Financial Services
Queen's University-
Policies
- New Travel and Procurement Policy Related FAQ's
- Approval Authority
- Cash
- Deposits
- Harmonized Sales Tax
- Hospitality
- Insurance
- Investment Related
- Journal Entries
- Loans
- Making Payments
- Managing Funds
- Perquisites
- Physical Assets
- Procurement
- Records Retention
- Safe Disclosure Reporting and Investigation
- Travel (for travel taken up to and including March 31/12)
- Travel and Related Expenses (Effective April 1/12)
- T2200 Guidelines
- Travel Expense Claim Information
- Travel Expense Claim Examples
Employee Reimbursement
Reimbursement to Individuals
Reimbursements to individuals for out of pocket non-travel expenses may be paid providing original receipts accompany a fully completed white cheque requisition.
The following are not acceptable as receipts:
- invoices which do not indicate payment has been made
- canceled cheques
- credit card statements
- credit card slips (except gas reimbursement for rental car)
All employee reimbursements must be approved by the individuals immediate supervisor (referred to as "one over one" approval ie: Deans must approve Department Head reimbursements).
Subject Payments
Subject payments to individuals who may have been subjects for experiments or research interviews, etc. do not require receipts.
The requisition must indicate "subject payment" as a description.
If you have questions regarding a specific miscellaneous payment, please contact the Financial Services Support Centre.