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Queen's University

Student Financial Transactions Update

On July 15th Financial Services issued a news story to report issues with loading July Student Financial activity into the Peoplesoft Finance system.  This issue has now been resolved and transactions for July 2011 are up to date in the Peoplesoft Finance system.

The resolution of this issue generated the following outcomes:

1.   As of July 5th, the Peoplesoft Finance system was changed to post Student Financial information in summary (rather than in detail). 

  • Journals generated from the Student Financial system have a Journal ID that starts with “SF”. 
  • Posting in summary means that rather than having multiple lines of transactions posted to a chartfield on any given day, the daily SF journal is summarized to post only one line per day to each chartfield. 
  • This change was required to accommodate the increased volume of financial transactions associated with student registration.

2.   SF journals for the period of July 8-15 were combined into one journal in the finance system and posted with a date of July 15 (Journal #SF00064237).  This means that any transactions processed in the student system with a date between July 8 and July 15 will have an accounting date in    Peoplesoft Finance of July 15th, and contained in a single journal.
Going forward, journals will continue to be posted in summary.

Kindest Regards,

Queen's Financial Services

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000