Queen’s University Senate approved an official grading system for the University comprising letter grades, grade points and grade descriptors. The new grading system will facilitate the transferability of credits for students taking courses across Faculties, and will be advantageous to Queen’s students applying for competitive admission to advanced degrees at institutions of higher learning across North America and Europe.
After Senate approval in May 2009, SCAP passed a motion on March 30, 2010 stating that Queen’s adopt the grading scale and set of non-evaluative grades set out in the memo from the Senate Committee on Academic Procedures (SCAP) to Faculty Boards on November 26, 2009, with the following changes and provisions:
Only one medal per subject is awarded. The Senate Committee on Scholarship and Student Aid (SCAP) is defining guidelines for the awarding of course prizes, awards, scholarships and medals. It should be noted that analysis of three years of data examined by SCAP indicated that students completing four-year degrees demonstrate sufficient grade differentiation that will enable a process to distinguish among the top students for medals.
Incomplete forms are managed according to Faculty regulations. For example, in the Faculty of Arts and Science, an IN form is available and its use is highly recommended but not mandatory. The instructor is asked to fill it out and give a copy to the student.
Once an instructor submits their grades, they will be placed on hold in the PeopleSoft system until they are reviewed and approved by the Head of Department. Once the Head of Department approves the grades, they are posted immediately to the student record (Note: this applies to Arts and Science, other Faculties may wait for all grades to be submitted before posting to student records; the mark release policies are unchanged with the introduction of the new grade system).
The current practices for grade deadlines will continue.
The exact approval process will depend on the faculty involved, but this process is not expected to change. Change of grade requests may be generated by instructors and submitted to the faculty office using paper change of grade sheets as is done currently. Faculty office staff will enter the change of grades into the PeopleSoft system.
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