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Queen's University
 

Master's of Environmental Studies Completion: Research-Based Master's

Thesis Examining Committee
Supervisory and Advisory Committees
Deadlines
Oral Examination Procedures
Formatting & Preparations
Forms
Thesis Submission & Binding Information


Thesis Examining Committee Membership Master's Programs:

Division I
       Chairperson
       Head of the Department (or delegate)
       Supervisor(s)
       Examiner
       Examiner

      Notes for Division I:
      1. At least one member of the Thesis Examination Committee shall be external to the candidate's
          home department.
      2. Normally, the Chair of the Thesis Examination Committee for Master's students in Division I
          shall be external to the candidate's home department. However, a Chair from the candidate's
          home department is permitted, provided that one of the examiners is external to the candidate's 
          home department. The Chair of the Master's Thesis Examination Committee is not a voting
          member of the committee.
      3. Normally, one of the examiners shall be external to the candidate's home department. However,
          all examiners could be from the candidate's home department, provided that the Chair of
          Committee is external to the candidate's home department.
      4. The Graduate Coordinator (or Head, if the Graduate Coordinator is a supervisor) shall be
          responsible for approving the composition of the Examining Committee and signing the
          applicable departmental form.
      5. Emeritus Professors may not serve as Head's Delegate but may serve as Examiner if recent research
          activity is shown.

  • The completed signed departmental form to schedule a Master's Oral Thesis Examination shall be delivered to the Graduate Assistant, Karen Topping, no later than 10 working days prior to the scheduled date of the examination. The designated departmental person shall indicate on the departmental form whether the student has met the course requirements for graduation and arrange for submission of the form and a copy of the thesis to SGS.  Other forms and information to the Chair and Examiners will be provided at that time.

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Supervisory and Advisory Committees

  • For a detailed discussion on committee composition and such, please refer to the School of Environmental Studies PROGRAM GUIDE on Supervisory and Advisory Committees.
  • Committees should be formed during the first semester of the student's term of graduate studies. Committee members are chosen by the student in consultation with the supervisor or advisor.

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Deadlines to consider

  • After you have discussed a possible degree completion date with your supervisor/advisor, go to the School of Graduate Studies website on completion under Students to check for the deadline to which you must adhere if you wish to be placed on the degree list for a particular term. These deadlines are firm, and no exceptions are made. 
  • When working toward your degree completion date, please consider that you must ensure that your committee members have a minimum of 10 working days (excluding weekends and holidays) to read and comment on the draft stages of your work. Other internal timelines may apply if a committee member is away for a conference, for example.
  • Distribute copies of your thesis to all committee members including the Head or Head's Delegate.

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Oral Examination Procedures

  • Students will be notified of any required corrections by email.
  • Revisions requested by the School of Graduate Studies and your committee members must be completed by you before submitting a final copy of your thesis to the School of Graduate Studies by the respective deadline for a particular degree list.

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Formatting & Preparation

  • It is highly recommended that all MES students inform themselves about the formatting procedures that apply either to their project or thesis prior to embarking on the writing process.  SGS link for formatting and other Resources
  • Revisions requested by the School of Graduate Studies and your committee members must be completed by you before submitting a final copy of your thesis to the School of Graduate Studies by the respective deadline for a particular degree list.

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Forms

  • Progress Report Forms must be completed at every committee meeting. The same form is used for both streams. Please submit the completed form to Karen Topping (Graduate Program Assistant), who will produce a copy and keep the original in your file.
  • Supervisory Forms are to be completed at the first committee meeting, and at the beginning of each academic year.
  • Master's Oral Examination Form (PDF 243KB)
  • Consult with Karen Topping in Rm 3132 at least 15 days working days prior to the defense date so that a Chair and room can be secured for your defence and further instructions can be delivered to you.  MES students work according to Division I guidelines.

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Thesis Submission and Binding Information

To ensure that you are on the degree list for a particular term, please remember that your thesis must reach the Graduate School by a firm deadline. Thesis Submission---New Guidelines. To submit your FINAL thesis copy (PDF only) electronically, please go to the link below and follow the instructions for e-thesis submission through QSPACE:

http://library.queensu.ca/webir/e-theses/sgs-index.html .

-OR-

Go directly to the QSPACE login page, here:

https://qspace.library.queensu.ca/ldap-login

Submission of paper copies of theses:
Graduate Studies
Monday to Friday
8:30 a.m. to noon, 1:00 to 4:30 p.m.
Gordon Hall - Room 25

Inquiries may be directed to Rose Silva, SGS Thesis Coordinator.
Email: thesis@queensu.ca
Phone: (613) 533-6000 ext # 77313
Fax: (613) 633-6013

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