Admission Regulation 12: Application Procedures for On Campus

 

This chapter details the admission procedures applicants must follow for on-campus studies in the Faculty of Arts and Science at Queen’s University.

12.1 – Full-Time Admission to a Degree Program On Campus

All candidates for admission to Full-Time studies on a degree program on campus, including applicants for first degrees (Admission Regulation 2, Admission Regulation 3, Admission Regulation 4 and Admission Regulation 8), applicants for second degrees (Admission Regulation 7), and applicants who wish to transfer to the Faculty of Arts and Science from another Faculty or School at Queen’s or from another post-secondary institution (Admission Regulation 5), apply through the Ontario Universities’ Application Centre. Candidates for admission to Full-Time degree studies on campus will be considered for Fall term entry only. No other Full-Time entry point is possible. On behalf of qualified applicants, Undergraduate Admission will consult with the Faculty Office and the departments concerned in determining successful candidates. 

12.1.1 Applicants with No-Post-Secondary Study Experience

All applicants apply through the Ontario Universities’ Application Centre. Students in Ontario Secondary Schools apply through their schools, normally in conjunction with the school Guidance Office. Other Canadian candidates and candidates from outside Canada apply directly.

Conditional offers of admission to Full-Time study may be made prior to the availability of final grades. Typically, these are made to applicants in Ontario secondary schools from March to May. For applicants not attending an Ontario secondary school, conditional offers are made on the same criteria, but decisions are made on an on-going basis until the end of May.

Conditional offers for Full-Time students only become final once the applicant has satisfactorily met all conditions, namely completed all required high school or CEGEP courses and has achieved a diploma or equivalent (e.g., OSSD) with the minimum required average.

Candidates for the First-Year Program at the Bader International Study Centre from Ontario secondary schools apply through the Ontario Universities’ Application Centre. Applicants from Ontario Secondary Schools apply through their schools and submit the applications, normally by way of the school Guidance Office, to the Ontario Universities' Application Centre. All other candidates apply directly through the Ontario Universities' Application Centre.

Applicants who are offered admission to Full-Time study in the first year of a Faculty of Arts and Science Degree Program may request a deferral for one year. To be eligible for a deferral, the applicant must:

(i)      have accepted the offer of admission by following the instructions included with the offer of admission, to the Ontario Universities' Application Centre by the stated date;
(ii)    have sent a written request for a deferral that is received at Undergraduate Admission by 31 August;
(iii)   have a significantly compelling reason warranting a deferral; and have final grades that meet the competitive standard for admission to the Degree Program for which the offer was received.

Candidates who wish to defer their offer of admission should contact Undergraduate Admission for advice on the deferral procedure. Students granted a deferral may not attend another post-secondary institution in the interim.

12.1.2 Applicants with Post-Secondary Study Experience

All applicants for Full-Time studies on a degree program on campus at Queen’s University who have studied at an accredited post-secondary institution, whether they have completed a degree or not, apply through the Ontario Universities’ Application Centre. Second Degree candidates whose first degree is from Queen’s University follow the same application process, as do students who have been registered in Distance Studies in the Faculty of Arts and Science, and current or former Queen’s students from other Faculties or Schools who wish to transfer into the Faculty of Arts and Science for on-campus studies. Applicants who have been registered in Distance Studies in the Faculty of Arts and Science will be considered for upper-year admission only.

Changing a Second Degree Program (i.e., switching to a different Degree Program or changing Plans within Arts and Science) requires a new application through Undergraduate Admission.

12.2 – Part-Time Admission to a Degree Program On Campus

All candidates for admission to Part-Time studies on a degree program on campus, including applicants for first degrees (Admission Regulation 2, Admission Regulation 3 and Admission Regulation 4), applicants for second degrees (Admission Regulation 7), and applicants who wish to transfer to the Faculty of Arts and Science from another Faculty or School at Queen’s or from Distance Studies or from another post-secondary institution (Admission Regulation 5), apply through Undergraduate Admission. Candidates for admission to Part-Time degree studies on campus will be considered for Fall term entry only. No other Part-Time entry point is possible. On behalf of qualified applicants, Undergraduate Admission will consult with the Faculty Office and the departments concerned in determining successful candidates. Conditional offers of admission to Part-Time studies on a Degree Program may be made prior to the availability of final grades. Applicants who have been registered in Distance Studies in the Faculty of Arts and Science will be considered for upper-year admission only.

Students admitted to Part-Time studies are limited to register in no more than 60% of a full course load, or up to 9.0 units per term. Upon satisfying the conditions for Full-Time studies (see Academic Regulation 3), the enrolment limitation will be lifted and students will be eligible for Full-Time studies.

12.3 – Admission to the Dual Degree Program On Campus

Undergraduate students at Queen’s University who wish to become Dual Degree candidates in the Faculty of Arts and Science (Admission Regulation 6) must apply through Undergraduate Admission.

Candidates for admission to the Dual Degree Program will be considered for Fall, Winter or Summer term entry. Applications must be made by the deadline for the term to which admission is requested (see the Academic Calendar Dates section of the Calendar). Where applicable, the Degree Program and Plan must be indicated on the application. On behalf of qualified applicants, Undergraduate Admission will consult with the Faculty Office and the departments concerned in determining successful candidates. 

Candidates are considered for Summer Term entry based on the cumulative GPA on the final grades available at the time of application. If, at the end of the Summer Term, the cumulative GPA based on all the student's final grades falls below the minimum required cumulative GPA, the student will be discontinued from the Dual Degree program.

Changing a Dual Degree Program (i.e., switching to a different Degree Program or changing Plans within Arts and Science) requires a new application through Undergraduate Admission.

12.4 – Admission to Non-Degree Studies On Campus

On-campus non-degree studies are limited to students in the following categories:

12.4.1 –Part-Time on Probation

Candidates eligible to be admitted Part-Time on Probation (Admission Regulation 10) apply through Undergraduate Admission. Such candidates will be considered for on campus studies for Fall term entry only. No other entry point is possible. 

Candidates who are admitted to the Faculty of Arts and Science as Part-Time students on Probation must first meet their conditions of probation before being admitted to the Faculty Part-Time on a Degree Program.

12.4.2 – Students Studying under a Formal Agreement

Students from post-secondary institutions with which Queen’s has a formal agreement, such as an exchange agreement, will be considered for Fall and Winter Term entry. Admission requirements and admission procedures are available from the International Programs Office.

12.4.3 – Post-degree

Post-degree students whose first undergraduate degree is from Queen’s University may be eligible for non-degree studies on campus. All post-degree students are subject to the limitations on access to on-campus courses outlined in Academic Regulation 2. 

12.4.3.1 – Graduates of Queen’s University

Students who have completed a Degree Program at Queen's in good standing may register in the Faculty of Arts and Science and enrol in Arts and Science on-campus courses as post-degree students not on a Degree Program by contacting the Faculty Office. Similarly, students who have completed a General Degree Program in the Faculty of Arts and Science who wish to upgrade to an Honours degree and who meet the admission requirements should contact the Faculty Office (see the General Degree Upgrade section in the Dual and Second Degree Programs chapter of this Calendar). 

Queen’s graduates must re-apply for admission to Queen’s if they have:

(i)      completed more than the equivalent of 18.0 units, including failures, at another post-secondary institution without a Letter of Permission; or
(ii)    transferred to a degree program at another post-secondary institution (other than a graduate program); or
(iii)   completed a three-year diploma program at a another post-secondary institution.

12.4.3.2 – Current Students in the School of Graduate Studies or Professional Programs at Queen’s

Students registered in the School of Graduate Studies or Professional Schools at Queen's University who hold an undergraduate degree from Queen's may register in the Faculty of Arts and Science and enrol in Arts and Science courses as post-degree students not on a Degree Program if they have written permission from their supervisor, the Department and either the School of Graduate Studies or their home Faculty or School.

Students registered in the School of Graduate Studies or Professional Schools at Queen's University who do not hold an undergraduate degree from Queen's must apply for admission to the Faculty of Arts and Science through Undergraduate Admission (see the Academic Calendar Dates section of the Calendar) to register as post-degree students. They will need written permission from their supervisor, the Department and either the School of Graduate Studies or their home Faculty or School to be admitted and to register in Arts and Science courses.

Students who wish to take courses in the Faculty of Arts and Science as part of their registration as a graduate student must have permission of both the Registrar of the School of Graduate Studies and the Associate Dean (Studies) in the Faculty of Arts and Science.

 

12.5 – Readmission and Program/Plan Changes within the Faculty of Arts and Science On Campus

The admission procedures described in section 12.5 are relevant for students who are or who have been registered in the Faculty of Arts and Science at Queen’s University, and who have not completed their Arts and Science degree.

 

12.5.1 – Current Undergraduate Students in the Faculty of Arts and Science

Undergraduate students currently enrolled in any Program or Plan in the Faculty of Arts and Science who wish to transfer from that Program/Plan to any B.A.(Hons.), B.A., B.Sc.(Hons.), B.Sc., B.Cmp.(Hons.), B.Cmp. or B.P.H.E.(Hons.) Program/Plan do not proceed through Undergraduate Admission. Instead, they follow those procedures and are subject to those limitations outlined in Academic Regulation 2.

 

However, applicants currently enrolled in any Program or Plan in the Faculty of Arts and Science who wish to transfer to the B.F.A.(Hons.) or B.Mus. Programs must contact the Faculty Office, Student Services, since these Programs have specialized entry requirements, as outlined in Admission Regulation 5.

 

Students in the B.F.A.(Hons.) and B.Mus. Programs who choose to transfer into another Program/Plan in Arts and Science should note that by doing so they have withdrawn from that specialized Program/Plan to which they were originally admitted. If they wish to return to the Program/Plan to which they were originally admitted, they will have to apply through Undergraduate Admission, and will be required to meet the minimum requirements as outlined in Admission Regulation 5.

 

In addition to meeting the minimum requirements outlined in Admission Regulation 5, students who have been required to withdraw from the B.Mus. Program due to a failure to demonstrate a Grade VI piano-playing level will be expected to demonstrate that they have reached Grade VI piano level, by providing the appropriate RCM certificate or by passing a School of Music Grade VI piano equivalency examination, before being readmitted to the B.Mus. Program.

 

12.5.2 – Former Arts and Science Students

12.5.2. 2 – Readmission

All former Arts and Science students must re-apply for admission to Queen’s if they have:

(i)      completed more than the equivalent of 18.0 units, including failures, at another post-secondary institution without a Letter of Permission; or

(ii)    transferred to a degree program at another post-secondary institution (other than a graduate program); or

(iii)   completed a three-year diploma program at a another post-secondary institution.

 

12.5.2 – Former Arts and Science Students in Good Academic Standing

Students who were previously registered in the Faculty of Arts and Science in good academic standing, and who have not subsequently attended another post-secondary institution, may resume their studies by completing a Return to Studies form, available on the Arts and Science website.

 

Students who were previously registered in the Faculty of Arts and Science in good academic standing, who, without a Letter of Permission from Queen’s, subsequently attended another post-secondary institution and completed the equivalent of 18.0 units or less in university-level courses, including failures, or who were in or completed a two-year diploma program, or who were in, but did not complete a three-year diploma program may also resume their studies by completing a Return to Studies form, but will not receive any transfer credit for courses completed at the other post-secondary institution(s).

12.5.3 – Former Arts and Science Students on Probation or Required to Withdraw

Former Arts and Science students on probation or required to withdraw for a minimum of one year from the Faculty of Arts and Science may resume their studies by completing a Return to Studies form, available on the Arts and Science website. They will not receive transfer credit for courses completed at other institutions while they were on probation or under a requirement to withdraw (see Academic Regulations 13 and 14).   

 

Former Arts and Science students who have been required to withdraw for a minimum of three years from the Faculty of Arts and Science may, after the minimum withdrawal period, appeal to the Office of the Associate Dean (Studies) in the Faculty of Arts and Science to have the requirement to withdraw waived (see Academic Regulation 13). They will not receive transfer credit for courses taken at other institutions while they were under a requirement to withdraw (see Academic Regulations 13 and 14).