Current Students stripes stripes
spacer on top of red menu spacer spacer on top of red menu spacer spacer spacer
Queen's University
SGR Home Prospective Students Current Students Faculty & Staff Alumni
School of Graduate Studies and Research
2004-2005 Academic Year
spacer
spacer
spacer

Calendar Home

Table of Contents

Search

spacer
spacer
spacer

Graduate Calendar > General Regulations > Graduate Degree Programs - General > Thesis

  Printer-Ready Version Printer-Ready Format
spacer
spacer
spacer
spacer Academic Staff spacer
spacer
spacer
spacer
spacer Administration spacer
spacer
spacer
spacer
spacer Admission & Registration spacer
spacer
spacer
spacer
spacer Awards & Financial Assistance spacer
spacer
spacer
spacer
spacer Courses of Instruction
(by Subject)
spacer
spacer
spacer
spacer
spacer General Regulations spacer
spacer
spacer
spacer
spacer Programs of Study spacer
spacer
spacer
spacer
spacer Essential Values spacer
spacer
spacer
spacer
spacer History of Graduate Work spacer
spacer
spacer
spacer
spacer Sessional Dates spacer
spacer
spacer
spacer betw grey menu/main box black border of main
spacer spacer spacer
Thesis

 

spacer
spacer spacer spacer
spacer to indent text
a General Remarks: The thesis is a major requirement of most programs and must be expressed in a satisfactory literary form consistent with the discipline concerned and display a scholarly approach to the subject and a thorough knowledge of it. The thesis must be defended in a oral thesis examiantion. 
 
Parts of the thesis may be prepared in a form suitable for separate publication, but overall it must comprise a coherent account of a unified research project rather than a collection of loosely connected studies. Publication or acceptance for publication of research results prior to presentation of the thesis in no way supersedes the University's judgement of the work at a thesis defence. A critical review of previous work related to the subject and a concluding summation of the contribution made in the thesis to scholarship in the chosen field must be included in the thesis.
 
The master's thesis should demonstrate that the candidate is capable of original and independent work; that of a doctoral student must be original and be of such value as to merit publication. Further guidance on the specific requirements of the Department with respect to the thesis may be obtained from the student's supervisor. Many departments require their students to submit a thesis proposal for approval before the student begins work on it.
 
A student engaged in research for a thesis must register it as a course, Master's Thesis 899 or Doctoral Thesis 999.  All graduate students working on a thesis must register for each term until they have completed the requirements for their degree program. Please note that the requirements are not considered complete until the thesis has been submitted for permanent binding.
 
The thesis must conform to one of the two formats described in the information sheets, General Forms of Theses, which may be obtained from the office of the School of Graduate Studies and Research.
 
b Defence of Thesis
Scheduling of the oral thesis examination: In preparation for the thesis examination, the candidate must submit one copy of the thesis to the School and one copy of the thesis to each member of the Thesis Examining Committee (normally five for a master's and six for a doctoral program), in temporary bindings, not later than:
Master's : two weeks (ten working days) before the tentative examination date
Doctoral: five weeks (twenty-five working days) before the tentative examination date.
 
The copy of the thesis submitted to the School must be accompanied by the form(s), Master's/Ph.D. Oral Thesis Examination, duly completed with all details given, and signed by the supervisor(s) and Head of
the Department (or delegate). The submission of this form follows the same deadlines as the distribution of the thesis copies, which is not later than:
Master's: two weeks (ten working days) before the tentative examination date
Doctoral: five weeks (twenty-five working days) before the tentative examination date.
 
Examiner’s reports: The thesis electronic report forms are forwarded from the School to the members of the Thesis Examining Committee. The thesis reports must be submitted, in confidence, to the chairperson of the committee at the School of Graduate Studies and Research no later than:
 
Master's: three working days before the tentative examination date
Doctoral: one week or five working days before the tentative examination date.
Each member of the Thesis Examining Committee, in making out the report, should indicate whether the candidate should be permitted to defend the thesis, and should substantiate any criticism with specific references.
 
Negative reports: If any two of the examiners' reports recommend that the thesis oral not proceed, the candidate, the supervisor and the Head of Department should be consulted by the Chairperson of the Examining Committee to see if they wish to proceed with the oral defence. The onus is on the candidate to make the decision to proceed or not. If the candidate agrees that the oral be postponed, the Chairperson must convey to the candidate, through the supervisor, the nature of the revisions to the thesis that are advised, and the candidate has the right to present the revised thesis at a later date. At the subsequent submission of the thesis, the oral defence must be held.
 
Visitors at the oral thesis examination: At the oral thesis examination, other members of the academic staff may attend but may question the candidate only at the discretion of the Chairperson. Only the members of the committee may be present during the preliminary and post-examination sessions.  No student or person other than the regular staff of the University and the Examining Committee may attend the thesis examination of another student unless individual permission from the Chairperson of the Examining Committee has been granted. The Chairperson of the Committee will not grant such permission without obtaining agreement from the student being examined and from the Head of the Department. Only the members of the Committee may be present during the preliminary and post-examination sessions.
 
Outcome categories of the oral thesis examination: At the thesis examination the examining committee will reach one of the three decisions listed below:
 
i Passed A thesis is passed if it is acceptable in its present form or pending minor revisions. A thesis may be passed if no substantive changes are required. Changes in the form of corrections to include typographical or grammatical errors, minor modifications to the thesis, editorial revisions or the like, may be recommended with a thesis classified as passed. The Chairperson should indicate clearly whether or not some changes are required before final acceptance of the thesis by the School of Graduate Studies and Research. A list of the required revisions must be provided by the Chairperson to the student and the supervisor and the completion of the revisions must be certified to the School of Graduate Studies by the thesis supervisor or other designated person.
 
ii Referred A thesis is referred if it is not acceptable in its present form, but could be acceptable pending major revisions. A thesis will be referred if it requires substantive changes such as rewriting a chapter, reinterpretation of data, corrections to calculations or additional research in order to attain acceptable standards of coherence and integrity in argument and presentation. The nature of the revisions and or additional work must be specified in writing by the Chairperson to avoid dispute or ambiguity. When outlining the revisions and or additional work required, the Chairperson must be as specific as
possible. These comments will be passed on to the candidate by the School of Graduate Studies as conditions t o be met for the thesis to be passed. The Chair, in consultation with the committee, may decide to reconvene the examining committee and hold another oral exam.
 
The examining committee may also use the referred category if it determines that the oral examination itself, either separate from or in conjunction with the written thesis, is unsatisfactory. In such cases, a second oral examination must be held, and the committee must then return a decision of either “pass” or “failed”.
 
In all cases of referral, the nature of the revisions and/or additional work, and/or the holding of a second oral examination, must be specified in writing by the Chairperson to avoid dispute or ambiguity. When outlining the revisions and/or additional work required, the Chairperson must be as specific as possible. These comments will be passed on to the candidate by the School of Graduate Studies as conditions to be met for the thesis to be passed. Any outlined revisions must be certified by the Chairperson or delegate as having been completed satisfactorily. Usually, this certification is delegated to at least two members of the Committee.
 
In all cases of referral, the examining committee remains in being until it has agreed that the thesis is either passed or failed.
 
NOTES ON THE "REFERRED" CATEGORY 
1 If the committee returns two or more votes for referral it may hold another examination after the candidate has carried out further research and/or rewritten the thesis, but normally not more than one year later.
2 Candidates have up to twelve months to complete revisions to their thesis but should be encouraged to do so as soon as possible. In cases where the thesis has to be re-submitted to the examining committee, and/or a second oral examination has to be held, this has to be done no later than twelve months from the date of the first oral examination.
3 A thesis that has been defended by oral examination can be submitted once more only in revised form. A candidate whose thesis does not satisfy the examining committee on the second submission will be failed (see Withdrawal on Academic Grounds).
 
iii Failed A thesis is failed if it is unacceptable to the discipline even with substantive revisions. If the committee returns two or more votes showing failure, the committee will advise that the student be required to withdraw on academic grounds. The student will be notified of the result immediately by the Chair of the committee and the decision confirmed in writing by the Registrar.
 
Completion of degree requirements after the oral thesis examination: The Registrar of the School will notify the successful candidate of the completion of the degree requirements only after submission to the School by the candidate, of four unbound copies of the thesis, revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee. Tuition fees will be charged up to the date of receipt of the thesis copies.
 
c Membership and Convening of Thesis Examining Committees
 
Thesis Examining Committees for all masters’ programs (except Master of Laws) include:
Chairperson of Division (or delegate) - Chairperson
Head of the Department (or delegate)
Supervisor
At least one other member of the Department
At least one faculty member of another Department
 
NOTE In the exceptional case, where a faculty member of another Department, with sufficient expertise, cannot be found within Queen's University, a suitable member from another nearby institution may be recommended for the approval of the Dean of the Graduate School.
 
Thesis Examining Committees for the Master of Laws program include:
Chairperson of Division (or delegate) Chairperson
Head of the Department (or delegate)
Supervisor
At least one other member of the Department
At least one faculty member of another Department
An examiner from outside Queen's University
 
Thesis Examining Committees for all doctoral programs include:
Dean of the Graduate School (or delegate) - Chairperson
Head of the Department (or delegate)
Supervisor
At least one other member of the Department
At least one faculty member of another Department
An examiner from outside Queen's University
 
Thesis Examining Committee members are nominated by the Head of the Department and the student's supervisor. The authority for appointing members of the committee and for setting the date of the examination lies with the Dean of the Graduate School. Confirmation of these arrangements must be made, in writing, by the Graduate School to the members of the Thesis Examining Committee and to the student.
 
d Binding of Theses: The four unbound copies of the approved thesis submitted to the School for binding should be the archival and three others and must be presented in order of pagination in separate envelopes.
For cataloguing the thesis in the library, the candidate's vita must conform with the instructions contained in the information sheets, General Forms of Theses.
i The archival copy is microfilmed at the National Library in Ottawa before binding, and subsequently placed in the University
Archives.
ii The second copy is placed in the library of the major department.
iii The third copy is given to the supervisor.
iv The fourth copy is returned to the candidate.
 
e Circulation of Theses: Any graduate student registering in a degree program at Queen's University involving research is advised that as a condition of being awarded the degree the recipient will be required to grant a license of partial copyright to the University and to the National Library of Canada for any thesis submitted as part of the degree program.
NOTES
1 This makes the thesis available for further research only. Publication for commercial purposes remains the sole right of the author.
2 If the thesis is restricted, this is to be stated with the abstract when submitted.
The forms and conditions pertaining to these licence agreements are available at the Graduate School office. Students who wish to obtain legal advice concerning their subsequent rights are advised to do so prior to signing the agreements. Signing of the licence agreements is normally done after the content of the thesis has been delineated and the importance of copyright and/or patents is fully understood.
 
f Restriction of Thesis: If, at the time of submitting the thesis for binding, the student elects to protect any rights to immediate commercial publication, or to obtain a patent which may arise from the research, or as a result of any contract made with a third party, an application must be made in writing to the Dean of Graduate School requesting that the thesis be withheld from binding, microfilming or deposit in any library:
i for an initial period of six months (no reason or explanation required).
ii for additional periods of six months, with written explanation of why the restriction is required.
The total period of restriction will not exceed two years.
The student must submit any request for extension of the restriction one month prior to the termination of the previous period. The student and/or supervisor may be required to appear before the Dean of the Graduate School to justify the extension of the restriction. The extension will be ruled on by the Dean, who may seek the advice of informed experts such as the Advisory Research Committee or PARTEQ within the six month period. Subsequent requests for extension must follow the same procedure.
NOTES
1 Titles of restricted theses may be released upon request.
2 It is recognized that the student has the right to withhold the thesis by deferring the thesis examination.


spacer to indicate end of text
spacer to indent text
black right border of main
spacer on top of red menu spacer spacer on top of red menu spacer
spacer
spacer

Graduate Calendar > General Regulations > Graduate Degree Programs - General > Thesis

spacer
spacer
spacer
black border top of footer Queen's University black border top of footer black border top of footer black border top of footer black border top of footer
spacer spacer spacer
spacer Copyright © Queen's University,
Kingston, Ontario. View Disclaimer.
spacer Calendar
Home Page
School of Graduate
Studies and Research
Table
of Contents
Search
black line
black border bottom of footer black border bottom of footer black border bottom of footer
spacer spacer spacer spacer spacer
spacer
spacer spacer