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Queen's University
 

Useful Tips for Tri-Council Grants

Project End Dates

All projects funded by one of the Tri-Council agencies (NSERC, SSHRC or CIHR) will have an official end date.  For some projects, an automatic extension period is granted by the agencies, to allow grant holders to complete their spending.  Other projects allow extensions by request only.  For these programs, the grant holder must submit an official request to the agency before the official end date.  It is suggested that the request is submitted at least 30 days before the end of the automatic extension period.  The request must explain the need for an extension and provide a date when the research activities will be completed.  Please ensure an appropriate staff member from both the Research Accounting unit and the Office of Research Services are copied on your request to the agency.

To determine whether your project qualifies for an automatic extension, please visit http://www.nserc-crsng.gc.ca/Professors-Professeurs/FinancialAdminGuide-GuideAdminFinancier/AnnualFunding-FinancementAnnuel_eng.asp for specific details.

To request an official extension for projects which do not have an automatic extension period or if you require additional time to complete your spending past the automatic extension period, please contact the Tri-Council agencies:

NSERC & SSHRC: Shawn Ricard, Awards Officer, Awards Administration
Email: Shawn.Ricard@sshrc-crsh.gc.ca

CIHR:   Ian Raskin, Manager, Internal Controls
Email: expense-eligibility@cihr-irsc.gc.ca

If your end date extension request is approved by the agency, please notify the Office of Research Services, as you will be required to update the Data Summary Sheet in relation to this project with the new end date.

Once the  final spending date has passed, grant holders have up to three months to clear existing commitments.  During this three month period, new spending is not permitted.

Kind Regards,

Research Accounting

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000