Winter Term FAQs

I’m trying to enroll in an online course. Why can’t I find it in a SOLUS search?

When you’re searching for an online course in SOLUS, make sure you change the “Course Career” from “Undergraduate” to “Distance Studies.” You should also uncheck the box that says “Show Open Classes Only” so that you can see if the course is already full.

The class I want to enroll in is full. Can I still enroll in it?

Unfortunately there is nothing we can do to override a closed class. If there is a waitlist available, you can add yourself to the waitlist by selecting "Wait List if Class is Full" when you add it to your shopping cart.

How can I add myself to a waitlist?

Add yourself to the waitlist by selecting "Wait List if Class is Full" when you add the course to your shopping cart. Make sure you proceed to “Finish Enrolling.” To view your status on the waitlist, look under “My Class Schedule” (list view).

Note that waitlists are not available for online courses. If you find that an on-campus course that should have a waitlist is showing up as Closed, this means that both the course and the waitlist are at capacity and as such you won’t be able to add yourself to the list.  For more information on waiting lists, please see (link to WL FAQ)

I am a first-year student. Can I see an academic advisor for help with my courses/schedule?

First-year students can stop by our office in Dunning Hall anytime from 9-12 and 1-4 Monday through Friday to speak with a Peer Academic Advisor. The advisors get quite busy during the first two weeks of classes, so we recommend that you get to the office early for assistance, either at 9:00 when the morning shift starts, or at 1:00 for the afternoon shift.

How will taking a course that is an exclusion of another course affect my GPA?

An exclusion is a set of two or more courses that are not the same, but that have considerable overlap in content such that both may not count towards the requirements of your degree. Students are not normally permitted to enrol in a course that excludes one that they have already taken.

If you obtain permission to take a course that is an exclusion of another course(s) that you have taken, the grades in all excluded courses will contribute to your GPA, but you will only be allowed to count one of the courses for credit.

I am an upper-year student. Can I still change my major/minor?

If you would like to request a Change of Plan at this time, you need to submit an academic change form: http://www.queensu.ca/artsci/sites/default/files/academic_change_form1.pdf. You will need to get this form signed by the undergraduate chair of the department you intend to switch into. You should then submit the form to our office in Dunning Hall. Note that some departments will not process these requests now since the plan change period typically takes place in May and June of each year.

I have missed the deadline to add a Winter term course. What are my options?

The last day to add a winter term course was Friday, January 20th. This was also the last day to drop a course without financial penalty. Unfortunately the add/drop deadlines are strict and as such I cannot make any changes to your course schedule. You can still drop a course without academic penalty until March 3rd, but you will not be refunded the full tuition fees. See the fee refund schedule for more information: http://www.queensu.ca/registrar/financials/refunds.

To add a course after the deadline, you may submit an academic appeal. Typically you must be able to explain the extenuating circumstances that prevented you from adding the course before the deadline, and there is an administrative fee of $50 to submit the appeal: http://www.queensu.ca/artsci/students-at-queens/academic-appeals. You also need permission from the instructor and the undergraduate chair of the department attached to your appeal. If you have further questions, please email asc.appeals@queensu.ca, or call 613-533-2470.

How do I know if the course I chose for my Personal Interest Credit is eligible?

The conditions that must be met in order for a student to be eligible to select a course as their PIC are as follows:

  1. Minimum of 24.0 Queen’s units completed (passed)
  2. Student in a degree program
  3. Cumulative GPA >= 1.60
  4. Maximum of 6.0 units designated (including the current request)
  5. Maximum of one course per term designated
  6. Course must not be core, option or supporting in any Plan in which student is registered

How can I resolve timetable conflicts?

You can find the times that courses will take place in your student centre on SOLUS by "search for classes".  Click on browse course catalog to find a course and view the weight (units), the components (lecture, lab, tutorial), when it is being offered (fall or winter term) as well as the course description. From there you can view the class sections to see how it can fit in your schedule.  You can also search for a course by the time it is offered.  Enter your search parameters (for example, Thursday mornings) and SOLUS will bring up a list of all the courses offered during those time slots.

When adding your courses, add the required or concentration courses first.  If you find that there are conflicts in the times that your courses are offered, you will need to switch sections and/or courses.  Electives should take last priority for scheduling.  If you want an elective course that won't fit in your schedule, you could add it to your planner and take it during another year when it will fit in your schedule.

SOLUS will not permit any timetable conflicts, and this includes waitlisted courses.

Further questions? Please visit our website at queensu.ca/artsci, or come by our office in Dunning Hall.

There will be no telephone or Skype advising for the week of January 9th - 13th. Our academic advising is strictly first-come first-serve, and only on a drop-in basis We will not be advising dual-degree students this week. Fourth year students are advised to contact their department first to verify degree requirements. Our office is located in Dunning Hall, and we are open 8:30-4:30 from Monday-Friday, and closed from noon-1 for lunch.