New on the Financial Services Website

To assist claimants with filling out a Travel Expense Claim form and to help make sure the claim is not delayed or returned, Financial Services has added the following information to the Financial Services website:

• Travel Claim Tips (to make sure your reimbursement is not delayed)
• Information on Federal and Provincial taxes (for travel expense claims)
• An HST/GST tax calculator (to use when your receipt does not show the federal tax)
• Reasons why Claims are Returned
• Common Ineligible Expenses on Research Projects
• A Travel Claim Checklist (to assist claimants when filling out a Travel Expense Claim form)
• Definitions of; a Travel Award, a Travel Advance, Total Eligible Reimbursement, and Total Charged to Account
• Timelines (for submitting a claim and for reimbursement)
• Travel Claim Examples

              o with a Travel Award,
              o with a Travel Advance,
              o with both a Travel Award and a Travel Advance,
              o with a Travel Advance with amount owing to Queen’s, and, 
              o for an American Visitor

This information can be found at the following link: http://www.queensu.ca/financialservices/policy/travelexpenseclaiminfo.html, or can be accessed through a link in the Travel Expense Claim Form, or through the Financial Services Policies page.

Please direct any questions regarding this information to the Finance email address – finance@queensu.ca

Kind Regards,

Queen's Financial Services