Regulation 18 - Jurisdiction

18.1 – Arts and Science Students Registered in Courses Offered by Other Faculties/Schools

Arts and Science students registered in courses offered through another Faculty or School are governed by the academic regulations of the Faculty of Arts and Science, with the exception of Academic Regulation 1 (Academic Integrity). In accordance with the Senate Policy on Academic Integrity Procedures, the initial investigation of a departure from academic integrity and any referral of an academic integrity case will take place under the regulations of the Faculty or School offering the course. Appeals will continue to take place in accordance with the regulations of the Faculty of Arts and Science. In the case of a finding of a departure from academic integrity, the Faculty or School offering the course will disclose the departure to and consult with the Associate Dean (Studies) of the Faculty of Arts and Science before imposing any sanction. Upon such disclosure, the severity of any such departure shall be assessed by the Associate Dean (Studies) as being equivalent to Level I or Level II and a record of the departure shall be retained by the Faculty of Arts and Science in accordance with the process outlined in Academic Regulation 1. Consistent with Academic Regulation 1, this record may be taken into consideration in determining a sanction were a further finding of a departure from academic integrity to occur. 

18.2 – Students from Other Faculties/Schools Registered in Arts and Science Courses

Students from other Faculties or Schools registered in a course offered through the Faculty of Arts and Science are governed by the academic regulations of their home Faculty, with the exception of any academic regulations of that Faculty or School pertaining to academic integrity. In accordance with the Senate Policy on Academic Integrity Procedures, the initial investigation of the departure and any referral of the case to the Associate Dean (Studies) will take place under Academic Regulation 1 (Academic Integrity) of the Faculty of Arts and Science. In the case of a finding of a departure from academic integrity, the Associate Dean (Studies) will disclose such finding to the appropriate authority in the student’s home Faculty or School and will consult with that authority before imposing any sanction.

18.3 – Students Registered in Dual Degree Programs within Queen’s University

With respect to matters pertaining to an individual course, students in Dual Degree Programs (including concurrent education programs) will be governed by the academic regulations of the Faculty under which they register for the course. 

18.4 – Bader International Study Centre

Arts and Science students resident at the Bader International Study Centre continue to be governed by the academic regulations of the Faculty of Arts and Science, with the following modifications. With the exception of Academic Regulation 1 (Academic Integrity), in all regulations below that refer to decisions made by the Executive Director, the Executive Director may choose to delegate responsibility for those decisions to the Academic Director.

18.4.1  Academic Regulation 1 (Academic Integrity)

The Executive Director of the Bader International Study Centre will carry out the duties of the Associate Dean (Studies), as outlined in Academic Regulation 1. The Executive Director may choose to consult with or to transfer these duties to the Associate Dean (Studies) at his/her discretion. The Executive Director must transfer these duties if the departure from academic integrity is such that it might warrant one of the following sanctions as outlined in Academic Regulation 1:

(i)      the rescinding of University- or Faculty-awarded scholarships, prizes and/or bursaries;
(ii)     a requirement to withdraw from the Faculty for a specified minimum period of time;
(iii)     a recommendation to withdraw from the University for a specified minimum period of time; or
(iv)    a recommendation for the revocation or rescinding of a degree.

Once a finding and sanction are made, a record of the finding shall be forwarded to the Associate Dean (Studies) and retained in the student file as a Level I or Level II departure, as appropriate.

18.4.2  Academic Regulation 3 (Number of Units in a Term and Academic Year)

Students registered at the Bader International Study Centre take a normal full-time load of 15.0 units in each of the Fall and Winter Terms, and 6.0 to 9.0 units in the Summer Term. Only with the approval of the Executive Director and in rare and exceptional circumstances will students be permitted to take more than the normal full-time course load per term.

18.4.3  Academic Regulation 7 (Assessment of Performance)

In addition to those restrictions on assessment outlined in Academic Regulation 7, field studies will also not be conducted in the last week of classes and any designated study/examination period of the Fall and Winter Terms, or in the last four days of classes and any designated study/examination period of the Summer Term.

Exceptions must be approved by the Executive Director. (As per Academic Regulation 7, these might include individual oral examinations in language acquisition courses and laboratory examinations requiring the hands-on use of apparatus or materials.)

In lieu of mid-year grades, Level 1 students will be provided with a summary of their academic progress in early January of Winter Term, and shall be required to discuss their progress with an academic advisor.

18.4.4  Academic Regulation 8 (Final Examinations and General Examinations)

Exam scheduling conflicts found by the student shall be brought to the attention of the Executive Director.

18.4.5  Academic Regulation 9 (Examination Conduct)

Examination hall irregularities shall be brought to the attention of the Executive Director.

18.4.6  Academic Regulation 10 (System of Grading and Transcript Notations)

Appeals for Aegrotat, Credit standing (CR), to add or drop a course after the academic deadline, or to change a grade after the stated deadlines shall be to the Executive Director. If an appeal is made to modify grades on multiple courses or if a successful appeal would change a student’s academic progression standing, the Director shall first consult with the Associate Dean (Studies).

Upon submitting a grade of incomplete (IN) the instructor shall provide a copy of the "Permission for an Incomplete Mark" form to the Executive Director. The Executive Director will hear any appeals for an extension of an incomplete grade beyond either the date of the first agreement or the end of the subsequent term.

Upon submitting a grade deferred (GD), the instructor will inform both the Executive Director and the Associate Dean (Studies) of the circumstances under which this grade is being submitted and the timeline for submission of a final grade.

18.4.7 Academic Regulation 11 (Review of Grades and Examinations)

Appeals to review the grade assigned in a course shall be to the Executive Director.

18.4.8  Academic Regulation 15 (Voluntary Withdrawal and Return to Studies)

If a student chooses to leave the Bader International Study Centre, they must normally do so before the academic deadline to drop courses. If, following withdrawal, a student chooses to continue their studies on the main campus, they may register in courses in which there is space available and for which they meet the academic prerequisites, provided the deadline for adding courses has not passed. If the deadline has passed, they must appeal to the Associate Dean (Studies) for permission to add the courses late, citing extenuating circumstances. If they wish to drop courses without academic penalty after the deadline they must appeal to the Associate Dean (Studies) for permission to drop the courses late, citing extenuating circumstances. All appeals will be reviewed according to the usual guidelines outlined in Appeal of Academic Decisions, Section 3. 

18.4.9  Academic Regulation 17 (Misconduct in an Academic or Non-Academic Setting)

Academic Regulation 17 is superseded by the regulations and policies of the Bader International Study Centre regarding non-academic misconduct in both an academic and non-academic setting.

If a student is required to leave the Bader International Study Centre involuntarily as a result of misconduct in an academic or non-academic setting, the Associate Dean (Studies), in consultation with the Dean of Student Affairs, will determine whether the student may be accommodated through on-campus or Distance Studies. In determining whether such an accommodation is available, the Associate Dean (Studies) will consider the following factors:

(i)    The nature of the misconduct.
(ii)   The same course or one which is essentially equivalent is being taught on the main campus, or through Distance Studies,      during the term in question.
(iii)   The course has sufficient space available.
(iv)   The instructor of both the original Bader International Study Centre course and the main campus or online course are amenable to this arrangement and are prepared to jointly assess the student’s grade, as appropriate.
(v)    It is in the best academic interests of the student to continue his/her studies at that time.

If continuing on the main campus or in Distance Studies is not possible, then the Faculty will coordinate with the Bader International Study Centre to make reasonable accommodation for the student to sit any remaining tests or examinations and to receive any written course materials.

18.5 – Collaborative Degree Programs Offered Jointly with Other Postsecondary Institutions

Arts and Science students registered in a collaborative degree program offered jointly with another postsecondary institution (the “partner institution”) shall be governed by the academic regulations and policies of the Faculty of Arts and Science and of the Senate with respect to all matters pertaining to Queen’s University. They will similarly be bound by the regulations and policies of the partner institution with respect to all matters pertaining to that institution. The following modifications of the academic regulations apply:

18.5.1  Academic Regulation 1 (Academic Integrity)

Upon a finding of a departure of academic integrity, and once all avenues of appeal are exhausted, the Associate Dean (Studies) shall disclose to the partner institution the nature and details of the case. The partner institution may use this information as its academic regulations direct.

The nature and details of any departure from academic integrity that take place at the partner institution shall likewise be disclosed to the Associate Dean (Studies). Upon disclosure, the severity of any such departure shall be assessed by the Associate Dean (Studies) as being equivalent to Level I or Level II and a record of the departure will be retained in accordance with the regulations. Any finding of a departure from academic integrity at the partner institution will not incur any further sanction once it is reported to the Faculty of Arts and Science. However, it may be taken into consideration as a factor in determining the severity of a sanction if a further finding of a departure from academic integrity were to occur at Queen’s.

18.5.2  Academic Regulation 2 (Enrolment and Registration Priorities)

A student shall normally be registered in a specific Program and Plan as a result of being admitted to a collaborative degree program. Should the student withdraw from the collaborative program, either voluntarily or through failure to meet the progression requirements of the partner institution, the student will be allowed to continue in the Program and Plan in which they are registered, provided that they have not been required to withdraw under Academic Regulation 13. If their Program/Plan is unavailable outside of the collaborative degree program in which they were originally registered, they will be offered a place in the most closely corresponding Program and Plan. If the student wishes to transfer to an otherwise different Program and Plan, they must follow the procedures and meet the academic requirements otherwise outlined in Academic Regulation 2

18.5.3  Academic Regulation 10 (System of Grading and Transcript Notations)

Courses attempted at the partner institution will not appear directly on a Queen’s transcript unless transfer credit is granted. Similarly, grades obtained in courses attempted at the partner institution will not be considered when evaluating a student’s cumulative, term, or academic year GPA.

18.5.4  Academic Regulation 12 (Dean’s Honour Lists)

Courses attempted at the partner institution will not be considered when evaluating a student’s eligibility for the Dean’s Honour List or Dean’s Honour List with Distinction.

18.5.5  Academic Regulation 13 (Academic Standing)

If, at the time of assessment, a student is found to be in anything other than good academic standing at Queen’s, the partner institution shall be informed of the student’s academic standing status. If the student is registered in an honours degree Plan as part of the collaborative degree program, the partner institution will also be informed if an academic warning has been transmitted to the student.  Likewise, if the student is assessed to be in anything other than good academic standing by the partner institution, the Faculty of Arts and Science shall be informed of this fact.

Following assessment in the Faculty of Arts and Science:

(i)  If the student is in good academic standing, is given an academic warning, or is placed on probation, they shall be permitted to continue in the collaborative degree program, provided that the partner institution supports their continued registration.

(ii)  If the student is required to withdraw for one or three years, they shall also be required to withdraw from the collaborative degree program. Upon return to studies, they shall no longer be registered in a collaborative degree program and they must register in another Program and Plan as outlined in Academic Regulation 2 and Academic Regulation 18.5.2.

(iii)   If the student is deemed Not Eligible to Proceed in Honours and the Plan of registration in the collaborative degree program is an honours Plan, they shall be required to withdraw from the collaborative degree program. They shall be permitted to continue in a degree program in the Faculty of Arts and Science under the provisions outlined in Academic Regulation 13.8.

If, for any reason, the partner institution places the student on an academic standing status similar to that of academic probation or an academic warning in the Faculty of Arts and Science, while allowing them to remain in the collaborative degree program, the student will also be permitted to continue in the collaborative degree program by the Faculty of Arts and Science.

If, for any reason, the student is required by the partner institution to withdraw from the collaborative degree program, the student’s academic record in the Faculty of Arts and Science will be assessed immediately upon the Faculty being informed of this decision by the partner institution. The following shall then occur:

(i)      If the cumulative GPA is less than 0.7, the student will be required to withdraw, for one year if this is the first requirement to withdraw, or for three years if they have been previously required to withdraw. 

(ii)    If the cumulative GPA is greater than or equal to 0.7 but less than 1.6, and the student has been previously required to withdraw, they shall be required to withdraw for three years.
(iii)   If the cumulative GPA is greater than or equal to 0.7 but less than 1.6, and the student is currently on academic probation, the student will be required to withdraw for one year.
(iv)   If the cumulative GPA is greater than or equal to 0.7 but less than 1.6, and the student is in otherwise good academic standing, the student shall be placed on academic probation, but may choose to continue within the Faculty of Arts and Science in their Program and Plan as outlined in Academic Regulations 2 and 18.5.2. The academic probation status shall come into effect immediately.
(v)    If the cumulative GPA is greater than or equal to 1.6, the student will remain in good academic standing. They may choose to continue within the Faculty of Arts and Science in their Program and Plan as outlined in Academic Regulations 2 and 18.5.2.
(vi)   If the cumulative GPA is less than 1.9, and the student has made 132.0 or more unit attempts, the student shall be deemed to be Not Eligible to Proceed in Honours. In this case, the provisions outlined in Academic Regulation 13.8 shall come into effect immediately.

In all cases, a requirement to withdraw will come into effect at the end of the Winter Term. If a student is registered in courses, they may continue to attempt those courses until that time. Upon return to studies, they shall no longer be registered in a collaborative degree program and they must register in another Program and Plan as outlined in Academic Regulations 2 and 18.5.2.

All students may appeal a requirement to withdraw from the Faculty of Arts and Science in the usual way through the academic appeal regulations. If the requirement to withdraw is imposed by the partner institution, then they must make any appeal according to the regulations of that institution.

18.5.6  Academic Regulation 15 (Voluntary Withdrawal and Return to Studies)

If a student withdraws voluntarily from the collaborative program and from the Faculty of Arts and Science but continues to pursue their studies at the partner institution, then later decides to return to the Faculty of Arts and Science, they shall be bound by the provisions of Academic Regulation 15.  Students are warned that they may be required to apply for admission to the Faculty as an external student and admission will therefore not be guaranteed.

18.5.7  Academic Regulation 16 (Requirements for Graduation)

Courses attempted at the partner institution will not be considered when evaluating a student’s eligibility for a Degree with Distinction.