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2010-2011 Academic Year

Arts and Science Academic Regulations and University Policies Regulation 7     Credit for Courses Taken Elsewhere


Regulation 7     Credit for Courses Taken Elsewhere
a    Subject to the requirements of Regulation 28, students on a degree program in the Faculty of Arts and Science may be permitted to take undergraduate courses elsewhere for credit toward a degree offered by the Faculty of Arts and Science. Students must obtain a Letter of Permission from the Arts and Science Faculty Office prior to enrolling in courses at another university. There is a non-refundable application fee for a Letter of Permission. (See the Fees section of the Web Calendar for Application for a Letter of Permission charge.)

To obtain a Letter of Permission, students must be in good academic standing. To be considered to be in good academic standing:
i    students must have an average of at least 60.0 per cent on a minimum of 1.0 credit completed on a degree program in the Faculty of Arts and Science at Queen's;
ii    students must not be currently on academic probation;
iii    following a requirement to withdraw, students must complete a further 3.0 credits at Queen's with a minimum overall average on credits passed of 60.0 per cent and no additional failures; and
iv    students must have fewer than 6.0 failed credit attempts.
 
b    Courses taken from other universities by Arts and Science students while on probation or under a requirement to withdraw will not be transferred to Queen’s.
 
c    First-year students may apply for a Conditional Letter of Permission if the average of their mid-year grades is at least 60.0 per cent on a minimum of 3.0 credits and they have passed the majority of their courses. If the student is not in good academic standing at the end of the Winter Term, the Conditional Letter of Permission will be considered null and void, and the student will not be permitted to transfer any credits taken elsewhere.
 
d    Normally the last two years of the honours degree are taken in the Faculty of Arts and Science at Queen's. Students in good academic standing may spend the third or fourth year of an honours program at another university with the written permission of the department(s) of concentration and the Associate Dean (Studies). If approved, these students must obtain a Letter of Permission from the Arts and Science Faculty Office prior to enrolling in courses at another university.
 
e    Students who obtain a Letter of Permission should register at the host university as a Visiting Student rather than as a student on a degree program. Students who register on a degree program will jeopardize their admission status at Queen's and will need to apply to Undergraduate Admission for readmission. A Letter of Permission issued to a student who subsequently transfers to another post-secondary institution will be considered null and void.
 
f    To transfer credit to Queen's for a course taken elsewhere, students must obtain a passing final grade equivalent to at least 60 per cent at Queen's, unless otherwise stated on the Letter of Permission. The course credit and not the grade achieved will be transferred to Queen's. Transfer credits for courses taken at another university will not be added to students' records at Queen's unless they are in good academic standing. It is the responsibility of the student to submit an original transcript directly from the host institution to the Faculty of Arts and Science Office. The original transcript will be maintained on file in the Office of the University Registrar.

g    Students who are granted a Letter of Permission to complete the final course(s) of their program at another university during the Fall-Winter Session and intend to graduate in the Spring Convocation, must provide grades to the Faculty Office in the form of an official transcript. The deadline to ensure that their names appear in the Convocation Program and that their diplomas are printed for the day of the ceremony is usually in the second or third week of May. Students who are granted a Letter of Permission to complete the final course(s) of their program at another university during the Spring-Summer Session and intend to graduate in the Fall Convocation, must submit an official transcript to the Faculty Office by the deadline, which is usually in the first or second week of October, in order to ensure that their names appear in the Convocation Program and that their diplomas are printed for the day of the ceremony.
Arts and Science Academic Regulations and University Policies Regulation 7     Credit for Courses Taken Elsewhere
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