Cultural Studies

Cultural Studies

Interdisciplinary Graduate Program

Cultural Studies

Interdisciplinary Graduate Program

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Supervisory Committee Composition, Examination Process, and Forms

 

Forms for all students

Annual Progress Reports (due by June 30th each year)

Each year, by June 30, every continuing Cultural Studies student is responsible for submitting a written report to the supervisor, and/or if applicable the supervisory committee, detailing his/her/their progress since the last report, and the plan/objectives for the next year.  Please note that this is required in addition to any such requirements related to your funding (i.e., SSHRC Annual Progress Report).

Continuing students will include MA and PhD students who have completed their first year of the program but are not planning to graduate in the Fall.

Please use the SGS Annual Progress Report E-Form which will then be reviewed and approved by your supervisor and the Director of Cultural Studies.

  • The SGS Annual Progress Report is also available as a paper form which you must complete and sign, and then arrange for your supervisor and the Director of Cultural Studies to sign (for some individuals, the fields do not expand as indicated; if you require more space, you are welcome to submit an additional word document)
  • Learn more about APRs

​Please contact Carrie Miles, Student Records Assistant, at cs.office@queensu.ca if you have any questions.

Supervisory Committee Form (due by June 30 of your 1st year)

All students will complete a Supervisory Committee Form once they have finalized their committee.  This should be done by June 30 of your first year.  Please see details below to confirm the committee composition for your program.

Please submit the completed, signed form to Carrie Miles (cs.office@queensu.ca) who will arrange for the Director of Cultural Studies to review and sign the form

 

Evaluation Procedures and Forms for MA Students

Thesis or Major Project Option

Proposal Approval

Students undertaking a thesis or major project will defend a proposal and pursue the work so defined.  The process for an MA Proposal Defence Meeting is as follows:

  • To request the proposal defence meeting, the supervisor completes and submits Form B: MA Request for Meeting for Proposal Approval.
    • Committee members include: the student, the supervisor, the second reader.
    • All members must be affiliated with cultural studies.
    • The supervisor will arrange a chair for the meeting (director or delegate).
  • The committee meets with the student to discuss the proposal.
  • Once the proposal has been approved, the chair completes and submits Form C: MA Approval of Proposal.
  • The student must submit a hard copy of the approved proposal and bibliography to the Cultural Studies Student Records Assistant in MC B137.

Oral Defence

Members: student, supervisor, second reader, external reader, and chair (director or delegate). All members must be affiliated with cultural studies except for the external reader. If the external reader is affiliated with cultural studies sh/e represents the home department. 

Process: To initiate the oral defence, the supervisor submits Form E: MA Request for Oral ExaminationThe chair conducts the defence, and does not read the thesis/project. The result is reported to the School of Graduate Studies by the program director using the required SGS form.

Research Paper or Minor Project Option

Proposal Approval

Students undertaking a research paper or minor project have a proposal approved, and then pursue the work so defined.  A formal proposal defence is not required.  The process for MA Proposal Approval is as follows:

  • Students submit proposal to their supervisor(s).
  • Once the supervisor is satisfied with the proposal, he/she completes and submits Form C: MA Approval of Proposal
  • The student must submit a hard copy of the approved proposal and bibliography to the Cultural Studies Student Records Assistant in MC B137.

Approval of Research Paper or Minor Project

Members: supervisor, second reader. All members must be affiliated with cultural studies.

Process:  The review of the essay or project is conducted by email. The director receives a pass/fail recommendation from the supervisor and reader, and any comments (which are not required). The director conveys the result to the program administrator, the supervisor and the student. The results are reported to the School of Graduate Studies by the director using Form D: MA Approval of Minor Project or Research Paper.


 

Evaluation Procedures and Forms for PhD Students

Stages of the PhD: Guidelines for Students and Supervisors

For a more detailed description of the Cultural Studies PhD program, please review Stages of the PhD: Guidelines for Students and Supervisors.

Qualifying Examination (formerly CUST 900)

Students are expected to have formulated their supervisory committee before the qualifying exam. The committee will consist of a supervisor and two additional readers; all members must be affiliated with Cultural Studies. 

For supervisors and committee members, when your student is ready to write the first QE, please follow the process outlined below and submit the required forms to Danielle Gugler in the Cultural Studies Program Office (B126B).

  • Before or on the date on which examination question(s) are sent to the student, the supervisor must submit SGS Form - Comprehensive or Qualifying Exam Notice.
  • Within ten working days of the deadline for the exam answer, each examiner completes Form 2 - PhD Qualifying Exam Evaluation Form for Committee Members and returns it to the supervisor.  This form is where comments regarding the exam should be recorded.
  • The supervisor determines the decision based on a majority of the three evaluations, notifies the student, and sends a summary of comments to the student.
  • The supervisor completes and submits Form 3 - PhD Qualifying Examination Approval along with all Form 2's to the program assistant.
    • There is no meeting requirement following the writing of the examination.
    • If the student receives a "Revisions required", they will have 10 working days to complete the revisions and resubmit, and the same process is followed as above.
    • If the student fails the exam, the student will have one chance to re-write it within the next six months, with the same process followed as above. 
  • After the examination, students or faculty members may speak with the Director or fill out the following form if they have any concerns about its conduct: SGS Form - Comprehensive or Qualifying Exam Confidential Report.

For students, after passing the first QE, please submit the following documents to Danielle Gugler in the Cultural Studies Program Office (B126B):

  • a hard copy of your original 1000-word proposal + annotated bibliography
  • a hard copy of the updated annotated bibliography that was submitted to your committee along with the proposed exam questions
  • a hard copy of your final exam questions
  • a hard copy of your exam response + bibliography
  • as above, you should also have signed the SGS Form - Comprehensive or Qualifying Exam Notice
Proposal Defence (formerly CUST 901)

The proposal defence requires a Chair (normally the Director, or a Delegate if the Director is unavailable), in addition to the original committee.

  • To initiate the proposal defence process, and to confirm meeting arrangements, the supervisor completes and submits Form 4 - PhD Request for Meeting for Proposal Approval.
    • As noted on Form 4:  The student must submit an e-copy of the proposal and bibliography to their supervisor, 2 readers, and to the CUST Administrative Assistant, a minimum of ten working days prior to their meeting. The student should be prepared to provide committee members with a hard copy if requested. Students must continue to register each term until all degree requirements are complete, including defense of the thesis or project. Failure to do so will result in automatic withdrawal from program. While Ethics approval and OCASP (if needed) do not have to be complete before approval of the proposal, the supervisor and student should anticipate their implications and plan accordingly.

  • The chair of the examination meeting reports the outcome on Form 5 - PhD Approval of Proposal. (Please note that the former Form 5, which required examiners submit an advance decision on the thesis proposal, has been eliminated; the former form 6, the report on the thesis proposal examination, has been renumbered Form 5) 
  • After the examination, students or faculty members may speak with the Director or fill out the following form if they have any concerns about its conduct: SGS Form - Comprehensive or Qualifying Exam Confidential Report.
Thesis/Project Defence

In addition to the supervisory committee the PhD defence requires an internal examiner from Queen's but from outside the program (the "internal/external"), an external examiner from outside the university, and a Chair (appointed by SGS).  The internal/external examiner can be someone who is affiliated with Cultural Studies, but would represent his/her home department. This examiner cannot have been on the student's committee otherwise.

The chair appointed by SGS conducts the defence in accordance with the policies and procedures of the School of Graduate Studies. Please see Doctoral Oral Thesis Examinations.

PhD Oral Thesis Examination Form

School of Graduate Studies

SGS Forms for Graduate Students