This procedure applies to all University employees.
Included in moveable assets are materials, furniture and equipment Items surplus to one department may be useful to another University department or may be saleable outside the University.
Prepare an internal memorandum with the following information:
Note: This may be done by email or FAX, provided it is clear that the department head(s) have granted approval.
Forward the memorandum requesting the asset sale/disposal, signed by the department head, to the DIrector of Strategic Procurement Services.
Purchasing Services will arrange for the transfer of any item which is useful to another department.
If there is no requirement within the University, Purchasing Services will arrange for the external sale or disposal of the item.
Should a department wish to salvage useful components from surplus equipment, such components are to be removed before the request for asset disposal is submitted to Purchasing Services.
Revenue obtained from the transfer or sale of a surplus item is credited to the department requesting the disposal, normally to the account from which the original purchase was made.
Costs incurred in the disposal of a scrap item, such as obsolete heavy equipment, are charged to the department requesting the disposal.
Surplus furniture is not advertised for sale, but is removed from the department at no cost and stored in the Surplus Furniture Warehouse until needed by a University department. This process is managed by the Solid Waste Management Department, and all communications relating to surplus furniture should be directed to this department.