As a result of a recommendation made by the Tri-Council agencies (NSERC, SSHRC and CIHR), a Release Time Stipend (RTS) Confirmation Form has been developed to ensure expenses charged to SSHRC RTS grants meet SSHRC requirements and documented approvals are obtained from Principal Investigators or an authorized delegate.

The following details are instructions explaining the new process:

1. On an annual basis (or more frequently if preferable), the attached form must be completed in order to initiate a journal entry to reallocate the initial expense for the replacement hire to the SSHRC project (50%) and the remaining institutional contributions (50%).  Please refer to the Release Time Stipend (RTS) Confirmation Form for details regarding the related requirements.
2. The preparer of the form must obtain authorization signatures from the grant holder or an authorized delegate, an authorized delegate for the department or faculty contribution and an authorized delegate for the VP (Research) office contribution.
3. A copy of the salary contract for the replacement hire and the letter of employment must be attached to the Release Time Stipend (RTS) Confirmation Form.
4. The form and supporting documentation must be forwarded to Jane Rogers, Research Accounting (Financial Services), who will review the details to ensure SSHRC requirements have been met.  Once confirmed, a journal entry will be processed by Financial Services, using the details provided on the form.

The form, which can be found below, must be submitted to Research Accounting by March 15th of each year to ensure the related entries are posted by March month-end in the General Ledger.

Release Time Stipend (RTS) Confirmation Form (331 KB)

If you have any questions regarding these details or the new form, please contact Jane Rogers at rogersje@queensu.ca or extension 77493.

Thank you for your assistance with addressing this recommendation.

Kind Regards,

Research Accounting
Financial Services