Please enable javascript to view this page in its intended format.

Queen's University

Research Year End Deadlines

Research Year End 2014/15 Schedule  

Many research granting agencies require the University to prepare financial reports, invoices or claims for the period ending March 31st.  The following is a schedule for various transaction types, in order to ensure research activity is recorded in the General Ledger by the cut-off date for the fiscal month of March 2015.  Transactions received after these dates will be posted to the month of April and will not be included in the financial reports submitted to granting agencies with reporting periods ending March 31st, 2015.

If you have questions regarding these details, please contact Research Accounting at

Transaction Type Final date to be received in Financial Services or
Strategic Procurement Services
Additional Details
Non-PO Vouchers March 13, 2015 Includes non-PO supplier payments, reimbursements, and travel claims.
PO Vouchers March 20, 2015 Payments for outstanding Purchase Orders.
Procurement Card (Visa) March 20, 2015 Transactions must be charged and posted to the Procurement card by this date. The actual purchase must take place at least 3-4 days prior to cut-off date to ensure posted by deadline.
Purchase Requisitions March 20, 2015 Requisitions must be entered by this date.
Journal Entries (delivered to Financial Services for entry) March 27, 2015
Deposits (delivered to Financial Services) March 30, 2015 Cash and Cheques (must be received by 11:00 a.m).
Journal Entries and Deposits (entered by PeopleSoft users) April 2, 2015 Journals must be released by this date.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000