All research expenditures must be approved by the Principal Investigator responsible for the research project or their signing delegate. Signing delegates must be listed on the “Account Signing Authority” form. A completed and approved form must be submitted to Research Accounting for all new research projects before project spending can begin. The form can be found on the Financial Services website at http://www.queensu.ca/financialservices/forms.html.
Expenditures must always have a one over one approval signature. This means that the approver of the expenditure must be at a higher level than the individual submitting the claim. Claims submitted for reimbursement by Principal Investigators must be approved by their respective Dean or Department Head.
Note: For Tri-Council grants, any claims submitted by a visiting researcher must be approved by the Department Head.