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Graduate Studies General Regulations Extension of Time Limits


Extension of Time Limits

Effective for students admitted September 1, 2013 and all subsequent years:

An extension of the standard time limit for completion of a doctoral degree program to five years may be made by a Department/Program based on a discipline-related rationale and a plan to support students in progressing toward completion. Such a decision must be communicated to students via the Graduate Handbook or website and to the School of Graduate Studies. Otherwise Departments/Programs will grant a one year extension to graduate students in good standing and who can demonstrate how they will progress toward degree completion within an additional year (3 terms) beyond the standard timeframe of 1 year (3 terms) or 2 years (6 terms) for a Masterís and 4 years (12 terms) for a PhD. The Department/Program must inform the School of Graduate Studies of extensions granted prior to the end of term 4 or 7 (1 or 2 year Masterís programs) or term 13 (PhD).

Requests for an extension beyond term 6 of a one year Masterís program, term 9 of a two year Masterís program or term 15 of a PhD program must be submitted to the School of Graduate Studies on a Time Limit Extension Request Form before the end of term 6 or 9 of a Masterís program or term 15 of a PhD program. A request will be considered for approval if there is satisfactory evidence of progress (e.g. drafts of chapters) or extenuating circumstances that could be personal or research-related and which have significantly delayed the studentís progress. Such requests must be supported by the Department/Program and be accompanied by the supervisorís assessment of the studentís progress and a plan for completion within 12 months (3 terms). Doctoral students must append a copy of their end of year 4 progress report and their end of year 5 progress report.

Subsequent extension requests may be approved under extenuating circumstances (personal or research related).

NOTES:

1. Terms in which a studentís registration status is inactive are not counted when calculating the overall time registered in the program.

2. The decision in response to an extension request is an Academic Decision. If denied, the student will be informed of the reasons in writing and advised that they may appeal the decision under the policy Appeal Against Academic Decisions.

3.† An extension of the prescribed time limits for completion of the degree program may be part of a formal academic accommodation arrangement between a graduate student and the university.In those cases, extensions beyond the second extension, will be considered on a case by case basis. For† information, see the policy†Accommodation of Graduate Studies with Disabilities.

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Effective for students admitted before September 1, 2013:

Extensions of the prescribed time limits for completion of a degree program may be granted in some cases. An extension will only be granted for valid, documented reasons, to graduate students whose academic record is otherwise satisfactory and who can clearly demonstrate how they will fulfill program requirements within a stated period of time not to exceed 12 months. A Time Limit Extension Request form must be completed by the student in consultation with the supervisor and submitted to the Graduate Coordinator of the Department/Program. If the Department/Program supports the request, it must then be referred to the School of Graduate Studies for approval at least one month prior to the beginning of the term of the proposed extension.

Any request for an extension must be supported by a written explanation from the supervisor, who must provide a detailed assessment of the student's progress and the studentís plans for timely completion of the outstanding program requirements within the stated period of time.

Requests for a second extension are not normally approved, but will be considered for approval if extenuating circumstances have delayed the studentís progress.

Requests for a second extension for a stated period of time not to exceed 12 months, must be made using the same Request form and must include the supervisorís support and assessment as above. A request for a second extension will not be considered nor approved unless details are provided that outline all progress made since the last time limit extension was granted.

Subsequent extension requests (past a second extension) will not normally be approved.

NOTE:An extension of the prescribed time limits for completion of the degree program may be part of a formal academic accommodation arrangement between a graduate student and the university.In those cases, extensions beyond the second extension, will be considered on a case by case basis. For information, see the policy Accommodation of Graduate Studies with Disabilities.

Graduate Studies General Regulations Extension of Time Limits
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