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Queen's University

Preparing for the New HR System

This weekend, after many months of planning, testing and training, Queen’s will begin our transition to a new Human Resources administration system. HR PeopleSoft will be brought into production, beginning with processing for the first bi-weekly and casual payroll in March.

As we work through the transition, changes will be apparent for the entire Queen’s community. HR PeopleSoft will transform critical production processes, such as payroll, and will support HR activities such as hiring employees and recording time worked, while meeting all requirements of HR policies, collective agreements and auditing.

For Queen’s, this means the community will have improved access to information, better consistency across departments, a reduction in risks and more effective compliance with policy and regulations. Over time, we will be in a stronger position to deliver services and better able to manage the university's human resources.

Inevitably, there will be challenges as we all learn how to work with this new system. It will take time to become familiar with timekeeping, hiring templates and other HR procedures, as well as new forms, reports and processes. We will also have to get accustomed to some changes in the flow of our work.

Many have taken advantage of the extensive training opportunities offered, and will continue to make use of online tutorials, training guides and “how-to” job aids. You can get more information about training and support at the QUASR Training site.

As you start using the new system and run into snags, you are encouraged to ask for help. Things you need to know may include information on how to access the system, change passwords, find forms or links to more information. Please take a minute to visit the HR support website. On this site you will find the best way to get help when you need it, so it would be a good idea to become familiar with it now.

Updated information will also be posted regularly under the PeopleSoft tab on the HR website.

Last November, your project team and the Executive Steering Committee felt it was important to take a bit of extra time to ensure readiness of various administrative and technical support operations before signing off on the 15 dimensions considered in the final readiness assessment. That work has been done. We also have our old system available as backup, so we are confident in our ability to issue pay cheques on time. It is time to begin the transition.

We appreciate the significant complexity and challenges involved in this implementation, but we also know that, working together, we can see our way through to success. We’d like to extend particular thanks to the members of the HR and QUASR Project Teams, staffing officers, user acceptance testers and all other members of the Queen’s community who have spent many hours on the effort to prepare for this launch.

The QUASR Executive Steering Committee

Caroline Davis (Co-Chair) - VP (Finance & Administration)
Alan Harrison (Co-Chair) – Provost and Vice-Principal (Academic)
Jim Carse (Facilitator) - QUASR Program Director
Rick Palmer – PeopleSoft Sustainment Director
Teresa Alm – Interim University Registrar
Sam Mokbel - Director, Information Services, ITServices
Donna Janiec – Associate VP (Finance)
Alistair MacLean - Dean, Faculty of Arts & Science
Bo Wandschneider – Associate VP (Information Technology Services)/Chief Information Officer
Steven Liss - VP (Research)
Brent Gallupe – School of Business
Al Orth – Associate VP (Human Resources)
Brian McKenna – Deloitte Program Director
Lyndsay Green – Audit Services

Queen's Human Resources
Fleming Hall, Stewart-Pollock Wing
Kingston, Ontario, Canada. K7L 3N6.
T: 613.533.2070 | F: 613.533.6196