Please enable javascript to view this page in its intended format.

Queen's University

Financial Services Forms

All forms are accessed and completed using Adobe Reader. Users can save and/or reuse a partially or fully completed form. Please ensure you have the most recent version of Adobe Reader installed. If you are experiencing difficulties viewing the forms please click on this link for details on how to correct the problem. 

Form Name Form Focus

Asset Tracking Annual Confirmation Template

Annual Asset Tracking Confirmation Submission by Feb 15th

Authorization for Off-Campus Use of Assets

Approval to Remove University Assets from Queen's Campus

Authorization for Transfer of Research Funded Assets

Approval to Transfer Research Funded Assets

Chartfield Request

Create, Modify, Delete a Chartfield

Cheque Requisition (GST/PST)

Non-Purchase Order Payments (invoice/receipt contains GST/PST)

Cheque Requisition (HST) 


Non-Purchase Order Payments (invoice/receipt contains HST)


Video Tutorial - Completing a Cheque Requisition Form

Debit/Credit Card Facility - Change/Close

Change or Close Notification for a Debit/Credit Card Facility

Debit/Credit Card Facility - Requisition

Departmental Requisition for a new Debit/Credit Card Facility

Delegation of Signing Authority Template - Annual Confirmation

Delegation of Signing Authority

Deposit Transmittal

Deposits Delivered to and Processed by Financial Services

ERS - Cash Advance Return Receipt

Expense Reimbursement System

ERS - Delegate Authorization

Expense Reimbursement System

Financial Systems Security Access Request

Access to GL Financial Reporting, Journal Entry, Purchasing Roles

Funding for CFI Research Projects

Cash Matching or Loan Funding for CFI Research Projects

General Ledger (GL) - Journal Entry

Journal Entry

Internal Loan Application

Application for an Internal Loan

Internal Loans Policy

Payroll - Additional/One-Time Payment Request


Payroll - Direct Deposit Authorization


Payroll - Record of Employment Request Instructions


Payroll - Record of Employment Request Form


Payroll - T4 Copy Request


Payroll - TD1 Fed Form


Payroll - TD1 Fed worksheet


Payroll - TD1 Prov Form


Payroll - TD1 Prov Worksheet


Queen's Credit Note Template Credit Note Template
Queen's Invoice Template Invoice Template
Request for Forward Exchange Contract  Forward Exchange Contract Request

Request to Transfer Funds to Endowment Capital

Transfer Internal Funds to Endowment Capital

Revenue Generating Service Contract Transmittal Form 

Revenue Generating Service Contract Transmittal

Revenue Generating Service Contract Pricing Template

Revenue Generating Service Contract Pricing

Service Agreement – Standard Terms and Conditions

Service Agreement

Signing Authority Non-Research

Signing Authority - Non-Research Funds

Signing Authority & Research Reports Access - Research

Signing Authority & Research Reports Access

Stop Payment Request

Stop Payments

Travel Expense/Advance  

Travel Expense/Advance After March 31/12

Travel Policy Exception

Travel Policy Receipt Exception - Research Only

Undertaking Regarding Confidential Information

Undertaking Regarding Confidential Information


Human Resources (HR) Forms

Strategic Procurement Services (SPS) Forms

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000