Admission Regulation 11: Admission to Non-Degree Studies

Applicants who are not registered in an Arts and Science Degree Program at Queen’s University and who wish to register for courses in the Faculty of Arts and Science may be considered for admission under the following non-degree categories.

Enrolment limitations or lack of appropriate prerequisites may result in the denial of an application. Once registered, non-degree students are subject to the regulations of the Faculty of Arts and Science and submit assignments, write examinations and receive an official record of their results. Should a student later be admitted to an Arts and Science Degree Program, credit will normally be granted for previous courses successfully completed in the Faculty of Arts and Science.

11.1 – Students Studying under a Formal Agreement

Students from post-secondary institutions with which Queen’s has a formal agreement, such as an exchange agreement, can be nominated by their home institution to study in the Faculty of Arts and Science.

Details on admission requirements and admission procedures are available from the International Programs Office.

11.2 – Post-Degree Students from Queen’s University

Students who have completed an undergraduate degree from any Faculty or School at Queen’s University may complete undergraduate courses for upgrading or general interest in the Faculty of Arts and Science by contacting the Faculty of Arts and Science Office to register for courses. Information on upgrading from a General to an Honours degree program can be found in the General Degree Upgrade section in the Dual and Second Degree Programs chapter of this Calendar.

No application through Undergraduate Admission is required. (See Admission Regulation 12.4.3)

11.3 – Visiting Students from other Post-Secondary Institutions

Visiting students from other post-secondary institutions may apply for non-degree studies in the Faculty of Arts and Science using a letter of permission. Visiting students are restricted to online courses offered through Continuing and Distance Studies and to courses being offered at the Bader International Study Centre and through the Queen's-Blyth Program.

For admission procedures see Admission Regulation 13.2.

11.4 – Interest Candidates

Candidates from outside Queen’s may apply for non-degree studies in the Faculty of Arts and Science to take courses for interest or for professional certification. Such students are restricted to online courses offered through Continuing and Distance Studies and to courses being offered through the Queen's-Blyth Program. Current or former Queen’s students are not eligible to apply for Distance Studies in the Faculty of Arts and Science unless a) they have established a new basis of admission by completing courses at another post-secondary institution; or b) they have graduated from Queen’s and are applying for a second degree through Distance Studies (see Admission Regulations 5.3 and 5.4). All current on-campus Queen’s students can take online courses without transferring to Distance Studies.

11.4.1 – Documentation (for students with a basis of admission)

Applicants may be admitted as non‐degree students without course load limitations provided their previous academic studies meet the minimum admission standards (as detailed elsewhere in the Admission regulations), including a completed degree at another post‐secondary institution, incomplete studies at another post‐secondary institution, and secondary school studies.

11.4.2 – No documentation (for students who do not provide a basis of admission)

Applicants who do not meet Queen’s University minimum admission standards or the minimum admission standards for entry into the Faculty of Arts and Science, or who do not provide the appropriate documentation, may be admitted as non‐degree candidates without documentation provided they have completed the Ontario Secondary School Diploma or equivalent, or are at least 21 years of age in the calendar year of admission.  Such candidates are subject to the following course load limitations.

11.4.2.1 – Enrolment Limitations

Non‐degree students admitted without documentation may initially only enrol in one course at a time to a maximum of 6.0 units.  The course may be taken during any term. Should the student be admitted to a Degree or Certificate Program in a later term, courses taken as a non‐degree student would count toward towards the completion of the Degree or Certificate Program.

11.4.2.2 – Criteria for Further Registration

In order to be eligible to continue to register for courses, non‐degree students without documentation must first complete at least 6.0 units of courses offered for degree credit by the Queen’s Faculty of Arts and Science with a minimum Cumulative GPA of 1.60, excluding repeated courses and courses for which credit standing or aegrotat standing has been assigned. Students who meet these conditions may continue as non‐degree students with a registration enrolment limit of 9.0 units per term.

11.4.2.3 – Failure to Meet Criteria for Further Registration

Students who fail to obtain a minimum Cumulative GPA of 1.60 on the first 6.0 units of courses have not met the admission conditions and may not take further courses in the Faculty of Arts and Science. These students will have the standing “Not Eligible to Proceed ‐ Conditions of Admission not Met” placed on their transcript. Students may not appeal this standing because it is the direct result of a particular level of academic performance.

11.4.2.4 – Incomplete (IN) or Grade Deferred (GD) standing

Students who have been assigned Incomplete (IN) or Grade Deferred (GD) standing in a course will not be permitted to register for further courses until the grades are resolved.

11.4.2.5 – Rights and Responsibilities

Students admitted as non‐degree candidates without documentation must comply with all the regulations of the Faculty of Arts and Science, and may access the Faculty’s procedure for appeal of academic decisions with respect to courses.

11.4.2.6 – Eligibility for Studies on a Distance Degree or Certificate Program

In order to be eligible to apply to a Distance Degree or Certificate Program, students admitted as non-degree candidates without documentation must:

(i)            Complete a minimum of 18.0 units in the Faculty of Arts and Science from the time at which they were admitted, excluding repeated courses and courses for which credit standing or aegrotat standing has been assigned; and
(ii)           Achieve a minimum Cumulative GPA of 1.60.

Successful applicants may continue on a Distance Degree or Certificate Program with a registration enrolment limit of 9.0 units per term, until they meet the criteria for having this enrolment limitation removed (see Admission Regulation 11.4.2.7.2).

11.4.2.7 – Removal of Enrolment Limitations

The registration enrolment limitations placed on students admitted as non‐degree candidates without documentation may be lifted only after such students first successfully meet the conditions of their admission, and then complete additional courses to fulfill the Faculty’s normal requirements for progression from Part‐Time to Full‐Time studies on a Degree Program (see Academic Regulation 3).

                              11.4.2.7.1 – Step 1: Meeting conditions of admission

First, students must meet the following conditions to be allowed to enrol in further courses:

(i)            Complete 6.0 units in the Faculty of Arts and Science from the time at which they were admitted, excluding repeated courses and courses for which credit standing or aegrotat standing has been assigned; and
(ii)           Achieve a minimum Cumulative GPA of 1.60.

                              11.4.2.7.2 – Step 2: Removal of Enrolment Limitations

Second, students who have met their conditions of admission will have their registration enrolment limitations removed upon meeting one of the following sets of conditions, as per Academic Regulation 3:

(i)            They have completed a minimum of 24.0 Queen’s units, excluding repeated courses and courses for which credit standing or aegrotat standing has been assigned; and
(ii)           Achieved a minimum Cumulative GPA of 1.90;

                              OR

(i)            They have completed a minimum of 18.0 Queen’s units, excluding repeated courses and courses for which credit standing or aegrotat standing has been assigned; and
(ii)           Achieved a minimum Cumulative GPA of 2.90.

 For admission procedures see Admission Regulation 13.2.