General Appeal Questions

Do I have to appeal?  Are there any other options?

If you wish to pursue any of these options, yes you must submit an appeal for your request to be considered.  This is to ensure that the process is followed correctly, consistently and fairly for all students.   

Where can I find information on the academic regulations?

See: http://www.queensu.ca/artsci/academic-calendars/regulations

Do I have to submit a formal appeal?  Can I just talk to someone instead?

If you wish to pursue any of these options, yes you must submit an appeal for your request to be considered.  This is to ensure that the process is followed correctly, consistently and fairly for all students.   

If I appeal will I have to speak with the Associate Dean (Studies)?

You will not be required to meet with anyone concerning your appeal unless further clarification is required. 

Who will see my appeal? 

Your appeal will be reviewed by the Appeals Coordinator to ensure that it is complete and contains all of the information the Associate Dean (Studies) requires to make a decision.  Your appeal will then be reviewed by the Associate Dean (Studies).  A copy of the appeal will remain in your student file in the Faculty Office.  No information in your student file can be released to a third party, including other offices on campus without your consent. 

What are my appeal rights as a student?

See the Senate Policy on Student Appeals, Rights and Discipline (SARD): http://www.queensu.ca/secretariat/policies/senateandtrustees/SARDPolicy.pdf  For more information, contact the Dispute Resolution Mechanisms Coordinator at 153 Richardson Hall, 613-533-6495, drm@queensu.ca

Is my appeal confidential?

Any information submitted to the Faculty Office is confidential and will not be shared or released to any third party, including other offices on campus without your consent.

I’m not sure if I should appeal or not.  Who can I ask for advice?

You may contact the Faculty Office to schedule an appointment with an Academic Counsellor. 

I’m not sure I have strong enough grounds for appealing.  Who can I ask for help?

You should contact the Faculty Office to schedule an appointment with an Academic Counsellor.  You can also see: http://www.queensu.ca/artsci/help/academic-appeals

What is considered to be an extenuating circumstance?

An extenuating circumstance is defined as a significant physical or psychological event that is beyond a student’s control and debilitating to his or her academic performance.

I’m not sure what to appeal.  Who can I ask for help?

You should contact the Faculty Office to schedule an appointment with an Academic Counsellor.

I’m a Commerce /Applied Science/Nursing student and I want to appeal an elective course in Arts and Science.  Which faculty should I appeal through?

You should appeal through your home Faculty.  Therefore, if you are Commerce /Applied Science/Nursing student, you must appeal through the School of Business /Faculty of Engineering & Applied Science/School of Nursing, even if it is an Arts and Science course you are appealing.

I’m an Arts and Science student and I want to appeal a Commerce/Nursing/Applied Science course.  Which faculty should I appeal through?

You should appeal through your home Faculty.  Therefore, if you are an Arts and Science student, you must appeal through the Faculty of Arts and Science, even if it is a Commerce course you are appealing.

Can I cancel an appeal once I have submitted it?

Yes, you may withdraw an appeal if a decision has not yet been made.

Can I cancel or reverse an appeal after a decision is made?

No.  Once an appeal decision is made, the appeal cannot be retracted.  

Is there a deadline to submit an appeal?

Yes.  Appeals must be received within 21 days after a final grade has been posted or an academic ruling has been made.   

I don’t have a NetID – how can I submit my appeal?

You can obtain a NetID at: http://www.queensu.ca/its/netid/activation.html   If you require further assistance, please contact the Faculty Office.

Can I appeal the same time period twice?  

No, students are not able to revisit the same time period in submitting subsequent appeals.  For example, if a student has appealed to drop one or more courses without academic penalty in the Fall term, he or she cannot make a subsequent different appeal in relation to that same time period.

Can any exceptions be made to the drop deadlines?

No, an appeal is required.  This is to ensure that the process is followed correctly, consistently and fairly for all students.   

I just missed the drop deadline by one day.  Do I still have to appeal?

Yes, an appeal is required.  This is to ensure that the process is followed correctly, consistently and fairly for all students.   

Can I ask to drop more than one course in my appeal?

Yes.  There is no limit on how many courses you can appeal.  Once you have entered your first course, click on “add another course” and a new entry will appear.

Do I have to pay a separate appeal fee for each course I am appealing?

No.  There is one flat fee of $50.00 to submit an appeal and there is no limit on the number of requests you can make in one appeal.

Can I make more than one request in my appeal?

Yes.  You may ask for a number of different appeal options depending on your circumstances.  For example, a student may request to waive a requirement to withdraw and request to drop courses late in one appeal.  A student may also request Aegrotat standing in a course, Credit standing in a course and a late drop in another course all taken in the same term.

Do I have to tell my instructor I am appealing his or her course?

Not necessarily.  If you are appealing to drop a course past the academic deadline, we will not contact your instructor.  If you are appealing to receive Credit or Aegrotat standing in a course, we will contact your instructors in those courses to confirm eligibility for those grades notations and to seek general feedback.  No details of your appeal are shared with your instructors. 

Will you contact my instructor if I appeal his or her course?

In the case of an appeal for Credit or Aegrotat standing the Faculty Office will contact the course instructor to confirm eligibility for the CR or AG grade and request general feedback.  This information supplied by the instructor is included with the appeal and will be taken into consideration along with the other information provided.  No other information related to the appeal is released to the instructor unless the student has granted permission to release it.

In the case of a re-read request, the work to be re-read is sent to the Department Head, together with the student’s description of their specific concerns with the grading.  The Department Head will forward this material on to the original course instructor, and to a second, unbiased faculty member with expertise in the subject matter to review the work.  Upon receipt of the reviewers’ reports, the Department Head will assess the reports and transmit his/her recommendation to the Associate Dean (Studies). 

My instructor does not support my appeal.  What should I do?

You may proceed with an appeal even if your instructor does not support it.  The Associate Dean (Studies) will take all information presented in the appeal into consideration when making a decision.