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Queen's University

Issuing Payments During the Canada Post Lock-Out

With the Canada Post lock-out, payment delays to vendors and/or individuals in Canada who are not paid by electronic funds transfer (EFT) are inevitable. Overseas and US mail is NOT affected by the Canada Post lockout.

Effective immediately, until Wednesday, June 22nd, the following procedures have been put in place to address cheque payments:

Payments to vendors 
All cheques will be held for pickup at the Queen’s Financial Services Offices at 207 Stuart Street, 3rd floor. Payment by EFT can also be arranged if banking information and a sample void cheque via fax or scan is provided in advance of the payment due date. Departments can request vendor cheques to be returned to their department via internal mail, to be couriered at their expense if they wish.

Student payments 
All cheques to students will continue to be delivered to the Office of the University Registrar

Payments to employees 
In general, all payments to employees should be paid by electronic funds transfer.  Should a cheque payment be required, it can be delivered to an on campus location through campus mail.

Should the Canada Post lock-out extend beyond Wednesday, June 22nd, Financial Services will begin couriering cheques greater than $5,000 to vendors.  No change to procedures around student payments or payments to employees is planned.

We continue to encourage all departments to obtain banking information including a sample void cheque from vendors to facilitate payment via electronic funds transfer.

Additional information on the Canada Post lock-out is also available on the Strategic Procurement web-site.

Kindest Regards,

Queen's Financial Services

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000