Month-End Reporting

2012/13 General Ledger Month-End Schedule

Attention: All Account Holders

The month-end processing schedule for fiscal 2011/12 will be as follows:

Year-Month	Fiscal Accounting Period	General Ledger Closing Date
2012-May	201301	2012-June 7
2012-June	201302	2012-July 9
2012-July	201303	2012-August 8
2012-August	201304	2012-September 10
2012-September	201305	2012-October 5
2012-October	201306	2012-November 7
2012-November	201307	2012-December 7
2012-December	201308	2013-January 8
2013-January	201309	2013-February 7
2013-February	201310	2013-March 7
2013-March	201311	2013-April 8
2013-April	201312	2013-May-7

*PLEASE NOTE: Any paper journals that require processing by Financial Services, must be received in the Financial Services office no later than 3 business days prior to the month-end processing date listed above.

*PLEASE NOTE:  In order for a journal entry to be included in the fiscal period as of the closing date, it must be approved, pass both edit checks (header status edit and budget checking edit where applicable), and be posted in PeopleSoft.  Departments that are entering journal entries are responsible to review their journals the next day, after the overnight edit process has taken place, and ensure that the header status is “V” for “Valid”.  If the journal entry involves research projects, three business days must be allowed for any budget errors to be corrected, in order for the journal entry to be posted by the closing date.

* PLEASE NOTE: MONTHLY RESEARCH STATEMENTS: Research Statements will be available 3 days after month-end close. 

For further information regarding the above schedule, please contact the Financial Services Main Office at (613) 533-2050.