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Queen's University-
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- New Travel and Procurement Policy Related FAQ's
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Approval Authority
- Contract Signing Authority
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- Travel (for travel taken up to and including March 31/12)
- Travel and Related Expenses (Effective April 1/12)
- T2200 Guidelines
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- Travel Expense Claim Examples
Contract Signing Authority Policy and Matrix
On October 2, 2009, the Queen's University Board of Trustees approved a new Contract Signing Authority Policy, effective immediately.
It provides important direction for anyone engaged in:
- making purchases of goods and services,
- entering into or approving research contracts, investments or real estate transactions, or
- entering into other agreements or commitments on behalf of the University.
Highlights:
B3: Purchases of Goods and Services
| Value Threshold | Required Signing Authority |
|---|---|
| Up to $10,000 | Budget Administrator |
| Up to $50,000 | Department Head or Director |
| Up to $100,000 | Dean or AVP |
| Up to $1,000,000 | VP (Operations & Finance) jointly with respective area VP |
| Over $1,000,000 | Principal jointly with respective area VP |
| Longer than 5 years | VP (Operations and Finance) jointly with respective area VP |
E3: Purchases of Research Equipment, Goods and Services
| Value Threshold | Required Signing Authority |
|---|---|
| Up to $10,000 | Researcher/Recipient of Grant or Contract |
| Up to $100,000 | Department Head jointly with Researcher |
| Up to $500,000 | Dean jointly with Research Services Director and Researcher |
| Up to $1,000,000 | VP (Research) |
| Over $1,000,000 | Principal jointly with VPs for Research and Operations & Finance |
| Longer than 5 years | VP (Research) |
In addition to the required approvals and signing authorities, in many cases there may also be an expectation for consultation with others - parties in a position to ensure the University obtains the best value for its expenditures and/or consistency with Queen's policies and strategies. Some examples include consultation with University Legal Counsel, Chief Information Officer, Strategic Procurement Services or appropriate VPs.
Download Contract Signing Authority Policy and Matrix (539 KB)
If you require this document in another format, please contact the Financial Services main office.