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Queen's University
 

Contract Signing Authority Policy and Matrix

On October 2, 2009, the Queen's University Board of Trustees approved a new Contract Signing Authority Policy, effective immediately.

It provides important direction for anyone engaged in:

  • making purchases of goods and services,
  • entering into or approving research contracts, investments or real estate transactions, or
  • entering into other agreements or commitments on behalf of the University.

Highlights:

B3: Purchases of Goods and Services

Value Threshold Required Signing Authority
Up to $10,000 Budget Administrator
Up to $50,000 Department Head or Director
Up to $100,000 Dean or AVP
Up to $1,000,000 VP (Operations & Finance) jointly with respective area VP
Over $1,000,000 Principal jointly with respective area VP and Board of Trustee Approval
Longer than 5 years VP (Operations and Finance) jointly with respective area VP

E3: Purchases of Research Equipment, Goods and Services

Value Threshold                 Required Signing Authority
Up to $10,000 Researcher/Recipient of Grant or Contract
Up to $100,000 Department Head jointly with Researcher
Up to $500,000 Dean jointly with Research Services Director and Researcher
Up to $1,000,000 VP (Research)
Over $1,000,000 Principal jointly with VPs for Research and Operations & Finance
Longer than 5 years VP (Research)

In addition to the required approvals and signing authorities, in many cases there may also be an expectation for consultation with others - parties in a position to ensure the University obtains the best value for its expenditures and/or consistency with Queen's policies and strategies. Some examples include consultation with University Legal Counsel, Chief Information Officer, Strategic Procurement Services or appropriate VPs.

Download Contract Signing Authority Policy and Matrix (539 KB)

If you require this document in another format, please contact the Financial Services main office.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000