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Queen's University

New on the Financial Services Website

To assist claimants with filling out a Travel Expense Claim form and to help make sure the claim is not delayed or returned, Financial Services has added the following information to the Financial Services website:

  • Travel Claim Tips (to make sure your reimbursement is not delayed)
  • Information on Federal and Provincial taxes (for travel expense claims)
  • An HST/GST tax calculator (to use when your receipt does not show the federal tax)
  • Reasons why Claims are Returned
  • Common Ineligible Expenses on Research Projects
  • A Travel Claim Checklist (to assist claimants when filling out a Travel Expense Claim form)
  • Definitions of; a Travel Award, a Travel Advance, Total Eligible Reimbursement, and Total Charged to Account
  • Timelines (for submitting a claim and for reimbursement)
  • Travel Claim Examples
  •               o with a Travel Award,
                  o with a Travel Advance,
                  o with both a Travel Award and a Travel Advance,
                  o with a Travel Advance with amount owing to Queen’s, and, 
                  o for an American Visitor

    This information can be found at the following link:, or can be accessed through a link in the Travel Expense Claim Form, or through the Financial Services Policies page.

    Please direct any questions regarding this information to the Finance email address –

    Kind Regards,

    Queen's Financial Services

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000