Please enable javascript to view this page in its intended format.

Queen's University
 

Returned or Pending Claims

Claims will be returned for the following reasons:

  • Claims where the “Approved by” signature is invalid
  • Claims where the “Payee” is the same person as the “Approved by” signature  
  • Total receipts do not match the total claim
  • Missing original receipts or photocopies of receipts 
  • Missing business entertainment/meal guests information (see the Hospitality Policy)
  • Wrong form used (e.g. travel expenses on a Cheque Requisition form)

A phone call or email will attempt to get information for the following:

  • Missing or incomplete ChartField Information (i.e. Fund, Department, Account, etc.)
  • Missing Payee information (e.g. address of the Payee)
  • Errors in calculations, taxes, exchange rates, etc.
  • Missing information such as; nature of travel, travel location

 

For information on Queen's Travel Policy:

http://www.queensu.ca/financialservices/policy/newtravelpolicy.html

 For information on Queen's Hospitality Policy:

http://www.queensu.ca/financialservices/policy/hospitality/Hospitality_Policy_FINAL.pdf

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000