Calendar Amendments
Faculty of Engineering and Applied Science Regulations – Effective May 1, 2011
Definitions:
CEAB:
Canadian Engineering Accreditation Board
ECGPA:
Engineering Cumulative Grade Point Average – see Regulation 16c for
definition.
ESGPA:
Engineering Sessional Grade Point Average – see Regulation 16b for definition.
EGGPA:
Engineering Graduation Grade Point Average – see Regulation 16d for definition.
Engineering
Session: defined as the Fall, Winter and Summer terms of the academic year,
provided the student is registered in the FEAS for all of these sessions.
Engineering
student: a student registered in the FEAS.
Faculty
Board: The Committee charged with overseeing all academic matters in the
Faculty.
FEAS:
Faculty of Engineering and Applied Science.
GPA:
Grade Point Average – see Regulation 16a for definition.
Operations
Committee: A standing committee of Faculty Board that deals with Admissions,
Scholarships, Academic Progress, and Curriculum matters.
Regulation 1: Registration
a.
A
student must register within the first two weeks of the commencement of
term.
b.
A
student may change registration from one program to another only within the
first two weeks of the commencement of a term and with the approval of the
Associate Dean (Academic) and the Department Heads concerned.
c.
The
addition of a course after the prescribed “add course” deadline requires
approval of the course instructor, the department in which the student is
registered, and the Operations Committee.
d.
A
student may withdraw voluntarily from a Fall Term course or a Winter term
course prior to the deadline to drop without academic penalty. If so dropped, the course is removed from
student record.
e.
Withdrawal
from a course after the prescribed deadline to drop without academic penalty
requires the approval of the department and the Operations Committee, and will
only be permitted in exceptional circumstances.
Withdrawals such as these will be indicated on the student’s transcript
by the designation DR (see Regulation 3c).
f.
A
student may add an Extended Program offering of a Fall Term course, or apply to
rewrite a Fall Term examination, only within the first three weeks after the
commencement of Winter Term and may drop such a course only within the first
four weeks after the commencement of Winter Term. A student may add an Extended Program
offering of a Winter Term course only within the first nine weeks after the
commencement of Winter Term and may drop such a course only before the end of
regular Winter Term classes.
g.
A
student who wishes to rewrite second term examinations of the first year when
they are offered at the end of the Extended Program may register to do so only
within the first two weeks of the Summer Term, and may cancel this registration
without academic penalty only within the first three weeks of the Summer
Term.
Regulation 2: Programs of Study
a. Students must obtain written
approval from Student Services, FEAS, to add or drop first year courses.
b. A student who is registered in
the Regular First Year Program for Winter Term courses may register to rewrite
the final examination in any failed course at the next examination period only
if the student’s Engineering Sessional GPA (ESGPA) is at least 0.70.
c. An upper year student may request
an exemption in a course by application to the Operations Committee or delegate
on the basis of knowledge acquired through practical experience. Approval for a request for a course exemption
must be recommended by the course instructor and by the Department, on the
basis of a satisfactory assessment of the student’s proficiency in the exempted
course material. A replacement course of
similar level, total weight, and CEAB units must be proposed in the exemption
application. If the exemption is granted
the student must take and pass the specified replacement course.
d. An upper year student may request
an exemption in a course by application to the Operations Committee or delegate
on the basis of knowledge acquired through studies prior to first admission to
the FEAS. Approval for a request for a
course exemption must be recommended by the course instructor and by the
Department, on the basis of a satisfactory assessment of the student’s
proficiency in the course material. A
replacement course of similar level, total weight, and CEAB units must be
proposed in the exemption application.
If the exemption is granted the student must take and pass the specified
replacement course.
e. An upper year student may request
permission for substitution of a course in his/her program by a similar course,
either at Queen’s or elsewhere, by application to the Operations Committee
prior to enrolling in the substitute course.
Approval for a request for a course substitution must be recommended by
the instructor of the prescribed course and the Department. For courses other than Complementary Studies,
the request will normally only be considered if the institution offering the
course has an accredited engineering program and if the student has an
Engineering Cumulative Grade Point Average (ECGPA) of at least 1.60. If a request to take a substitute course at
another institution is approved, the FEAS will issue a Letter of Permission to
allow the student to enroll in the course.
f. A student seeking a degree in
Engineering and Applied Science may not receive more than two years of credits
for work done in another Faculty or university, and such credits may not
encompass more than one half of the courses of the third and fourth years of
the program. Additionally, at least one
half of the fourth year of the program must be taken at Queen’s.
g. A student who has not passed all
of the courses of the first year which are specified as prerequisite to any
course in the chosen upper year program must, during the next session, follow a
special Fall and Winter term program arranged by the Chair of Undergraduate
Studies of the chosen department. During
this session, the student must pass all prerequisite courses during the session
or he or she will be required to withdraw.
h. Regulation 2h has been removed
since it is now covered under Regulation 10.
(Removed May 1, 2011)
Regulation 3: Grading, Course weighting and Transcript
notations
a. Each course in the Calendar of
the Faculty of Engineering and Applied Science is assigned a weight as
specified in the Calendar. A weight of 1
unit is given for each 12 lecture hours in a course, with 0.5 units given for
every 12 tutorial hours, and 0.5 units for every 12 lab hours. The multiplying factor to convert from
“units” to CEAB accreditation units (AUs) is 12, i.e. 1 unit = 12 AUs. When engineering students take courses
outside the FEAS they must use the unit weighting assigned by the Faculty
hosting the course.
b. The following table indicates the
grading system used in the FEAS, including permitted letter grades, associated
grade points, and equivalent percentage marks.
If percentage marks are submitted by instructors, these will be
converted to letter grades and grade points and will not be used in the
evaluation of student progress or academic standing.
Letter Grade
|
Grade Points |
Numeric Equivalent |
A+
|
4.3
|
90-100%
|
A
|
4.0
|
85-89%
|
A-
|
3.7
|
80-84%
|
B+
|
3.3
|
77-79%
|
B
|
3.0
|
73-76%
|
B-
|
2.7
|
70-72%
|
C+
|
2.3
|
67-69%
|
C
|
2.0
|
63-66%
|
C-
|
1.7
|
60-62%
|
D+
|
1.3
|
57-59%
|
D
|
1.0
|
53-56%
|
D-
|
0.7
|
50-52%
|
FR
|
0.0
|
40-49%
|
F
|
0.0
|
0-39%
|
c. Non-evaluative grades: The following is a list of the possible
non-evaluative grades and their uses.
Incomplete (IN):
Incomplete standing (IN) is a
temporary designation reserved for a course in which a student who, because of
extenuating circumstances beyond his or her control, has not completed all term
work for a course or requests permission to defer the writing of a final
examination. All Incomplete
designations require submission of documentation to verify the extenuating
circumstances, and must be approved by the Operations Committee of the
FEAS. Approval of the instructor must be
obtained, and a date set for the completion of the work (normally within 9
months of approval). An IN designation
will revert to the “default grade” submitted by the instructor after the date
set for completion of the work.
Pass in a Pass/Fail Course (P)
A Pass standing (P) is reserved
for a course in which the student successfully completes all of the
requirements in a course designated as Pass/Fail. A course that has been designated as
Pass/Fail will not be included in the student’s grade point average but can be
counted as credit towards a degree program.
Dropped (DR)
The Dropped (DR) designation
indicates a course that has been dropped after the deadline to drop without
academic penalty. This designation can
only be applied with approval from the Operations committee.
Regulation 4: Standing in a Course
a. The passing grade for a course is
D- or above, or P. The basis upon which
the final grade is assigned, including the weight given to term work, should be
made available to students by the instructor at the beginning of a course.
b. If a student is unable to write
the final examination or to submit required coursework because of
incapacitating illness or other extenuating circumstances, a temporary
designation of IN (incomplete) will be recorded for the course on the
recommendation of the course instructor, the Department Head, and upon approval
by the Operations Committee of the FEAS (see regulation 3c). The submission of a mark of IN must be
accompanied by documents verifying the extenuating circumstances, and by a
proposed date of completion which should be as early as possible, but no later
than 9 months beyond the date of approval.
The course for which a mark of IN has been entered will be excluded when
calculating the Engineering Sessional and Cumulative Grade Point Averages of
the student concerned. An IN on a
transcript does not preclude the application of Regulations 2g or 10. An IN designation will revert to the
“default grade” submitted by the instructor after the date set for completion
of the work.
Regulation 5: Conduct
a. A student may, for any form of departure from Academic
Integrity, or misconduct in an academic setting, incur penalties up to and
including the requirement to withdraw under Regulation 11d.
b. A student
who claims illness or compassionate grounds as a reason for missing any
required component of the course other than the final exam is responsible for
making alternative arrangements with the instructors concerned. Verifying documentation is normally not
required for short-term extenuating circumstances. If there is a significant effect on
attendance or academic performance such that the student may wish to request an
incomplete (IN) grade, the student is responsible for providing appropriate
documentation to the Operations Committee. Refer to Academic Regulation 4b for
procedures and documentation required to request an incomplete grade. In the
case of illness, a medical certificate should be requested at the time of
treatment.
Regulation 6: Examinations
Candidates are referred to the Exam Regulations
located on the website of the University Registrar.
Regulation
7: Requirements for Graduation
To
qualify for the degree of Bachelor of Science (B.Sc.) in engineering, in the
FEAS, a student must, at the end of not more than six calendar years from date
of first registration in the Faculty:
a.
have
passed all the courses required in the First Year program;
b.
have
passed all courses required by the department in which she or he is registered;
c.
while
registered in their engineering program, have passed courses whose units
total is not less than the minimum required by
the department in which he or she is registered and each course may be counted
only once;
d.
have
achieved an Engineering Cumulative Grade Point Average (ECGPA) of 1.60 or
higher;
e.
have
successfully completed field and technical excursions required by the
department in which he or she is registered;
f.
have
passed the English Proficiency Test;
g.
have
satisfied the minimum curriculum content specified by the CEAB in each content
category;
A student who has not completed
the degree program in six years will normally be required to withdraw. An
extension will normally be granted to students who have completed, or are
working on an Internship, Exchange, or are enrolled in a Dual Degree program,
or have received accommodation through the Queen’s Disability Services office
due to a disability. If a student is allowed to continue, on successful
appeal of this regulation, his/her program of study will be reviewed by the
Department and the Faculty. Extra courses may be required to permit
completion of the degree program within an agreed time limit. As a result
of the review, possible changes to the student’s required program will include
but not be limited to the following:
- Courses
which are no longer part of the degree program may not count toward the degree.
- Additional
courses which have been added to the degree program may be required for
graduation.
- Courses
which have changed significantly in content may have to be retaken.
Regulation
8: Scholarships
To
be eligible for scholarship awards, a student must take in one session all the
courses, including electives, prescribed for the year of the program in which
he or she is registered. An exception will be made if any of these courses have
been completed previously with a grade of C- or higher. In that event other
courses of equivalent total weight and approved by Operations Committee for scholarship
purposes must be added to the student's program. Substitutions granted
under Regulation 2e are also acceptable.
Regulation 9: Graduation with Honours Standing
A
student will be granted the status of graduation “with Second Class Honours”
if, upon graduation, she or he has attained either an ECGPA or a EGGPA of 2.2
or higher. A student will be granted the status of graduation with “with First
Class Honours” if, upon graduation, she or he has attained either an ECGPA or a
EGGPA of 3.7 or more.
Regulation 10: Academic Probation and Requirement
to Withdraw
Academic Probation
a.
A
student shall be placed on Academic Probation if he or she:
i.
has
an ECGPA of less than 1.60 for the previous Engineering Session (fall and
winter terms) at the end of the winter term;
ii.
returns
to studies after having previously been required to withdraw;
The academic standing “Placed on Academic Probation”
shall be placed on the student’s transcript.
b.
A
student under Academic Probation must follow a special program for the next
Engineering Session during which they must repeat all courses in their previous
Engineering Session for which they obtained a grade less than C-.
c.
Any
student who is placed on Academic Probation and who achieves an ECGPA greater
than or equal to 1.60 at the time of their next academic standing assessment
shall be released from Academic Probation.
d.
If
a student is Required to Withdraw at the time of their academic standing
assessment but is enrolled in courses at Queen’s University, he/she may
complete those term-length courses in which he/she is enrolled, but is then
required to withdraw at the end of the term.
Requirement to Withdraw, with
opportunity to be considered for readmission after one year:
e.
A
student whose ESGPA is less than 0.70 at the time of academic standing
assessment has failed the year and is required to withdraw for a period of at
least one year, and may be considered for readmission only after one year.
f.
A
student who is on Academic Probation under Regulation 10a (i) or 10a (ii) at
the time of assessment and has an ECGPA less than 1.60 is required to withdraw
for a period of at least one year, and may be considered for readmission only
after one year.
The
academic standing “Required to Withdraw for a minimum of one year” shall be
placed on the student’s transcript.
Requirement to Withdraw, with
opportunity to be considered for readmission after a minimum of three years:
g.
A
student who has failed a previous year, or who has been previously required to
withdraw for academic reasons, and whose ESGPA at the time of their academic
standing assessment is less than 0.70 has failed the year and is required to
withdraw for a minimum period of three years, and may be considered for
readmission only after a minimum of three years.
h.
A
student who is on Academic Probation at the time of assessment and has an ECGPA
less than 1.60 and has previously been required to withdraw, is required to
withdraw for a minimum period of three years, and may be considered for
readmission only after a minimum of three years.
The
academic standing “Required to Withdraw for a minimum of three years” shall be
placed on the student’s transcript.
Regulation 11: Withdrawal
a. A student having a fall term
Grade Point Average less than 0.7 who withdraws voluntarily no later than 31
January is not considered to have failed the year. The student must reapply in
order to be considered for readmission to the FEAS.
b. A student who withdraws
voluntarily after 31 January is considered to have failed the year. The student
must reapply in order to be considered for readmission to the FEAS.
c. The Faculty Board may, at any
time, require a student whose attendance or work is deemed unsatisfactory, to
withdraw. The student must reapply in order to be considered for readmission to
the FEAS.
d. The Faculty Board Committee on
Non-Academic Discipline may require a student to withdraw from the Faculty or
it may recommend to Senate the student’s dismissal from the University because
of misconduct in an academic setting. The student must reapply in order to be
considered for readmission to the FEAS.
e. A student who withdraws for any
reason, or is not registered in the FEAS for twelve consecutive months, must
reapply in order to be considered for readmission.
Regulation 12: Readmission
a. A student applying for
readmission after a failed year must present evidence that he or she is likely
to succeed in completing the degree in the program for which readmission is
sought. The student shall not be readmitted unless the Operations Committee is
satisfied that this evidence, together with the student's academic record at
Queen's, indicates probable success in completing the degree, and that space is
available in the requested program. A failed year or a withdrawal from a
program in engineering at another university will be treated as if it had
occurred at Queen's University.
b. A student readmitted after a
failed year will be placed on Academic Probation and must follow a program
constrained by the appropriate requirements outlined under Regulation 10. In addition, during the first year of
registration following a failed year the total unit weight of courses in the
student's program shall not exceed that of the regular program of the failed
year. As outlined in Regulation 10f and
10h, this student must obtain an ECGPA of 1.60 at the end of his/her first
returning term or be required to withdraw.
Regulation 13: Review and Rereading of Examination Papers
A
student who wishes to have a paper reread must make written application to the
FEAS within four weeks of the release of the examination results. The
application is to be accompanied by the rereading fee.
Students have the right of access
to their final examination papers. As a first step, the student should request
an informal review with the instructor concerned, and instructors are strongly
encouraged to consent. If the request for an informal review is denied or if
the student is not satisfied with the decision, the student may submit a formal
appeal to the FEAS. The appeal must be submitted in writing to the FEAS within
four weeks of the release of examination results.
(The attention of students is
directed to the Senate Policy on Student Access to Final Examinations and to
Regulation 14b regarding the deadline for applying to write a supplemental
examination).
Regulation 14: Supplemental Examinations
a. A student receiving a grade of FR (Failure with
Review) may be permitted to write a supplemental exam in a failed upper year
course offered in the FEAS provided the student has an ECGPA of 1.6 or higher
and an ESGPA of 0.7 or higher. Supplemental examinations will be held at
Queen's University in September. The privilege of writing these supplemental
examinations will be confined to the September following the session in which
the failure occurred, and limited to a maximum of three examinations in the
student's degree program, with no more than two in any calendar year.
b. A student requesting permission to write a
supplemental examination must apply in writing to the FEAS by June 15 following
the session in which the failure occurred. A student may cancel a request for a
supplemental examination and the examination fee will be refunded if written
notice of the cancellation is received by the FEAS by 15 August following the
session in which the failure occurred.
c. The result obtained on a supplemental examination
will be substituted for that of the previous final examination in producing the
final grade for the course. A student failing to write a supplemental
examination for which he or she is registered and who has not cancelled his or
her registration by 15 August will be awarded a final grade of F on the
supplemental examination. The final grade for a course which is based on
a supplemental examination will be included in the ECGPA for the next
Engineering Session and in the EGGPA. It will not be included in any ESGPA.
d. Any student who completes more than one rewrite
examination in any individual first-year course will have the total number of
supplemental examinations permitted reduced by one for each additional rewrite.
Regulation 15: Written English Proficiency
a. A student must, within the first academic term of
first registration, take a written English Proficiency Test as specified for
students registered in the FEAS.
b. Upon successful completion of the English
Proficiency Test, the designation “English Proficiency Test Passed” will be
added to the student transcript.
c. A student must pass the English Proficiency Test or
an equivalent test, approved by the Associate Dean (Academic), to be eligible
for graduation.
Regulation
16: Averages and
the Timing of the Review of Academic Progress
a.
The
Grade Point Averages (GPAs) used in determining a student's standing are
calculated by multiplying the grade points earned in a course by the unit value
of that course, summing the products so obtained for all the courses in a given
period, and dividing this sum by the total number of units attempted during
that given period of time over which the GPA is calculated. Each course is only counted once in
calculating either the ECGPA or ESGPA. When, during the period considered, a
course or a course examination is repeated or replaced by a substitution
approved by the Operations Committee, only the most recently obtained mark will
be used in calculating the GPA.
b.
An
“Engineering Session” is defined as the Fall, Winter and Summer terms of the
academic year, provided the student is registered in the FEAS for these
sessions. The Engineering Sessional Grade Point Average (ESGPA) is the Grade
Point Average of all courses taken in the Engineering Session of an academic
year, while the student is registered in the FEAS. Decisions regarding yearly
academic progress will be based on the ESGPA.
c.
The
Engineering Cumulative Grade Point Average (ECGPA) is the Grade Point Average of
all courses taken in the Fall, Winter and Summer terms of all academic years,
while the student is registered in the FEAS.
d.
The
Engineering Graduation Grade Point Average (EGGPA) is calculated after all
degree requirements have been met and follows the same calculation method as
the ECGPA, except that it excludes courses that are part of the First Year
Curriculum.
e.
Academic status of each student is
assessed once a year, at the end of the Winter term. Decisions regarding yearly
academic progress will be based on the ESGPA. Students on Academic Probation
will only be considered for release from probation if they have taken a minimum
of 12 units since their previous assessment.
Regulation 17: Special Students
Students may be allowed
to take courses in the FEAS without being registered in a degree program. Such
students are defined as ‘Special Students’ and must apply to the Faculty before
taking additional courses. A Special
Student may apply for admission as a regular student proceeding to a degree
but, once admitted as a regular student, a student may not re-register as a Special
Student before completing a degree in the FEAS.
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