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2010-2011 Academic Year

Arts and Science Academic Regulations and University Policies Regulation 18 System of Grading


Regulation 18 System of Grading
a Normally students receive numerical grades for performance in courses offered by the Faculty of Arts and Science. The grades for all courses offered by the Faculty of Arts and Science are:
80 to 100 per cent Grade A
65 to 79 per cent Grade B
50 to 64 per cent Grade C
Below 50 per cent Grade F
The passing mark in all courses is 50 per cent.
b Other academic entries which may be assigned by an instructor are:
IN incomplete F or FA** failure
GD* grade deferred P or PA** pass
ED examinationdeferred NC** non-credit
* instructor shall indicate the circumstances under which the Grade Deferred is being assigned.
** usage restricted to specially designated courses.
Academic entriesthat may be assigned only upon successful appeal to the Associate Dean (Studies) are:
AG aegrotat grade
CR credit standing
Other academic entries are:
AU audit only
DR dropped
IP in progress
c Further explanation of entries:
ED For students who wish to request a deferred examination, the instructor may require a written request and/or medical certificate or other documentation that demonstrates extenuating circumstances. Permission may be granted to postpone an examination for up to one year, and should be given to the student in writing. The mark ED along with an interim numeric mark should be entered when the instructor has given the student permission to write a deferred examination. If the instructor does not submit a revised mark within one year, the notation ED will be removed and the interim numeric mark will become the final mark for the course. Deferred examinations must be written within one year of the original examination date. Any further deferrals will require an appeal to the Office of the Associate Dean (Studies).
Information about an appeal to request an extension of the deadline to complete a deferred examination in a course can be found inAppeal of Academic Decisions, section III3e.
IN Students with incomplete work may receive a final mark; they may alternatively receive a mark followed by IN provided that: the student requests an incomplete grade (prior to granting such a request, the instructor may require a written appeal and/or a medical certificate or other documentation that demonstrates extenuating circumstances); the student has written the final examination in a course for which a final examination was required; and the instructor agrees to accept the outstanding work. Instructors shall indicate to the student, in writing, the last acceptable date for the receipt of late work. If the instructor does not submit a revised mark before the appropriate deadline below, the notation IN will be erased from the transcript and the interim mark will stand as the final mark. The notation IN will be erased at the end of the next term, specifically:
  • Spring and/or Summer Term courses: the end of the 13th week of the Fall Term;
  • Fall Term courses: the end of the examination period of the Winter Term;
  • Fall-Winter or Winter Term courses: the end of the examination period of the Summer Term.
Any further extensions based on extenuating circumstances will require an appeal to the Office of the Associate Dean (Studies) with support from the instructor.
Information about an appeal to request an extension of the deadline to submit incomplete work in a course can be found inAppeal of Academic Decisions, section III3f.
GD A mark of GDmay be entered in the following special circumstances:
  • when a student has submitted all the work in a course, but the final grade is not available (e.g. late assignments not yet marked);
  • when the final mark cannot be determined until a decision on a pending appeal or hearing is taken.
The instructor shall indicate to the Associate Dean (Studies) the special circumstances under which the GD is being assigned.
NOTE GD differs from the notation IN, which indicates that a student has not submitted all the work assigned and the instructor has agreed to accept the outstanding work.
AG Students who, because of illness or other extenuating circumstances beyond their control, are unable to complete all the work of the course, must appeal in writing to the instructor and to the Office of the Associate Dean (Studies) for aegrotat standing. Normally at least 60 per cent of the work to be evaluated in the course (assignments, midterms, laboratories, final examination, as specified in the course outline)must be completed.
Information about an appeal to request aegrotat standing in a course can be found in Appeal of Academic Decisions, section III3c.
Students may be granted aegrotat or credit standing for a maximum of 6.0 credits during their entire program (see Regulation 10b).
CR Students who have completed all of the work of the course including the final examination, and achieved a passing grade,but due to illness or other extenuating circumstances beyond their control, earned a substantially lower grade than might have been expected, normally a C grade, must appeal in writing to the instructor and to the Office of the Associate Dean (Studies) for credit standing.
Information about an appeal to request credit standing in a course can be found in Appeal of Academic Decisions, section III3d.
Students may be granted aegrotat or credit standing for a maximum of 6.0 credits during their entire program (see Regulation 10b).
Arts and Science Academic Regulations and University Policies Regulation 18 System of Grading
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