Financial Services

Financial Services

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General Accounting

General Accounting is responsible for administering and coordinating the processes to account for the transactions of the University.  This includes all matters regarding banking and deposits, GST/HST, processing of travel and expense reimbursements and cash advances, acceptance of card payments and related processing, processing of non-payroll payments, and journal entry distributions.  This unit is also responsible for the monitoring of Accounts Receivable and Accounts Payable balances, collection of overdue student receivables, and the administration of both Asset Tracking and the Expense Reimbursement System. General Accounting is a key liaison to the community on process or transactional issues. They manage month-end and year-end close processes, providing timely communication to the community on the status of the closure of the books.

Guidance regarding Payments:

  • All payment requests, including Employee Reimbursements and Travel Expense claims, will be processed within 15 business days of the receipt of the documentation in the Financial Services office.
  • Rush payment requests are subject to a fee of $200.
  • Vendor payment terms vary by vendor based on payment method selected.  Further details can be found under the "Payment Terms" subheading on the Accounts Payable webpage.
  • Paycycles are run on Tuesdays and Thursdays.
  • Wire transfer payments are processed once a week, on Wednesdays. Wire transfer requests must be received by 4:00 PM on Monday to be processed on Wednesday.
  • Any items being paid by Electronic Funds Transfer will require an additional 2-3 business days for the bank(s) to process the transfer.

Please note that Accounts Payable entry and voucher processing is now a part of the acQuire team within Strategic Procurement Services. 

The main areas of responsibility for General Accounting include:

  • Accounts Receivable
  • Collection of overdue student receivables
  • Credit Card Merchant Accounts and related PCI DSS Compliance
  • HST Enquiries
  • Deposits
  • Banking
  • Month-End and Year-End Procedures
  • Administration of Asset Tracking
  • Administration of the Expense Reimbursement System (ERS)
  • Travel and Expense Reimbursements
  • Travel Advances
  • Payment Processing (for all non-payroll payments not processed on P-Card)

Email:

qu.sr@queensu.ca    (Overdue Student Fees, Collection Services)
finpcico@queensu.ca (PCI Coordinator, PCI DSS Compliance)
 

Staff

Name Title Ext (613-533-6000) E-mail
Tony Overvelde Associate Director, General Accounting x78767 overvelt@queensu.ca
Barb Aubin Payment Specialist x74237 bla2@queensu.ca
Patti Bellemore Financial Analyst x75099 plb3@queensu.ca
Kortney Fox Travel and Expense Clerk x75616 kf39@queensu.ca
Leisha Hawes Manager, General Accounting x79563 leisha.hawes@queensu.ca
Phebe Palmer Senior Analyst x78534 palmerp@queensu.ca
Tanya Robinson Manager, General Accounting Administration x74170 tanya.robinson@queensu.ca
Jeffery Thomas Financial Analyst x74154 jthomas@queensu.ca
Michele Vignola Financial Analyst x75523 vignolam@queensu.ca