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Queen's updates procurement policies

Queen’s has made changes to two of its procurement-related policies and procedures.

“We have made these revisions in order to reduce the administrative burden on staff and made the information more user friendly for the university community,” says Heather Woermke, Associate Vice-Principal (Finance).

The most substantial change to the university’s Procurement Card (PCard) Policy and Procedures is the increase to transaction limits, bringing Queen’s in line with other Ontario post-secondary institutions. Effective May 1:

  • Single transaction limits have increased from $5,000 to $10,000 (CAD)
  • Monthly limits have increased to $50,000 (CAD) per month

The Procurement Policy and Procedures have undergone amendments, in part to reflect the introduction of acQuire, the new electronic procurement system, which will rollout over the next several months. Of particular note is a reduction in the number of quotes required for purchases between $10,000 and $49,999 (see chart below).

Value

Procurement requirement

 

NEW

Previous Requirement

<$10,000 (CAD)

* No quotes required

$10,000-$49,999 (CAD)

Two (2) quotes

Three (3) quotes

$50,000-$99,999 (CAD)

Three (3) quotes

Three (3) quotes

>$100,000 (CAD)

Procurement-led RFP process (open competition)

Procurement-led RFP Process (open competition)

*If any key terms (such as price, delivery time, etc.) are not readily available having the vendor confirm these details in writing before proceeding with a purchase is recommended

To view the revised documents, please visit the following links:

If you have questions regarding the policy changes, email Strategic Procurement Services at buystuff@queensu.ca