurrent Education students who are placed on academic probation in the Faculty of Arts and Science will not be permitted to register in education classes until they are released from probation.

               13.3.3 – Release from Academic Probation               

Any student who is placed on academic probation, and who achieves a cumulative GPA greater than or equal to 1.60 at the time of their next academic standing assessment shall be released from academic probation. 

               13.3.4 – Appeal of Decisions on Academic Probation

Because decisions related to this regulation are solely dependent on particular levels of academic performance, no part of Academic Regulation 13.3 may be appealed.

13.4Requirement to Withdraw for One Year (RTW1)

               13.4.1 – Criteria for RTW1

A student shall be Required to Withdraw for One Year if he or she:

has a Cumulative GPA of less than 0.70 at the time of assessment; or

is on academic probation at the time of assessment and has a Cumulative GPA of less than 1.60.

The academic standing “Required to Withdraw for One Year” shall be placed on the student’s transcript.

               13.4.2 – Academic Restrictions Resulting from RTW1

Students who have been required to withdraw for one year will not be permitted to register in the Faculty of Arts and Science for twelve months. After a twelve-month period has passed students may register by contacting the Faculty of Arts and Science and submitting a Return to Studies Form.

Students who are required to withdraw for one year will not be allowed to transfer units from another post-secondary institution for classes taken while required to withdraw (see Academic Regulation 14.3)

               13.4.3 – Appeal of Decisions on RTW1

Information about an appeal to waive the requirement to withdraw for one year can be found in Appeal of Academic Decisions, Section 3.

In exceptional circumstances, academic probation may be imposed by the Associate Dean (Studies) as an alternative to requiring a student to withdraw. The special conditions that the student must meet in such instances will be determined by the Associate Dean (Studies) on an individual basis.

If a student wishes to appeal the decision of the Associate Dean (Studies) the student must do so in writing to the Board of Studies (see Appeal of Academic Decisions, Section 3).

13.5 Requirement to Withdraw for a Minimum of Three Years (RTW3)

               13.5.1 – Criteria for RTW3

A student shall be Required to Withdraw for a Minimum of Three Years if he or she:

has a Cumulative GPA of less than 0.70 at the time of assessment and has previously been required to withdraw for One Year, even if that previous requirement to withdraw was waived on appeal; or

is on academic probation at the time of assessment and has a Cumulative GPA of less than 1.60 and has previously been required to withdraw.  Note that any student who has been required to withdraw and returns to studies is automatically placed on academic probation under Academic Regulation 13.3.  Therefore, any student previously required to withdraw must achieve a Cumulative GPA of greater than 1.60 at their next academic assessment upon their return to studies, or they will be required to withdraw for a minimum of three years.

The academic standing “Required to Withdraw for a Minimum of Three Years” shall be placed on the student’s transcript.

               13.5.2 – Academic Restrictions Resulting from RTW3

Students who have been required to withdraw for a minimum of three years will not be permitted to register in the Faculty of Arts and Science for thirty-six months.  After the minimum withdrawal period of three years has passed, students who wish to return to Queen’s must appeal to the Office of the Associate Dean (Studies) to have the requirement to withdraw waived (see Appeal of Academic Decisions, Section 3).  All students who return to studies in the Faculty of Arts and Science after a period of absence of three years or more are subject to the degree program requirements in effect at the time of their return.

Students who are required to withdraw for a minimum of three years will not be allowed to transfer units from another post-secondary institution for classes taken while required to withdraw.

               13.5.3 – Appeal of Decisions on RTW3

Information about an appeal to waive the requirement to withdraw for three years can be found in Appeal of Academic Decisions, Section 3.

If a student is within 12.0 units of completing a degree, that student’s case will be reviewed by the Associate Dean (Studies), who may impose a lesser penalty. In exceptional circumstances, academic probation may be imposed by the Associate Dean (Studies) as an alternative to requiring a student to withdraw. The special conditions which the student must meet in such instances will be determined by the Associate Dean (Studies) on an individual basis.

If a student wishes to appeal the decision of the Associate Dean (Studies) the student must do so in writing to the Board of Studies (see Appeal of Academic Decisions, Section 3).

13.6 – Other Requirements to Withdraw

The Associate Dean (Studies) may, at any time, either during the term or after the close of the term, recommend to Faculty Board that a student whose attendance, work, or progress is deemed unsatisfactory, be required to withdraw from the Faculty of Arts and Science.

The Associate Dean (Studies) will notify the student in writing of the potential requirement to withdraw, the reasons for the decision, and advise the student of the opportunity to respond to the potential requirement to withdraw. The student must also be advised of the right to have representation for any response made to the potential requirement to withdraw. (On matters of procedure and representation, the University Dispute Resolution Advisors are available for consultation and assistance.)

Normally the Associate Dean (Studies) will convene a meeting with the student (and his or her representative) and, where appropriate, instructors (and their representatives) and witnesses, to thoroughly review the case for the potential requirement to withdraw. This investigation may involve written submissions and/or oral evidence presented by witnesses concerning the grounds for the potential requirement to withdraw. The student must be notified, in writing, when the meeting on the case will be convened, invited to appear at the meeting, and be advised of the right to have representation at the meeting. At least 10 calendar days prior to the meeting, the student has a right to know what, if any, material from the student’s file will be considered.

After considering the available evidence, the Associate Dean (Studies) must inform the student in writing of the decision to proceed with a recommendation to Faculty Board that the student be required to withdraw from the Faculty. The student must also be informed in writing of the opportunity to appeal the decision to the Board of Studies (see Appeal of Academic Decisions, Section 3).

13.7 – Honours Warning

               13.7.1 – Criteria for Honours Warning

A student shall be given an honours warning if he or she:

has a Cumulative GPA of greater than or equal to 1.60 but less than 1.90 at the time of assessment and is otherwise in good academic standing.

The academic standing of honours warning will not be placed on the student’s transcript.  Instead, the student will be informed in writing that while they are currently in good academic standing, their GPA is such that they would be ineligible to receive an Honours degree.

               13.7.2 – Appeal of Decisions on Honours Warning

A student may not appeal an honours warning standing because it is the direct result of a particular level of academic performance.  The honours warning standing, as such, does not remove them from good academic standing.

13.8 – Not Eligible to Proceed to an Honours Degree

13.8.1 –Criteria for being deemed Not Eligible to Proceed to an Honours Degree

A student shall be deemed to be not eligible to proceed to an Honours Degree if he or she has attempted 132.0 or more units at the time of assessment and has a Cumulative GPA of less than 1.90.

The academic standing “Not Eligible to Proceed to an Honours Degree” shall be placed on the student’s transcript.

               13.8.2 – Academic Restrictions Resulting from Not Eligible to Proceed to an Honours Degree

A student who has been deemed not eligible to proceed to an Honours Degree may not register in further classes in the Faculty of Arts and Science excepting those that may be required in order to complete a non-Honours degree program with a general plan.  Permission to register in such classes must be sought from the Associate Dean (Studies).

               13.8.3 – Appeal of Decisions Related to the Not Eligible to Proceed to an Honours Degree.

A student may not appeal a "Not Eligible to Proceed to an Honours Degree" standing because it is the direct result of a particular level of academic performance.