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Queen's University

Research Year End Deadlines

Research Year End 2012/13 Schedule  

Most research granting agencies require the University to prepare financial reports, invoices or claims for the period ending  
March 31, 2013.  The following is a schedule for various transaction types, in order to ensure research activity is recorded  
in the General Ledger by the cut-off date for the fiscal month of March 2013.  Transactions received after these dates will  
be posted to the month of April and will not be included in the financial reports submitted to granting agencies for the  
research fiscal year 2012/13.  
If you have questions regarding these details, please contact Research Accounting at

Transaction Type Final date to be received in Financial Services or
Strategic Procurement Services
Additional Details
Non-PO Vouchers March 15, 2013 Includes non-PO supplier payments, reimbursements and travel claims.
Procurement Card (Visa) March 20, 2013 Transactions must be charged and posted by this date. The actual purchase must take place at least 2-3 days prior to cut-off date to ensure posted by deadline.
Journal Entries (delivered to Financial Services for entry) March 22, 2013
Purchase Requisitions March 22, 2013 Requisitions must be entered by this date.
PO Vouchers March 22, 2013 Payments for outstanding Purchase Orders.
Deposits (delivered to Financial Services) March 29, 2013 Cash and Cheques (must be received by 11:00 a.m).
Journal Entries and Deposits (entered by PeopleSoft users) April 2, 2013 Journals must be released by this date.

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