Appeal Letters

How long does my appeal letter have to be?

Not long – one page is usually sufficient.  Your letter must state what exactly you are requesting.  It must also clearly explain the timeline of your extenuating circumstances, the severity of your extenuating circumstances and the impact that your extenuating circumstances have had on the courses you are appealing.  If you are registered in several courses over a term but you are only appealing one of those courses, you should include an explanation as to why only the course being appealed has been affected by your circumstances and not the other courses.  You are not required to outline the specific details of the particular condition or matter affecting you.   Also see: http://www.queensu.ca/artsci/help/academic-appeals/information-for-students/tips-for-writing-a-good-appeal-letter

Do I have to disclose the details of my extenuating circumstances?

No.  You are not required to outline the specific details of the particular condition or matter affecting you but you do need to provide enough information for the Associate Dean (Studies) to make an informed decision.  This means, we do ask that you indicate the specific ways in which your extenuating circumstances have affected your studies and provide a clear timeline indicating the start, duration and present state of your extenuating circumstances.  It is also important to explain whether or not the circumstances have either improved, been resolved or how you are managing them so that they will not have a significant and detrimental effect on your future academic performance.  Also see: http://www.queensu.ca/artsci/help/academic-appeals/information-for-students/tips-for-writing-a-good-appeal-letter

What if I am not comfortable writing down my circumstances?  Can I just come in and talk to someone?

No.  We do require all appeals to follow the standard appeals process.  You can be assured however, that you are not required to outline the specific details of the particular condition or matter affecting you.  You simply need to provide enough information for the Associate Dean (Studies) to make an informed decision.  This means, we do ask that you indicate the specific ways in which your extenuating circumstances have affected your studies and provide a clear timeline indicating the start, duration and present state of your extenuating circumstances.  It is also important to explain whether or not the circumstances have either improved, been resolved or how you are managing them so that they will not have a significant and detrimental effect on your future academic performance.  Your documentation only needs to confirm this information as well.

Can I submit more information or documentation for my appeal after it has been submitted?

Yes.  You can add more information and/or documentation to an existing appeal by accessing the appeals application on-line and clicking “Submit amendment to previous appeal”.  You will choose the appeal in progress and follow the instructions.