Financial Services
Queen's University-
Research
- Frequently Asked Questions
- Paying Travel Agents Using a Research Grant
- Research Deposits
- Research Expense Checklist
- Research Financial Reports
- Research Training
- Research Year End Deadlines
-
Tri-Council Agency Requirements
- Important Notice to Tri-Council Grant Holders re: Gratuities
- Instructions for Tri-Council Grant Holders on Providing Electronic Approvals for Form 300s
- New SSHRC Release Time Stipend (RTS) Confirmation Form
- Standard Tithe Agreement for Tri-Council Expenses
- Tri-Council Monitoring Visit Notification
- Tri-Council Research Expense Guide
- Workshops
-
Useful Tips for Tri-Council Grants
- Affiliation of Traveller to Principal Investigator
- Approvals for Procurement Card Purchases
- Approval Signatures
- Chartfield Values on Research Claims
- Child Care Expenses
- Conference Travel
- Construction, Renovation and Lab Rental Expenses
- Credit Card Receipts
- Detailed Justifications Required for Research Expense Claims
- Gift Cards and Certificates
- Membership Fees
- Office Supplies
- Payments on Tri-Council Grants
- Project End Dates
- Regulatory Compliance Costs
- Research Expense Checklist
- Revenue Accounts
- Sabbatical Leave Expenses
- Software Purchases
- Travelling
Research Year End Deadlines
Research Year End 2012/13 Schedule
Most research granting agencies require the University to prepare financial reports, invoices or claims for the period ending
March 31, 2013. The following is a schedule for various transaction types, in order to ensure research activity is recorded
in the General Ledger by the cut-off date for the fiscal month of March 2013. Transactions received after these dates will
be posted to the month of April and will not be included in the financial reports submitted to granting agencies for the
research fiscal year 2012/13.
If you have questions regarding these details, please contact Research Accounting at research.accounting@queensu.ca.
| Transaction Type |
Final date to be received in Financial Services or Strategic Procurement Services |
Additional Details |
|---|---|---|
| Non-PO Vouchers | March 15, 2013 | Includes non-PO supplier payments, reimbursements and travel claims. |
| Procurement Card (Visa) | March 20, 2013 | Transactions must be charged and posted by this date. The actual purchase must take place at least 2-3 days prior to cut-off date to ensure posted by deadline. |
| Journal Entries (delivered to Financial Services for entry) | March 22, 2013 | |
| Purchase Requisitions | March 22, 2013 | Requisitions must be entered by this date. |
| PO Vouchers | March 22, 2013 | Payments for outstanding Purchase Orders. |
| Deposits (delivered to Financial Services) | March 29, 2013 | Cash and Cheques (must be received by 11:00 a.m). |
| Journal Entries and Deposits (entered by PeopleSoft users) | April 2, 2013 | Journals must be released by this date. |