In an effort to ensure research deposits are processed in an efficient and timely manner, this is a general reminder regarding details which should accompany every deposit forwarded to Research Accounting.

Please ensure the following details are included with all future deposits:

• All relevant chartfield values must be indicated on the deposit form.  Fund-Department-Account-Project are mandatory chartfield values when referencing a research project.  Note:  CFI Projects also require a Program code if an expense account is used.
• When referencing a research project, the related fund code must be 30000 (externally funded) or 31000 (internally funded).
• Please ensure an appropriate description is indicated on the deposit form.  The description should provide a clear explanation regarding the purpose of the deposit.
• In most cases, a revenue account should be used on deposit transmittals (accounts beginning with 4xxxxx).  However, there may be rare instances when a cost recovery account (accounts beginning with 699xxx) or an expense account may be appropriate.

A cost recovery account should be indicated on the deposit form if the funds are received as a result of the recovery of expenditures from external sources.

An expense account would be appropriate if the deposit is due to the return of funds from a vendor for a duplicate payment.

If you require guidance on any of the above details, please do not hesitate to contact Research Accounting staff at research.accounting@queensu.ca or extension 75616.

Thank you for your support.

Kind Regards,

Research Accounting