Office of the CIO

Office of the CIO and Associate Vice-Principal (Information Technology Services)
Office of the CIO and Associate Vice-Principal (Information Technology Services)

Disposal of Data Storage Devices and Portable Media

All portable media which may have contained personal and confidential information must be destroyed before disposal to adhere to the Personal Health Information Protection Act (PHIPA) and the Freedom of Information and Protection of Privacy Act (FIPPA).

The primary method to ensure that a device or piece of media is not readable is by physically destroying it. For instance, cutting or breaking a CD/DVD in half will effectively render it unreadable. For other devices and types of media, please contact information.security@queensu.ca for the correct destruction technique(s).

Examples of data storage devices include:

  • Portable hard drives
  • Hard drives
  • USB keys

Examples of portable media and data storage devices include:

  • CDs
  • DVDs
  • VHS cassettes
  • SD/xD/MMC/Memory Stick/Compact Flash cards
  • LTO/DLT tapes
  • Audio cassette (including cassettes used for dictating)
  • Floppy Disks
  • Zip Disks

Additional Information

More information and best practices regarding secure disposal can be found on the ITS Secure Disposal of E-Waste page.

Questions?

Please contact the Information Systems Security Manager.