Academic Regulation 14: Credit for Courses Taken Elsewhere

14.1 – Letters of Permission
Subject to the requirements of Academic Regulation 16, a student on a Degree Program in the Faculty of Arts and Science may be permitted to take undergraduate classes elsewhere for credit toward a degree offered by the Faculty of Arts and Science. The student must obtain a letter of permission from the Arts and Science Faculty Office prior to enrolling in classes at another post-secondary institution. There is a non-refundable application fee for a letter of permission, which is issued for a specified post-secondary institution and for a specified term.

To obtain a letter of permission, a student must be in good academic standing (see Academic Regulation 13), have a minimum Cumulative GPA of 1.60 and have completed a minimum of 6.0 units on a Degree Program in the Faculty of Arts and Science.

14.2 – Conditional Letters of Permission: Level 1 Students
A student who has completed fewer than 24.0 units may apply for a conditional letter of permission if their Cumulative GPA (including mid-year grades on multi-term courses) is at least 1.60 on a minimum of three courses for which evaluative grades are granted. If the student fails to be in good academic standing following the assessment period at the end of the Winter term (see Academic Regulation 13), the conditional letter of permission will be considered null and void, and the student will not be permitted to transfer any units taken at another post-secondary institution.

14.3 – Students Required to Withdraw or on Probation
Courses taken at other post-secondary institutions by Arts and Science students while on academic probation or under a requirement to withdraw will not be transferred to Queen’s (see Academic Regulations 15 and 13).

14.4 – Level 3 and 4 Students
Normally the last two years of an Honours degree are taken in the Faculty of Arts and Science at Queen's. A student in Level 3 or 4 may request a letter of permission for up to 6.0 units in transfer credit.  A level 3 or 4 student who wishes to spend all or part of the third or fourth year of an Honours program at another post-secondary institution must appeal to the Associate Dean (Studies). The student must be in good academic standing and has achieved a Cumulative GPA of at least 1.90 and must obtain the written permission of the department(s) administering his or her Plan(s). If approval is granted, the student must then obtain a letter of permission from the Arts and Science Faculty Office prior to applying to the host institution as a visiting student.

14.5 – Registration Status
A student who has obtained a letter of permission should register at the host institution as a visiting student rather than as a student on a degree program. Registering at the host institution on a degree program will jeopardize the student’s admission status at Queen's, and the student will be required to apply to Undergraduate Admission for readmission to Queen’s (see Academic Regulation 15). A letter of permission issued to a student who subsequently transfers to another post-secondary institution will be considered null and void.

14.6 – Obtaining Transfer Credit
To transfer credit to Queen's for a class taken elsewhere, a passing final grade equivalent to at least C at Queen's (minimum grade of 63 on percentage-based scale) must be obtained, unless otherwise stated on the letter of permission. The transfer credit, not the grade achieved, will be transferred to the student’s record at Queen's (see Academic Regulation 10). Transfer credits for courses taken at another post-secondary institution will not be added to the student’s record at Queen's unless the student is in good academic standing. It is the responsibility of the student to submit an original transcript in a sealed envelope directly from the host institution to the Faculty of Arts and Science Office. The original transcript will be maintained on file in the Office of the University Registrar.

14.7 – Procedures to Graduate
A student who is granted a letter of permission to complete the final course(s) of his or her Degree Program at another post-secondary institution during the Fall-Winter academic year, and who intends to graduate in the Spring convocation, must submit an official transcript in a sealed envelope to the Faculty of Arts and Science Office by the second week of May. Meeting this deadline will ensure that the student’s name appears in the convocation program and that the student’s diploma is printed for the day of the ceremony.

A Student who is granted a Letter of Permission to complete the final course(s) of his or her Degree Program at another post-secondary institution during the Summer term, and who intends to graduate in the Fall convocation, must submit an official transcript to the Faculty of Arts and Science Office by the first week of October. Meeting this deadline will ensure that student’s name appears in the convocation program and that the student’s diploma is printed for the day of the ceremony.