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Graduate Studies General Regulations Course Work Requirements


Course Work Requirements
General: Courses offered by graduate departments/programs may be full course (two terms in length) or half-course (one term in length). In most cases a full course is equal to three lecture hours per week per term for 2 terms, and a half course is equal to three hours per week for 1 term. Course descriptions are given in the department/program calendar entry. Each half-course is labeled by an asterisk, e.g. MATH-912*.
 
The code number of each course normally consists of four letters and three digits. The letters show the alpha code of the Department and the first digit the course level. Undergraduate courses are numbered in levels 1-4, whereas graduate courses are numbered 8 and 9, e.g., course BIOL-300 is a full course offered by the Department of Biology at third year level and CHEM-843* is a half course offered by the Department of Chemistry at the graduate level.
 
Students must register for all courses that they plan to take in a particular session. This should be done at registration or soon after, but not later than the deadlines set out in the Sessional Dates for the academic session.
 
Registration: Any changes in courses must be approved and recorded on an academic change form (see Change of Registration).
NOTES
1 Prerequisite courses taken by qualifying or preparatory students cannot be credited to the main program.
2 A graduate course that is offered jointly with an undergraduate course cannot be taken for credit by any student who previously obtained credit for the undergraduate course.
 
a. Primary Courses : The courses required for a student's approved program of study are designated as primary. The number and type of courses depend upon the degree program for which the student is registered, the field of study, and the departmental requirements. Courses offered are normally graduate courses (800 and 900 series). However, some Graduate Departments/Programs may offer advanced undergraduate courses with additional work and a proviso for a higher standing to be obtained.
 
In the primary courses the student must attain a minimum grade of B- (B minus)
 
b. Failure of a primary course : In cases when a student does not achieve B-in a primary course, the Head or Graduate Coordinator of the Graduate Department/Program may recommend to the Faculty Graduate Council/Committee that the student:
   i. repeat the examination (or equivalent) within one year after the original examination(or equivalent), or
   ii. repeat the course, or
   iii. take a substitute course. If approved, a student may take another course approved by the Faculty Graduate Council/Committee to allow them the opportunity to complete the degree requirements.
 
If such a recommendation is not made or, if made, is not approved by the Faculty Graduate Council/Committee, any student who fails to obtain the required standing in any primary course shall be required to withdraw.
 
Graduate Departments/Programs may also recommend that a student be required to withdraw due to the failure of a primary course (see Withdrawal on Academic Grounds).
 
The failed course and grade will not normally be removed from the transcript.
 
c. Secondary Courses: Courses additional to the student's approved program are designated as secondary. These may be taken only with the permission of the Department and the instructor. In a secondary course, a standing of less than B-may be acceptable; however, the mark will be entered on the student's transcript.
 
d. Course Auditing : Students registered in a graduate degree program may audit graduate or undergraduate courses, provided they obtain the permission of the Department/Program and the instructor.  Some undergraduate faculties have restrictions on what courses may be audit.  Consult the Academic Calendar of the relevant undergraduate faculty for details.
 
e. Undergraduate Student Enrolment in Graduate Courses : Outstanding undergraduate students may be permitted to take graduate courses  under the following conditions:  
   i. enrolment of undergraduates in graduate courses needs the approval of the instructor and the Chair of Undergraduate Studies in their Department/Program of concentration and the School of Graduate Studies;
   ii. permission to enroll in a graduate course as part of an undergraduate program is only available to fourth year students whom the department/program deems outstanding (generally taken to mean first class standing);
   iii. upon the recommendation of the Graduate Department/Program to the Faculty Graduate Council/Committee, and with the agreement of the School of Graduate Studies, graduate courses taken by an undergraduate student may be applied as credit towards a subsequent graduate degree, provided that those graduate course credits have not been credited towards any other degree of any kind;
   iv. registration of an undergraduate in a graduate course which is NOT part of an undergraduate program must take place through the School of Graduate Studies.  The registration must be as a special student and meet the conditions set out in the School of Graduate Studies calendar. Fees for graduate courses taken as a special student will be assessed in addition to undergraduate fees. See Admission and Registration, Special Student.
 
f. Graduate Student Enrolment in Undergraduate Courses : Students registered in the School of Graduate Studies at Queen's who hold an undergraduate degree from Queen's may seek the permission of the Faculty of Arts and Science to enroll in undergraduate Arts and Science courses as post-degree students not on a degree program. Because of enrolment pressures, such students are restricted to online courses offered through Continuing and Distance Studies.  These undergraduate courses will NOT be credited towards the graduate degree requirements.
 
Students registered in the School of Graduate Studies at Queen's who do not hold an undergraduate degree from Queen's and who want to enroll in undergraduate Arts and Science courses,  must apply for admission to the Faculty of Arts and Science to register as post-degree students not on a degree program. Because of enrolment pressures, such students are restricted to online courses offered through Continuing and Distance Studies. These undergraduate courses will NOT be credited towards the graduate degree requirements.
 
Students registered in the School of Graduate Studies at Queen's who wish to take a course(s) in the Faculty of Arts and Science as part of their registration as a graduate student must have permission of both the School of Graduate Studies and the Associate Dean (Studies) of the Faculty of Arts and Science. Because of enrolment pressures, such students are restricted to online courses offered through Continuing and Distance Studies.
 
Students registered in the School of Graduate Studies at Queen's who wish to take an undergraduate course(s) from Queen's University faculties other than the Faculty of Arts and Science, should consult the undergraduate faculty office to see if this is possible.  These undergraduate courses would not normally be counted towards the graduate degree requirements.
 
g. Queen's University Senate Policy on Transfer of Course Credits : Queen's University subscribes to the General Policy on the Transfer of Course Credits, as adopted by the Council of Ontario Universities. Acceptance of transfer credits among Ontario universities shall be based on the recognition that, while learning experiences may differ in a variety of ways, their substance may be essentially equivalent in terms of their content and rigour. Insofar as possible, acceptance of transfer should allow for the maximum recognition of previous learning experience in university-level courses.
Subject to: i) admission, and ii) degree, grade and program requirements, any courses offered for credit by one Ontario university shall be accepted for credit by another Ontario university when there is an essential equivalency in course content.
For further information pertaining to the policy of the transfer of courses credits for graduate students contact the School of Graduate Studies.
 
h. Queen's University Senate Policy on Student Access to Final Examination Papers : Final examination question papers are normally to be made available within six months of writing to students for reference purposes. The relevant Faculty or School may grant exemptions from the policy for particular examination question papers. Final examination question papers administered through the Examinations Office that are not exempted from the policy should be released to the Library.
Definitions: Final examination paper: means the final examination question paper in a course and the graded answer paper written by the student which, by Senate policy, must be retained for a period of 12 months. Appeal refers to the procedure by which any student may formally appeal a final grade in accordance with the established appeal procedure (re-read procedure) of the Faculty or School offering the course.
 
Access: Informal Access: Instructors may informally review the final examination paper with a student who requests it and are encouraged to do so. However access may not be granted before the final marks are released.
Formal Access : As a part of the process of appeal, and upon request, the student will obtain access by a method determined by the Department/Program or School. This may be either supervised access to, or a copy of, the final examination paper as well as all other material submitted by, but not returned to, the student and for which a mark has been assigned.
 
i. Queen's University Senate Language Policy: Normally examinations and assignments are to be submitted in English, except where a Faculty Board has approved an alternative practice or where a special agreement has been entered into between an instructor and a student, with the approval of the Department/Program Head, for submission of work in a language other than English.
 
j. Religious Observance and Examinations : A student who discovers that an exam scheduled by the Exams office at the same hour as a religious observance, should report the conflict to the exams office in Gordon Hall as soon as possible. Individual arrangements are made for each student.
 
Graduate Studies General Regulations Course Work Requirements
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