International Programs Office

International Programs Office

International Programs Office

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Before you apply, make sure you catch up on new Arts and Science exchange opportunities!

Please ensure you have checked your eligibility before applying. Please note, only one application per student will be accepted. Please be certain before you submit your application. 

Students applying to any of the exchange partners in the Trans-Atlantic Science Student Exchange Program (TASSEP) follow the same application process as for the bilateral exchanges. TASSEP partners are identified in the drop-down partner list on the application form.

Bilateral, Multifaculty, St Andrews, and Tri-SEP 2018-19 exchange applications are due in the International Programs Office by 4:30pm on Friday, January 12, 2018.

Application

Applicants may select up to six institutions on the application form; selected institutions do not have to be in the same region or country. Some locations and universities can be heavily subscribed therefore it can be beneficial to have diversity in selections. Students should be certain that the institutions listed on the application will be suitable for their academic program. The selection committee will assume that students have fully researched the universities selected by the applicant for program and course compatibility.

Students should review  eligibility requirements before applying. Third and fourth year students are asked to review these requirements carefully and note additional application supporting documents.

Completed applications must be submitted to the IPO using the online form. Applicants will receive a confirmation of submission message from the application system. Only one application per student will be accepted. Please be certain before you submit your application.
 

To complete the online bilateral exchange application please click the following link: Online Bilateral Exchange Application

Application Deadline

Application deadline for ALL bilateral exchange programs: January 12, 2018 at 4:30 pm.

Supporting Documentation

Supporting documents outlined below must be submitted to the IPO in hardcopy form by the published deadlines to ensure a complete application. Students should include their name and student number on all supporting documents. Incomplete applications will not be considered. The application process for the 2018-2019 placement year does not require a reference letter or an academic transcript.

Statement of Interest

All students are required to submit a 500-word statement of interest essay as part of the application. The essay should include the word count at the top of the document. Essays should answer the following questions:

  • Why do you want to go on exchange?
  • Why do you think you will succeed on the program?

The statement should be rigorously checked for spelling and grammatical errors as it will be read by the selection committee and may be viewed by partner institutions.

Résumé

Résumés should be a maximum of two pages. The selection committee is interested not only in work history, but in the experiences which show the student to be someone who is well-rounded, mature, and capable of taking on a new challenge. Information about volunteer positions, languages, hobbies, community involvement, scholarships, and any previous international experiences should also be included. Include extracurricular/volunteer activities at Queen's (or at the BISC for students who were in the BISC First-Year Program). Consult with Career Services if uncertain about how to prepare a résumé.

Selection Process

The criteria for selection is based on a combination of grades and academic preparation, extra-curricular activities and volunteer work, as well as personal suitability as assessed from the essay.

Specifically, the reading committee assesses applications on the following considerations:

  • Academic performance based on cumulative GPA at time of application (40%)
  • Statement of Interest essay (30%)
  • Demonstrated research in essay about potential exchange (host university, country, courses) (15%)
  • Resume highlighting relevant work, academic, and extracurricular experiences (15%)

There will be two rounds of offers made. Students applying with a GPA of 3.0 and above will be considered in the first round. Students with a GPA of 2.6 and above will be considered in the second round. 

Results will be made available to students prior to Reading Week via Queen's email. All students will receive a communication from the International Programs Office disclosing their results.

Additional Eligibility Criteria

  • Student must satisfy the eligibility requirements specified by home faculty/school of study at Queen's University.
  • Student must have your faculty/school approval.
  • Student must meet requirements of the exchange partner university regarding level of entry, term of attendance and language competence where applicable.

Application

Each exchange program has its own application requirements, which can be found on the respective exchange program website:

Students applying to these programs are also required to submit the Queen's Multifaculty Exchange Programs Application Form (see link to online form below) and bring supporting documents into the IPO in order to be considered for these exchange programs.

Completed applications must be submitted to the IPO using the online form. Applicants will receive a confirmation of submission message from the application system. Only one application per student will be accepted. Please be certain before you submit your application.

To complete the online multifaculty exchange application please click the following link: Online Multifaculty Exchange Application

Application Deadline

Application deadline for ALL multifaculty (consortial) exchange programs: January 12, 2018 at 4:30 pm.

Supporting Documentation

Supporting documents, including the program-specific application form, must be submitted to the IPO by the published deadlines to ensure a complete application. Students should include name and student number on all supporting documents.

Each multifaculty exchange application contains its own set of supporting documents. Students should review and acquire these by accessing the above web-links.

Selection Process

Once received, the exchange program applications are forwarded to the appropriate faculty exchange coordinator for review and nomination. All successful candidates are forwarded to the IPO for final review and nomination to the appropriate consortial exchange program.

Additional Eligibility Criteria

  • Undergraduate Arts and Science and Engineering and Applied Science students enrolled full-time in the second year of their program and planning to return to Queen's for Honours in fourth year.
  • Students must satisfy the eligibility requirements to study on an exchange as specified by their faculty/school of study at Queen's.
  • Minimum cumulative GPA of 3.2 or higher.

Application

Completed applications must be submitted to the IPO using the online form. Applicants will receive a confirmation of submission message from the application system. Only one application per student will be accepted. Please be certain before you submit your application.
 
Supporting documents outlined below must be submitted to the IPO by the published deadlines to ensure a complete application. Incomplete applications will not be considered. Students should include their name and student number on all supporting documents.
 
To complete the online multifaculty exchange application please click the following link: Online Multifaculty Exchange Application
 
Note about St Andrews applications: Student submit the online multifaculty exchange application and the submit the supporting documents to the IPO by the deadline as indicated below.
 

Application Deadline

Application deadline for the University of St Andrews exchange program: January 12, 2018 at 4:30 pm.

Selection Process

Applications for the University of St Andrews exchange program are forwarded to the appropriate faculty for review and successful candidates are put forward to the selection committee for consideration. Select applicants will be contacted for an interview with the selection committee in the final stage of the application process.

A selection committee composed of university academic staff will adjudicate the applications and will, in cooperation with the Board of Trustees of the Canadian Robert T. Jones, Jr. Scholarship Foundation, select the award winners. 

Supporting Documentation

Supporting documents must be submitted to the IPO by the published deadlines to ensure a complete application. Students should include their name and student number on all supporting documents.

Essay

An essay on how the life of Robert Tyre Jones, Jr. relates to your life, experiences and goals. The essay must be typed, double spaced and no longer than two pages in length.

Canadian Robert T. Jones Scholarship Application

This application must be printed, signed in full and submitted to the International Programs Office along with other supporting documents.

Explanatory Letter

A letter explaining why the student wishes to attend the University of St Andrews and the program of study. The letter must contain the student's signature.

Résumé

Résumés should be a maximum of two pages. The selection committee is interested not only in work history, but in the experiences which show the student to be someone who is well-rounded, mature and capable of taking on a new challenge. Information about volunteer positions, languages, hobbies, community involvement, scholarships, and any previous international experiences should also be included.  Include extracurricular/volunteer activities participated in while at Queen's (or at the BISC for students who were in the BISC First-Year Program). Consult with Career Services if uncertain about how to prepare a résumé.

Academic Transcripts 

Applicants are not required to obtain an official transcript from the Registrar's Office as the IPO office is able to access academic records for the application.

Letter of Reference

Students are required to obtain a letter of reference from a Faculty member at Queen's University. Students should select a Faculty member who has had an opportunity to observe his/her academic strengths through coursework. 

Additional Eligibility Criteria

  • Undergraduate students enrolled full-time in the second year of their program and planning to return to Queen's for Honours in fourth year.
  • Students studying global environmental challenges and issues in one of the following degree programs: Global Development Studies, Geology, Geography, Environmental Studies, and Political Studies.
  • Students must satisfy the eligibility requirements to study on an exchange as specified by the Faculty of Arts and Science.
  • Minimum cumulative GPA of 3.0 or higher.

Application

Completed applications must be submitted to the IPO using the online form. Applicants will receive a confirmation of submission message from the application system. Only one application per student will be accepted. Please be certain before you submit your application.

Supporting documents outlined below must be submitted to the IPO by the published deadlines to ensure a complete application. Incomplete applications will not be considered. Students should include their name and student number on all supporting documents.

To complete the online Tri-SEP dual placement exchange application please click the following link: Online Tri-SEP Dual Placement Exchange Application

Application Deadline

Application deadline for the Tri-SEP dual placement exchange program: January 12, 2018 at 4:30 pm.

Selection Process

Applications for the Tri-SEP exchange program are reviewed by a selection committee. Select applicants will be contacted for an interview with the selection committee in the final stage of the application process.

A selection committee composed of university staff and faculty will adjudicate the applications and will select two Tri-SEP participants. 

Supporting Documentation

Supporting documents must be submitted to the IPO by the published deadlines to ensure a complete application. Students should include their name and student number on all supporting documents.

Essay

An essay that answers the following question: Identify a global environmental challenge in the twenty-first century. What interdisciplinary skills are important to develop among students to effectively address this challenge? The essay must be typed, double spaced and no longer than 1000 words.

Statement of Interest

A 500-word statement of interest essay, which should include the word count at the top of the document, that answer the following questions:

  • Why do you want to study abroad on the Tri-SEP exchange program?
  • Why do you think you will succeed on a dual placement exchange program?

The statement should be rigorously checked for spelling and grammatical errors as it will be read by the selection committee and may be viewed by partner institutions.

Résumé

Résumés should be a maximum of two pages. The selection committee is interested not only in work history, but in the experiences which show the student to be someone who is well-rounded, mature and capable of taking on a new challenge. Information about volunteer positions, languages, hobbies, community involvement, scholarships, and any previous international experiences should also be included.  Include extracurricular/volunteer activities participated in while at Queen's (or at the BISC for students who were in the BISC First-Year Program). Consult with Career Services if uncertain about how to prepare a résumé.

Letter of Reference

Students are required to obtain an academic letter of reference from a Faculty member at Queen's University. Students should select a Faculty member who has had an opportunity to observe their academic strengths through coursework. 

Successful applicants will receive an email confirming their selection for the exchange and an offer letter. Upon acceptance of an exchange placement at the host university, students are required to remit to the IPO a non-refundable cheque in the amount of $200 (CAD) payable to Queen’s University, which covers the cost of the International Letter of Permission, courier fees to the host university, and exchange orientation programming.