Queen’s Library and the Archives invite all stakeholders of the Queen’s community to attend the upcoming project overview presentation on Thursday, November 29th, 9:00 – 9:45 am, Robert Sutherland Hall Rm. 202.
This presentation will kick off two days of intensive consultation with all Queen’s stakeholders. CS&P, will facilitate discussion sessions with staff groups relating to each library, the Archives, collections, information technology and academic services (reference/information, teaching, research services). Other group sessions include QLC partners, faculty, undergraduates, graduate students and university operations (campus planning, security, etc).
[Update: see the record of these sessions, here]
The Library and Archives Master Plan (LAMP) process is moving into a new phase in November. The RFP for a planning partner has concluded successfully, with an agreement with CS&P Architects. CS&P is one of Canada’s leading architectural, planning, urban and interior design firms specializing in education, with over 350 completed projects in Canada and abroad, including work on 22 university and college campuses. They bring a strong knowledge of Queen’s gained from several successful projects such as the Macdonald Hall renovation and the Tindall Field redevelopment.
CS&P will be working in association with Reich & Petch Architects and Aaron Cohen Associates. Reich & Petch are specialists in the field of collections storage and display, having worked extensively with such institutions as the Smithsonian, the Royal Ontario Museum, the AGO and the Ontario Provincial Archives storage facility. Aaron Cohen & Associates is a firm of highly regarded library specialists with an impressive international portfolio of work, including Stanford University and several Canadian institutions such as Western. Together this core team, led by CS&P, will be supported by a group of experienced sub consultants, including Novita Techne Audio/Visual Consultants, who bring very valuable experience from projects such as the University of Toronto Mississauga Instructional Centre, the Perimeter Institute and the exciting new Ryerson University Student Learning Centre.
The LAMP Steering Group will be having a kick-off meeting with CS&P on November 5th. A first priority is to plan stakeholder consultations spanning the whole project. One set of dates has been selected now, timed so that the first phase of input occurs early in the process but not during exams. The team will be here for two full days, November 29th and 30th. The schedule of consultations will be set in early November, but for now, please hold the morning of November 29th in your calendars for an introductory presentation by our partners, open to all.
Today was interview day for the shortlisted proponents. This is a busy time of year for members of the evaluation team, but their attention and enthusiasm was as sharp as ever. Nice to be a step closer to concluding the RFP process, and still on schedule.
The RFP submission date is upon us and we’re now on to the evaluation process. A subcommittee of the steering group will be reading the proposals carefully, and meeting in early August to arrive at a shortlist for interviewing. Those interviews will take place in the first week of September, an exciting start to the fall term.
At the first meeting of the LAMP steering group it was suggested that members have tours of all the facilities included in this planning. This was arranged as a repeat of the tours provided for the proponents in their site visit of July 11th, and on July 18th and 23rd several members of the steering group made their way through all of our libraries and the Archives. The observations and questions were interesting, and it struck several of us that such opportunities for a closer look would be of interest to groups such as the Senate Library Committee. We’ll be raising that with them in the fall.
Very exciting today to have potential proponents here for the site visit portion of the RFP process. It’s always a pleasure to talk about the Library and the Archives, and wonderful to do that with a view to future potential.
The Request for Proposals for the provision of services to develop the Library and Archive Master Plan was posted today. Thanks to all LAMP steering group members for their valuable input and our friends in Strategic Procurement Services for their guidance!