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Queen's University

Annual Report on PhD Student Progress

All PhD students in Years III and beyond (post qualifying examination students) are required to submit an annual report by the first Monday of December to the Graduate Office. This report is intended to ensure continuing communication among supervisor(s), student and supervisory committee members in the years after the thesis proposal defence, to provide continuing support to the student, and to ascertain that the student is making strong progress or to identify areas of difficulty and to suggest remedies. Students are required to submit a chapter or substantive part of a chapter written in the previous year, or a description of the work conducted thus far if a substantive piece has not yet been completed. Supervisor(s) and supervisory committee members will then complete reports and substantive comments in response to this material and submit these to the Graduate Office by the third Monday in January.

The Graduate Office will give the student a copy of the annual report by supervisor(s) and committee members.

A meeting of the supervisory committee will normally be called if the supervisor(s) or any member of the supervisory committee, after reviewing the annual report and student's work, deem that the student is not making satisfactory progress. If one or more members of the committee suggests that a meeting should be held, the Graduate Chair will arrange for a meeting of supervisory committee and student to discuss the annual report. This meeting will provide the student with the opportunity to hear concerns expressed and to respond to them. It will also provide the opportunity to explore collectively strategies to address the areas of difficulty. If in the subsequent year the annual report again indicates concerns over the student's progress, a meeting of the supervisory committee and the student will again be held to discuss the progress of the thesis, and to explore collectively constructive remedies.

A meeting of the committee can also be called if there are no concerns about progress but if there is a general sense that the meeting would be particularly useful for the student.

Annual Report on PhD Student Progress: Student

Student Name:
Supervisor, Co-Supervisors:
Supervisory Committee Members:
Area of Research:
Year of Programme:
Date of Qualifying Examination (Defence of Thesis Proposal):

Please provide the following:

1. Description of past activities (If you are writing your thesis, (i) provide a list of chapter titles; (ii) describe the chapters completed and submitted to your supervisor, (iii) papers presented at conferences or submitted for publication, (iv) grant applications, if applicable.) Also, please submit a chapter or substantial part of a chapter written in the previous year or published articles or book chapters so that your supervisor and committee members will be able to evaluate your annual report and comment on your progress. If you have not yet written a substantive piece of your dissertation, please provide your committee with a general description of the research conducted thus far.

2. Current activity: research, upcoming conference presentations, preparation of submissions for publication, chapters of thesis to be completed etc: leading to completion of the dissertation.

3. Proposed timelines for completion of thesis/dissertation and scheduling of the defence (including submission of drafts to supervisor and/or committee members):

4. Are there any special circumstances that you feel should be taken into account in assessing your academic progress over the past year?


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