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Queen's University

Research Year End Deadlines

Research Year End 2013/14 Schedule  

Most research granting agencies require the University to prepare financial reports, invoices or claims for the period ending March 31st. The following is a schedule for various transaction types, in order to ensure research activity is recorded in the General Ledger by the cut-off date for the fiscal month of March 2014.  Transactions received after these dates will be posted to the month of April and will not be included in the financial reports submitted to granting agencies for the research fiscal year 2013/14.   

If you have questions regarding these details, please contact Research Accounting at

Transaction Type Final date to be received in Financial Services or
Strategic Procurement Services
Additional Details
Non-PO Vouchers March 14, 2014 Includes non-PO supplier payments, reimbursements, and travel claims.
Procurement Card (Visa) March 20, 2014 Transactions must be charged and posted to the Procurement card by this date. The actual purchase must take place at least 3-4 days prior to cut-off date to ensure posted by deadline.
Journal Entries (delivered to Financial Services for entry) March 28, 2014
Purchase Requisitions March 21, 2014 Requisitions must be entered by this date.
PO Vouchers March 21, 2014 Payments for outstanding Purchase Orders.
Deposits (delivered to Financial Services) March 28, 2014 Cash and Cheques (must be received by 11:00 a.m).
Journal Entries and Deposits (entered by PeopleSoft users) April 2, 2014 Journals must be released by this date.

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