Class Selection & Enrollment

Class Selection

No need to be bored this year - we have 60+ new courses available in ArtSci. We can't list them all here but we have created a cheat-sheet of new courses for you that lists them all. Here's a few to inspire you:

  • ASTR 102/3.0 Astronomy II: Stars, Galaxies, and the Universe
  • BIOL 360/3.0 Biotechnology and Society
  • DRAM 211/3.0 Introduction to Theatre for Young Audiences
  • EMPR 200/3.0 Work and Employment Relations in Canada
  • FRST 125/3.0 Basic Business French
  • HIST 214/3.0 Food in Global History
  • LLCU214/3.0  Mafia Culture and the Power of Symbols, Rituals and Myth

Full list of new courses >

It is your responsibility to ensure that you follow the registration procedures and adhere to the deadline dates.

Students who are unfamiliar with the academic structure in the Faculty of Arts and Science should consult visit the Programs and Degrees section of this website. Access to Programs and Plans in the Faculty of Arts and Science is governed by Academic Regulation 2 of the Arts and Science calendar.

If you are already in a Degree Plan, and are unsure what courses you need to take in order to fulfill your degree requirements, run your Academic Advisement Report.  See the Academic Advisement section below for more information.

Class Selection Checklist

Course Planning:

If you are unsure what courses you need to take in order to fulfill your degree requirements, run your Academic Advisement Report.  

June 15:  Clear all outstanding debts to the University

Check your Finances in the SOLUS Student Centre to ensure that you do not have any outstanding debts. You will not be able to enrol in classes unless your debts are cleared.

June 20:  Class Timetable available on SOLUS

The class timetable lists all of the classes that will be offered in the Fall and Winter Terms along with the class meeting times.  Not every course listed in the Arts and Science Calendar is offered every year so be sure to check the timetable. 

July 4:  View your Enrollment Appointment Time in SOLUS

All students are given an Enrollment Appointment Time to begin enrolling in classes.  Enrollment Appointment Times are randomly generated according to your level at the University.  Enrollment Appointment Times cannot be changed.

HINT:  If you do not have access to a computer when your enrolment appointment time begins, you can call us once your appointment time begins and we can assist you.  Or, you can have a friend or family member access SOLUS and enrol in your classes for you. Remember, your enrollment appointment time cannot be changed.

July 4:  Begin loading courses into your shopping cart

HINT:  Before leaving your shopping cart be sure to click the Validate button. This will check to see that you meet the requirements (prerequisites, etc.) for the classes that you have chosen.  It will also check to make sure that you do not have any timetable conflicts.  If you need an override on a class you must contact the department offering the class to obtain a permission number.

July 10 to 19:  Finish Enrolling in your classes in SOLUS

When your Enrollment Appointment Time begins, access the SOLUS Student Centre to Finish Enrolling in your classes. If there is space available in the classes that you have selected you will enrolled in those classes. 

You are not enrolled in your classes until you complete this step!

July 19 to July 28:  Enrollment Restrictions are removed from classes

Some departments may put restrictions on classes in order to ensure that the students who need those classes receive priority.  Beginning at 12:01 am EST on July 19, those restrictions will be removed from classes. If you were unable to add a class due to an enrolment restriction, this may be your chance to add that class.

An option to be added to a Wait List for a class that is full is available on most classes. To find out more information on wait lists, please see the link below.

August 22:  Open Enrollment Begins

During open enrollment you may make changes to your classes.

September 1:  Tuition and Student Activity Levy is due for Fall courses.

Access your student financial information in the SOLUS Student Centre to view your tuition payment. Tuition and SLA is due on September 1st for your Fall term courses.  For information on tuition payment methods please visit the Office of the University Registrar.

Financial Drop Deadlines

The financial deadline is the final date to drop a course and receive a full tuition refund. Should you drop a course after the financial deadline but before the academic deadline, you may receive a partial tuition refund. Any refund will be credited back to your student account. Refund cheques can be requested through the Office of the University Registrar. For more information, see http://www.queensu.ca/registrar/financials/refunds

Please NOTE    International Students are no longer required to pre-register in UHIP during this timeframe. Your UHIP enrolment will occur automatically based on your registration with Queen’s and the UHIP fee for single coverage will be applied directly to your SOLUS account.  If you have dependents (spouse or children) residing with you in Ontario, then you must visit the International Centre to include these members on your UHIP plan within the first 30 days or a $ 500 penalty will apply.

September 11:  Classes Begin

My Academic Requirements

My Academic Requirements is a tool you can use to figure out what courses you should take in order to complete your degree, as well as warn you if you have broken any of the various rules that govern which courses may be used in a particular degree program. While this tool is a useful guide, the ultimate authority on all academic requirements in the Faculty of Arts and Science is the Arts and Science Calendar; if there is a discrepancy, the online Calendar requirements take precedence. We recommend that you review "My Academic Requirements" in SOLUS at least once a year, especially before you add or drop any courses. You should also run a report before applying to graduate. My Academic Requirements has been designed to closely parallel the layout of the Plan requirements section of the Calendar, so it may be useful to review these requirements before you run your AAR.

HINT: Before viewing My Academic Requirements, be sure to remove all courses from your shopping cart and planner. Otherwise, you may get false results.

Unit Counts (Program Requirements)

All Degree Programs in Arts and Science require a certain number of units in order to complete the degree. These include both electives and the specific requirements of the Plan(s) in which you are registered. The section labeled Unit Counts does just that: it counts all the units successfully completed towards your degree. Once you have completed enough units, you have satisfied one of the requirements of your Degree Program. Note that in addition to a sufficient number of courses, you must also maintain a minimum cumulative GPA to graduate: 1.60 for General degrees, and 1.90 for Honours Degrees. The cumulative GPA may be determined by reviewing your academic record on SOLUS.

Plan Requirements

All students are registered in a Plan, which is defined as a set of courses focusing on a particular subject. First year students are registered in a Plan known as ASC1 with no specific course requirements. All other students are registered in one or more Plans which have specific, sometimes quite complex, academic requirements.

To review your Plan requirements, first look up your Plan in the Arts and Science Academic Calendar. You will see that the Plan requirements in the Calendar are laid out in the same format as within the Academic Advisement Report.

The Academic Advisement Report's most important job is to help you make sense of these requirements, and to plan your course selection accordingly. The following links explain the various components of the Plan requirements.

Plan GPA


The Plan GPA is the GPA on all courses used to fulfill the Plan requirements. As courses are used to fill in the requirements, the Plan GPA is updated. Unlike the cumulative GPA, failures are not included in the Plan GPA since a failed course cannot be used to fulfill a Plan requirement. A minimum Plan GPA of 1.90 is required for Specialization, Major and Medial Plans. A minimum Plan GPA of 1.60 is required for Minor and General Plans. If the GPA on the courses being used to fulfill Plan requirements fall below these minimum values, you will not be able to graduate.

Core Courses

Core courses are those for which there is little or no choice in what must be taken. Core requirements are usually listed by increasing year level, though in a few Plans requirements are grouped by a certain theme or subject. When planning courses, students should try to select all those core courses required at a particular year level.

Options Courses

Option courses are those for which the student has a fairly free choice from a broad range of courses. For example, any HIST course at the 300-level. Option courses are usually listed by increasing year level, or grouped by a particular theme or subject. Students usually have some flexibility when choosing their options – they can skip ahead to a higher year level (assuming they hold the right prerequisites!) or delay taking a lower year level option to later years. Nonetheless, students should review their option requirements closely and plan their course selections accordingly. Please note, first year students are given priority for first year courses.

In some Plans, there are Option Lists: sets of options, only one of which is required in order to complete the Plan. In the Advisor, all possible Option Lists are indicated by title. If a course fulfills the requirements of more than one Option List, it will appear in both. Once all the requirements of one Option List are fulfilled, all the remaining Option Lists disappear from the Advisement Report.

Supporting Courses

Supporting courses are those in a subject different from that of the Plan but which are required prerequisites for upper year courses.; An example would be a first year calculus course in a Physics Plan. Supporting courses appear in only some Plans – usually those in the Sciences, and in Economics. Supporting courses are usually at the 100-level and are often taken in a student’s first year. Supporting courses in one Plan which appear in the Core or Options portion of a second Plan in which a student is registered will count towards both requirements. Thus, if you are in a Major-Minor Plan combination, you may find that some supporting course requirements listed in the calendar have been removed from your Advisement Report.

Course Lists

The Option requirements in many Plans contain lists of courses that are too long to write out in full on the Advisement Report. Instead, these Course Lists are written out in short form, consisting of the Department code followed by a description.For example, HIST_Canadian is a list of all courses that satisfy the Canadian History requirements of a History Plan. The detailed Course List is published in the Arts and Science Academic Calendar.

Warnings

A WARNING will appear if a student breaks a rule at the Program or Plan level. There are several different types of warnings, but all of them mean that some of the courses that are being counted towards your Program and/or Plan requirements are invalid. This means that you will need to investigate your Program and Plan carefully to identify the invalid courses and choose a different course(s) to replace them; otherwise, you will not be able to graduate. You may also wish to seek academic advice from your department or Student Services.

There are four types of Warnings:
Exclusions

An exclusion is a set of two or more courses where both may not count towards the requirements of your degree. Students are not normally permitted to register in a course that excludes one that they currently hold, so this warning should not occur that often. However, under certain circumstances departments may authorize an over-ride of an exclusion and allow the student to register, on the understanding that both courses are not allowed to count. This can occur in cases where the student has changed Plans and needs the excluded course as a prerequisite.

If an exclusion warning appears, first check the course(s) that are excluded. Usually, the exclusion appears as “No more than 3.0 [or 6.0] units from [List of courses]”. The extra courses are still being counted in the Program unit count extra electives must be taken to make up the deficiency. If both excluded courses also appear in the Plan requirements, you will have to use other courses to meet that requirement.

You may also wish to seek academic advice from your department or Student Services.

Maximum Limits Exceeded (Programs)

This sort of warning does not usually occur unless a student transferred from another Faculty or School to Arts and Science, or holds a large number of transfer credits from other institutions (TR on the transcript).

This warning applies to students who have completed more courses of a specified type than are permitted in their Arts and Science program. Some of the maximums set are: 24.0 units in COMM; 24.0 units in ARTF (except for BFA students); and varying numbers of courses with TR grades (transfer credit), depending on the Program. See Academic Regulation 16 for specifics regarding transfer credits. Although the warning draws attention to the fact that the maximum has been surpassed, it does not exclude the extra courses from being used to satisfy the total unit count. Since the extra courses will still be counted in your Program unit count it is your responsibility to review your record and take extra electives to make up the deficiency.You may also wish to seek academic advice from your department or Student Services.

Note that this warning appears even if you have already completed additional courses to make up the deficiency. In this case, if you identify which of the courses in excess of the maximum you do not intend to use in your program they can be excluded by student exception and the warning can be removed.

Maximum Limits Exceeded (Plans)

The Option Requirements of many Plans in Arts and Science allow you to substitute courses from outside the discipline. For example, the Department of History allows you to use certain CLST (Classical Studies) courses as substitutions for their upper-year History options. These options usually appear on a Course List. However, only a limited number of substitutions are usually allowed. If you receive this warning, it means you’ve exceeded this limit.

The courses listed in the warning may still be used towards the elective component (total unit count) of your degree, but you will have to choose one or more further courses within the discipline to use towards your Plan requirements. You may also wish to seek academic advice from your department.

Note that this warning appears even if you have already completed courses such that no more than the maximum will be used in your Plan. If you identify which of the courses in excess of the maximum you intend to use as electives only they can be excluded from the Plan by student exception and the warning can be removed.

Other Requirements Not Met

Some Plans contain secondary requirements that are shared with the Core, Option and Supporting courses. Such a requirement appears under "Part 6. Notes" in the Plans portion of the Arts and Science Academic Calendar. For example, the History Major Plan requires the student to take 6.0 units from a course in Canadian History as one of their Core or Supporting courses. Similarly, a few Programs also have minimum requirements. For example, the BSc and BCmp Programs require that 48.0 of the 90.0 total unit count be chosen from courses in the Sciences or Mathematics.

Once the Other Requirements are fulfilled, this message will disappear from the Advising Report and the student need not be further concerned with it.

Course Waitlists FAQs

All single-term Arts and Science classes will be set up with wait lists.  Multi-term, full year (A/B) courses cannot be set up with wait lists.  The wait list option gives you an opportunity to join a wait list for a class that is full. 

When are wait lists active?

Wait lists will be activated at 12:01 am EST on July 19 and remain active until the last day to add a class.

How does the wait list work?

Once a class is closed (full), students may choose to join the wait list for the class.  When searching for classes in SOLUS, you must deselect the box labelled:  “Show Open Classes Only”.  If the class is open, you will see a green circle.  If the class is full and there is space available on the wait list, you will see an orange triangle.  If the class is full and all spaces on the wait list are full, you will see a blue square.

When you choose to join a wait list you will be informed of your position on the wait list.  Once a wait list has been initiated, the class will remain closed until the auto-enroll process is run.  The auto-enroll process will be run every hour and will check for space in classes that have wait lists.  If there is space in the class, the next person on the wait list will be enrolled in the class. 

NOTE:  A student’s position on the wait list will not change unless a student with a lower wait list number is auto-enrolled in the course or removes him/herself from the wait list.  Therefore one student cannot normally move ahead of another student on the wait list.

If a space opens in the class I am wait listed for, how do I get moved from the wait list into the class?

Students are auto-enrolled from the wait list into the class by their priority ranking in the wait list.  For example, if a class is full and 3 students drop the class, students in wait list positions numbers 1, 2 and 3 will be auto-enrolled from the wait list if there are no factors preventing their enrolment.  The student who was previously ranked number 4 will then be ranked number 1, and will be the next student auto-enrolled if another enrolled student drops the class.  This process will continue until the wait list is empty or the deadline to add a class has occurred.

I see that there is a space available in the class, but the class is still showing as closed.  Why?

When there are students on a wait list for a class, that class will remain closed until the waitlist “engine” runs its hourly process and puts the next-in-line students from the waitlist into the course.  In other words, when there are students on the wait list, another student cannot bypass the wait list and enroll in the class if he/she sees that a space has become available.

When can I wait list for a class?

A student may choose to join a wait list during the following time periods:

July 19 to 28 – you may wait list for Fall and Winter Term classes

August 22 to September 22 – you may wait list for Fall and Winter Term classes

September 22 to January 19 – you may wait list for Winter Term classes only

How many classes can I be on a wait list for?

July 19 to 28:  During the summer class selection period, full-time students may wait list in a maximum of 4.5 units per term.  During this time period wait listed courses are included in your maximum term load of 16.5 units per term.   Part-time students may wait list for a maximum of 4.5 units per term.  During this time period wait listed courses are included in your maximum term load of 9.0 units per term.

August 22 to January 19:  During the Open Enrolment period, full-time students may wait list for a maximum of 6.0 units per term.   During this time period, wait listed courses are included in your maximum term load of 18.0 units per term.

TIP!  If you wish to enroll in the maximum units per term but also want to be on a wait list for another class, you must use the SWAP feature when joining a wait list, indicating which class you would like to be dropped if you are auto-enrolled from the wait list.  If you simply ADD the wait listed class you will never come off the wait list because that would exceed your term limit.

By adding yourself to a class wait list, you are acknowledging that you may be auto-enrolled and will therefore be responsible for the additional tuition and for dropping the class if you no longer wish to take it.

How many spots are there on the wait list?

10% of the class capacity has been set aside for wait list spots.  So, if the maximum capacity in the class is 100, there will be 10 wait list spots available.

Can I go on a wait list for a class that meets at the same time as another class that I am enrolled in?

Yes, but in order to do this you will need to use the “SWAP” function in SOLUS to put yourself on the wait list.  By using the swap function, SOLUS will add you to the wait listed course when a space becomes available and also drop you from the class you choose to swap.

I want to switch my lab/tutorial for a class I am enrolled in but the lab/tutorial is full.  Can I wait list for the one I want?

Yes, but if you choose to EDIT to a section where the waitlist is active, you will lose your existing registration in the class!  If the lab or tutorial you want is full and there is a wait list, SOLUS will drop you from the class and add you to the wait list for both the lecture and the lab/tutorial.  THEREFORE, before choosing to EDIT or SWAP (within the same course), it is a good idea to make sure that the lectures, labs, tutorials are open.

How do I know where I am on the wait list?

When you choose to be added to a wait list you will be informed of your position on the wait list.  You can check your position on the list at any time in SOLUS.  If you decide that you no longer want to be wait listed for the course, you can remove yourself from the wait list in SOLUS.

What are my chances of getting into the wait listed class?

That will depend on your position on the wait list and whether or not students enrolled in the class decide to drop the class.

How will I know if I have been enrolled in the class I wait listed for?

Once you are successfully enrolled into the class, you will receive an email sent to your @queensu.ca email account. 

If I don’t get in the class, will I just stay on the wait list forever?

Class wait lists will be purged following the last date to add a class in the term in which the course is offered.

What would prevent me from getting on a wait list?

  • You are trying to add yourself to a wait list before the start of your enrollment appointment time.
  • You have exceeded the maximum number of units allowed for the term.
  • You are trying to exceed the maximum number of wait list units.
  • You do not meet the course requisites.
  • There are no more wait list seats available for the course.
  • You have a hold on your record that blocks enrolment.

I am number one on the wait list and a spot opened up in the class but I didn’t get in.  How come?

If any of the following scenarios have changed since you were added to the wait list, you will not be auto-enrolled in the class even though a space is now available:

  • You added another class that puts you over the maximum number of units allowed for the term.
  • You dropped a class that was a pre- or corequisite for the wait listed class.
  • The wait listed class will cause a timetable conflict with another class in which you are enrolled.
  • A hold that blocks enrolment has been added to your record since you were added to the wait list for the class.

Also, keep in mind that all components of the course must be open in order for you to be enrolled.  If your wait listed class has a lecture and a lab, both of these components must be open in order for you to be enrolled from the wait list.

If none of the items above applies to you, please contact the Faculty Office for assistance.

TIPS:

  • You should enroll in open classes prior to requesting to be added to a wait listed class.
  • If you want to drop a class that you are enrolled in if you are able to be auto-enrolled from the wait list for another class, be sure to use the SWAP function in SOLUS to add yourself to the wait list.
  • You should check your enrolment regularly to see if you have been added to the wait listed class.  If you see that other students have been added ahead of you, you will know that there is a problem with your enrolment that is causing the auto-enroll to fail (see things to check above).
  • If you no longer wish to be on the wait list you must remove your request in SOLUS.
  • Once a class wait list has been initiated, no one other than the students on the wait list will be allowed to enroll in the class.  If spaces become available in the class and the wait list is also empty then the class will become open again.
  • Your position on the wait list will change only if other students ahead of you become auto-enrolled or remove themselves from the wait list.

Timetabling

Need help planning? Here's a nifty little printable worksheet that you can use to pencil in courses of interest.

Get started with the timetable tool (link is external)

The Planner vs. the Shopping Cart

To plan or not to plan, that is the question.

The answer is: NOT TO PLAN! When preparing for registration in SOLUS, you should be using your Shopping Cart, not your Planner. The planner database shows every course that has ever been offered at Queen's, and many of these courses are now obsolete; may have a different course code and may not even be offered in 2016-17!  This can be very confusing if you're trying to search for a class on SOLUS. The shopping cart, on the other hand, allows you to add classes that have been confirmed for the 2016-2017 academic year.

So next time you login to SOLUS, click on that big green Search for Classes button and choose classes to add to your Shopping Cart. Once you've filled your shopping cart, you just need to log back in when your enrolment appointment opens up and click enroll.

Happy enrollment!

Some clarification regarding Full-Year A/B courses

If you're adding a full-year course to your Shopping Cart, you've probably noticed that the first part of the course, the "A" portion, is listed as having no units, while the "B" portion in the Winter term has 6.0 units. This is because you will not get credit for the course until you have completed the entirety of the course. So not to worry if you see zero units in the Fall term; you'll be given full credit for the course once you complete it in the Winter term.

When adding the B portion of a full-year course to your Winter Shopping Cart, make sure that the section numbers correspond to the section numbers you added to your Fall Shopping Cart (i.e. if you put CHEM 112A-002 in the Fall, you should have CHEM 112B-002 in the Winter. SOLUS will not allow you to mix and match sections when you enrol). If you are a full-year student, you should be aiming for 30.0 units for the year (5 courses each term).

Where do I find my enrolment appointment time in SOLUS?

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Online Course Registration

Are you trying to register for an online course, but getting an error saying that the seats are “reserved for students in other programs”?

If so, that is because all of the remaining seats in these courses are being held for students enrolled in a Distance Career.  This restriction will be removed on the first day of the applicable term and you may enrol in these courses at that time provided there is still space available.

There is no waitlist option for online courses, so be sure to check back in SOLUS.  If a space becomes available between now and the last day to add classes, you can add it to your schedule.