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Queen's University

VACATION Guidelines

From the School of Graduate Studies (July 2010):

Scheduled leaves and vacations are a recognized benefit in terms of personal health and work place productivity. We recommend that graduate students think about and plan regular vacation leaves. Graduate students are not employees of the School of Graduate Studies and as a result, there is no mandated entitlement for a vacation benefit. However, the following guidelines are offered to students, graduate coordinators, program directors, department heads and graduate student supervisors.

Students should be able to take up to 10 business days off, over and above statutory holidays and/or periods when the University is officially closed (i.e. the period between the December-January holidays) provided that the time off:
  • Should not compromise the progress of a student's studies;
  • Is negotiated and approved well in advance. As a rule of thumb, one month's notice should be given prior to scheduling a leave;
  • Is compatible with terms and conditions of the governing grant, or contract under which the student is being paid;
  • Cannot be carried forward from year to year
Vacation periods do not result in any changes to registered student status; students remain registered and pay all fees during the vacation period in the academic session until completion or withdrawal.

It is expected that negotiations for time off for vacation will be free from controversy or disagreement. In the case of dispute, the usual dispute resolution procedures will apply. These procedures can be found in the Guide to Graduate Supervision booklet (section 10) published by the School of Graduate Studies or through the School's website.

last updated:  17 October 2013


Kingston, Ontario, Canada. K7L 3N6. 613.533.2000