Human Resources

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Human Resources

Human Resources

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Fill a New or Vacant Position

When the need for new and/or additional staff resources has been identified, the Manager or their designate should initiate the recruitment process by following these steps:

  1. Draft a new position summary (use the template position summary form to create the draft) or review and update the  existing position summary (ensure that tracked changes are shown).
     
  2. Using your NetID, log in to CareerQ for Hiring Managers to complete the Staffing Request Form (SRF).  Identify all required approvers in the ‘Approval Request Wizard’ within the SRF and start the approval request process.  For help completing the SRF and requesting approvals, visit our CareerQ Getting Started section on the Hiring and On-boarding Tools page.
     
  3. Either attach the position summary to the SRF and send it through CareerQ or email the draft position summary to your HR Advisor. Instructions for attaching the position summary are outline when setting the approval path.
     
  4. Your HR Advisor will receive notification once all approvers have signed off on the SRF. At that time, review and evaluation of the position summary can be initiated.  Your HR Advisor will contact you to gather any additional information required to complete the job evaluation as well as other details needed to move ahead with the recruitment and selection process for your new employee.
     
  5. Once the position summary has reached final draft, the Manager will be required to sign and return the position summary to their HR Advisor to finalize the approval to post or approval to appoint process.
     
  6. If you require a designate to manage the recruitment process within CareerQ on your behalf, please send the name of your designate to your HR Advisor and request that they arrange Hiring Manager access for the person.  (Typically 24hrs).

For recruitment support, contact your HR Advisor.