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Queen's University

Month End Reporting Schedule 

2015/16 General Ledger Month-End Schedule

Attention: All Account Holders

The month-end processing schedule for fiscal 2015/16 will be as follows:

Year-Month Fiscal Accounting Period General Ledger Closing Date
2015-May 201601 2015-June 5
2015-June 201602 2015-July 8
2015-July 201603 2015-August 10
2015-August 201604 2015-September 8
2015-September 201605 2015-October 7
2015-October 201606 2015-November 6
2015-November 201607 2015-December 7
2015-December 201608 2016-January 8
2016-January 201609 2016-February 5
2016-February 201610 2016-March 7
2016-March 201611 2016-April 7
2016-April 201612 2016-May-6

*PLEASE NOTE: Any paper journals that require processing by Financial Services, must be received in the Financial Services office no later than 3 business days prior to the month-end processing date listed above.

*PLEASE NOTE:  In order for a journal entry to be included in the fiscal period as of the closing date, it must be approved, pass both edit checks (header status edit and budget checking edit where applicable), and be posted in PeopleSoft.  Departments that are entering journal entries are responsible to review their journals the next day, after the overnight edit process has taken place, and ensure that the header status is “V” for “Valid”.  If the journal entry involves research projects, three business days must be allowed for any budget errors to be corrected, in order for the journal entry to be posted by the closing date.

PLEASE NOTE: MONTHLY RESEARCH STATEMENTS: Complete financial information will be reflected in research statements and reports generally 3 days after month-end close. 

For further information regarding the above schedule, please contact the Financial Services Main Office at (613) 533-2050.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000